Latest Community Updates

  • Spring Term Return to Campus Information

    On Wednesday, April 14, the COVID-19 Committee sent an email to undergraduate students featuring information about returning to campus after spring break.

  • Change to COVID-19 Environment Level

    On Tuesday, April 13, The COVID-19 Committee sent an email to W&L Students, Faculty, and Staff regarding a move of the Environment Level from yellow-middle to yellow-low.

  • Weekly COVID-19 Update - Undergraduate Students

    On Tuesday, April 6, the COVID-19 Committee sent an email to undergraduate students featuring information about updated guidance for travel.

  • Weekly COVID-19 Update - Law Students

    On Tuesday, April 6, the COVID-19 Committee sent an email to law students featuring information about campus vaccination information, local vaccination clinics, and COVID-19 Committee office hours.

Questions?

We have recently updated our Frequently Asked Questions for Undergraduate Families. We will add additional FAQs throughout the term as needed.

The COVID-19 Committee provides regular updates to the campus community using the covid19@wlu.edu email address. Those updates are posted to this website.

  • If you have questions about COVID-19 testing at W&L, please send them to covid19testing@wlu.edu. Visit W&L's testing plan for key information about testing at W&L.
  • If you have questions about isolation and quarantine for campus community members, please send them to covid19care@wlu.edu.
  • If you have other questions, ideas or concerns not covered by our FAQs, please send them to covid19@wlu.edu.

W&L's Plan for Reopening Approved by State Council of Higher Education for Virginia

On Friday, July 24, the State Council of Higher Education for Virginia confirmed W&L's compliance with the state higher education repoening guidance. View the full, certified SCHEV plan.

Employees

Employee COVID-19 Guidelines and Restrictions for Winter Term/Spring Semester
Updated Apr. 6, 2021

Physical Distancing and Face Coverings

All members of the W&L community should maintain a distance of at least six feet from one another at all times, in all locations, indoors and out. Face coverings must be worn at all times, unless you are outdoors, stationary, and more than six feet apart. Individuals should limit their number of close contacts as much as possible.

Daily Attestation

The Daily Attestation should be completed each day. Answer yes if you are experiencing any symptoms or have been in close contact with a suspected or confirmed positive case of COVID-19, and follow instructions from Human Resources. Pay attention to and report any symptoms, even those that are mild.

Shared Workspaces and Common Areas

Employees who can work remotely are asked to continue to do so. No more than one person should be in the same office unless the required six feet or more of distancing can be consistently maintained and face coverings are worn at all times. Face coverings should be worn at all times in open work areas and indoor common spaces such as hallways, break rooms and restrooms. Use of restrooms should be limited based on capacity to ensure appropriate distancing. Use of elevators should be limited where possible to avoid close proximity.

Cleaning and Disinfecting of Spaces

All members of the W&L community should clean and disinfect individual spaces, as well as shared common spaces such as desks, cubicles, podiums, and residential bathroom facilities, after using them, and wash hands frequently.

Campus Dining

Dining services venues are offering takeout service only. No in-person dining is currently available for employees.

Visitors

All university facilities are closed to the public. No one is allowed in campus buildings or athletic facilities other than current W&L students, faculty, staff, approved vendors, and authorized invited guests. All guest speakers and lecturers will be conducted virtually utilizing online technologies. W&L's COVID-19 Protocols for Spectators at Outdoor Home Contests can be found on the W&L Athletics website.

Travel

All non-essential university business travel is restricted. Meetings and conferences are considered non-essential unless presenting scholarship or recruiting and must be pre-approved by the appropriate dean or vice president. For all other travel, deans and vice presidents will determine if travel is essential to meeting the business needs of the university. For essential business travel, public health guidelines for travel should be followed. Use of air, train and public transportation (including ride-sharing companies such as Uber, Lyft and taxis) should be limited to circumstances where there is not a reasonable alternative.

CDC and VDH recommend delaying travel until you are fully vaccinated, because travel increases your chance of getting and spreading COVID-19. If you are not fully vaccinated and must travel, follow CDC's recommendations for unvaccinated people traveling internationally or domestically. Even if you are fully vaccinated, choose safer travel options to protect yourself, your loved ones, and others from COVID-19.

The Centers for Disease Control (CDC) travel guidance now distinguishes between vaccinated and unvaccinated individuals.

