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Workday is a cloud-based provider of human capital management, financial management, business planning and student information software designed to modernize the way we deliver key business services to our community.

Workday Training

Workday training will continue to be offered from now through Thursday, October 1stDetails can be found here.

Business Office / Finance Deadlines

September 22nd: The last day to submit vouchers and invoices to Accounts Payable for payment from Colleague will be Tuesday, September 22, 2020 at 12:00 noon. Any invoices or vouchers you receive after this date will need to be held and submitted in Workday on Thursday, October 1, 2020.

The last check run in Colleague will be Friday, September 25, 2020. There will be no check run the week of September 28, 2020. After the Workday implementation, the next official scheduled check run will be Friday, October 9, 2020.


September 25th: Please have all account adjustments and transfers submitted and approved in the Account Adjustment and Transfer site by September 25th. Any entries not approved in the by September 25th, will need to be re-entered into Workday for approval and processing. If you have any questions, please contact Mary Nicely at mnicely@wlu.edu.

Please Note: Workday will NOT impact the timing of previously scheduled payroll for employees.


The next monthly payroll is September 30th and the next bi-weekly payroll is October 2nd. All bi-weekly hourly employees should continue to enter hours worked in WebAdvisor through Friday, September 25, 2020. Beginning Monday September 28, 2020, all bi-weekly hourly employees (including students and work study) will enter hours worked in Workday (beginning with the pay period of 9/26 to 10/9/20).


Special Note for Dining Services Employees:
Dining Service employees in all venues with the exception of the Marketplace will begin using the check in / check out time entry feature on Thursday, October 1, 2020. Hours worked for 9/26 to 9/30 should be submitted to their supervisor for time entry.

Training Resources

Workday Basics

Mobile App Setup

Finance / Business Office


Expenses and Spend Authorizations

Procurement and Accounts Payable

General Finance

Payroll

Capital Projects

Human Resources / HCM (Human Capital Management)


Hiring

Benefits

Time Entry and Time Off


Performance Management

Supervisors

Glossary

Navigation and Glossary of Terms


Workday applet

Absence / Time Off

An application linking you to common actions and views related to time off, including time off correction, leave of absence, view your time off, and time off balance.


Workday applet

Benefits

An application linking you to common actions and views related to benefits, including change benefits, beneficiaries, and dependents. View your benefit elections and current benefits cost.


Workday applet

Career

An application linking you to common actions and views related to your career, including refer candidates and view your certifications, education, languages, job history, and awards.


Workday applet

Compensation

An application linking you to common actions and views related to compensation including comparing a direct report's pay and salary range to others on the team.


Workday applet

Dashboards

An application containing key management reports and actions.


Workday applet

Directory

An application linking you to information about other workers in the company. You can also view your organizational chart, your management chain, and organizations to which you belong.


Workday applet

Expenses

An application linking you to common actions and views related to expenses, including creating and editing expense reports and viewing expense policies, reports, transactions, payment elections, and recent expenses.


Workday applet

Favorites

An application containing favorite reports and tasks for easy access. You can add actions (cost centers, employees, organizations) that you access frequently to the Favorites worklet on the Workday home screen.


Workday applet

Pay

An application linking you to common actions and views related to your pay. You can use this application to access withholding elections and payment elections and to view payslips, total compensation, bonus, and tax documents.


Workday applet

Performance

An application linking you to common actions and views related to performance, including viewing goals, reviews, feedback received, and skills.


Workday applet

Personal Information

An application linking you to common actions and views related to your personal information, including changing your contact and personal information, emergency contacts, photo, legal name, and preferred name.


Workday applet

Time Off

Easily request vacation and personal days.

Essential Terms


Application

A compact report displayed as an icon on your Home page, providing easy access to tasks and information you use on a regular basis.Applications include Pay, Personal Information, Benefits, and Expenses.

Business Object

Objects used to store data in Workday (such as organizations or workers). A business object has fields and instances, which are analogous to rows and columns in a spreadsheet.

Business Process

The set of tasks that need to be completed for an event to occur, the order in which they must be done, and who must do them.

Cancel (Business Process)

Canceling a business process stops the workflow in progress and reverses changes made to data. You can't cancel a completed business process; you must rescind it.

Dashboard

A specialized landing page containing a set of pre-configured worklets for a functional area that you can copy or modify. You can add additional custom worklets to dashboards using the report writer.

Event

A business process transaction that occurs within your organization, such as hiring or terminating an employee.

Filter

A clickable icon used to narrow down data. Clicking this icon will create a row on your report where you filter data to display from one or more columns.

Roles

A group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization.

Worktag

A named attribute that you can assign to events and objects to indicate their business purpose. For example, you can create a Customer worktag, whose values are the names of your customers. You can use the worktag to assign a customer to an expense in an expense report or a product sales event.