  • There is no distinction between in-state and out-of-state travel.
  • A trip away from and back to the Lexington/Rockbridge area in the same day is not considered "travel" unless attending a large gathering or event such as a wedding or family reunion.
  • People are considered fully vaccinated two weeks after their second dose in a two-dose series (such as the Pfizer or Moderna vaccines), or two weeks after a single-dose vaccine, such as Johnson & Johnson's vaccine. If you don't meet these requirements, you are NOT fully vaccinated. Keep taking all precautions until you are fully vaccinated.
  • People who are fully vaccinated with an FDA-authorized vaccine do not need to get tested before or after travel unless their destination requires it, nor do they need to self-quarantine upon return to the Lexington/Rockbridge area.
  • For unvaccinated individuals, COVID-19 testing one to three days before departure is recommended for anyone who is traveling. We encourage employees who are planning to leave the area for Spring Break to get tested once during the last week of Winter Term, preferably April 13 or April 15.
  • After returning from travel, unvaccinated employees should stay home and self-quarantine for seven days, and get a COVID-19 test three to five days after returning. Employees may return to work on campus after seven days with a negative test result. Employees who choose not to get tested should stay home and self-quarantine for ten days after travel. If you are unable to work remotely during this self-quarantine period, you will be required to use CTO.

Throughout your trip, whether or not you have been vaccinated, protect yourself and others by wearing face coverings, practicing physical distancing, washing your hands, and avoiding crowds, confined or poorly ventilated spaces, and eating in restaurants. You should also self-monitor for symptoms daily, especially if you've been around someone who has COVID-19. If you display symptoms, get tested and stay home and stay away from others.

Additional guidance about traveling during the COVID-19 pandemic can be found on the Virginia Department of Health website.

University-Funded International Travel for Faculty and Staff

University funds can only be used to fund international travel for faculty and staff to countries where the CDC Risk Assessment Level for COVID-19 is Level 1 (Low) or Level 2 (Moderate) and the U.S. Department of State's Travel Advisory is Level 1 (Exercise Normal Precautions) or Level 2 (Exercise Increased Caution). No tickets should be purchased or non-refundable expenditures made unless the two advisories are currently at levels one or two. Questions concerning university-funded international travel for students should be referred to the Center for International Education.

Meetings and Organizational Gatherings

Whenever possible, meetings should be held virtually. However, meetings may be conducted in person and inside if the group is in compliance with all current guidelines and occupancy restrictions. Groups should meet virtually or outdoors if the business being conducted needs to include more individuals than the current indoor size limit allows. For indoor meetings, attendees should maintain a distance of at least six feet and wear face coverings at all times. For outdoor meetings, attendees should maintain a distance of at least six feet at all times; face coverings are not necessary if attendees are distanced and stationary. If business meetings occur in an off-campus location, the same guidance is in effect.

Academic Gatherings

Gathering size limits that are in place for social (students only) and organizational settings do not apply in academic settings because class schedules have been extended and classroom arrangements have been modified to facilitate social distancing. Labs and performance spaces are equipped with protective equipment to minimize the potential spread of the virus in circumstances where social distancing may not be entirely possible, and for the Winter Term/Spring Semester, the university has added more classrooms and installed heaters in outdoor teaching spaces to facilitate in-person teaching in the winter months.

Use of Meeting and Study Rooms

Rooms can be reserved through 25 Live in accordance with approved COVID capacities which may be lower than the capacity shown in the system. Academic- or class-related events and ad hoc meetings are exempted from the COVID capacities limit.

Consequences for Employee Noncompliance with Community Values and COVID Guidelines

The university will not tolerate deliberate, reckless, or repeated disregard for the university's policies and guidelines. The health and well-being of the entire W&L community is all of our responsibility. Employees who engage in conduct in deliberate, reckless, or repeated disregard of these standards may be sanctioned.

Undergraduate Students

Undergraduate Student COVID-19 Guidelines and Restrictions for Winter Term
Updated Apr. 13, 2021

Physical Distancing and Face Coverings

All members of the W&L community should maintain a distance of at least six feet from one another at all times, in all locations, indoors and out, except in their room with their roommates (first-year students) or in their residence with their housemates (upper division students). Face coverings must be worn at all times, unless you are outdoors, stationary, and more than six feet apart. Individuals should limit their number of close contacts as much as possible.

Daily Attestation

The Daily Attestation should be completed each day. Answer yes if you are experiencing any symptoms or have been in close contact with a suspected or confirmed positive case of COVID-19, and follow instructions from the Student Health Center. Pay attention to and report any symptoms, even if they are mild.

Cleaning and Disinfecting of Spaces

All members of the W&L community should clean and disinfect individual spaces, as well as shared common spaces such as desks, cubicles, podiums, and residential bathroom facilities, after using them.

Campus Dining

The Marketplace and Evans Dining Hall are open for in-person dining with queues and seating arranged to ensure social distancing, with no self-service options. All other venues are offering takeout service only.

Visitors

All university facilities are closed to the public. No one is allowed in campus buildings or athletic facilities other than current W&L students, faculty, staff, approved vendors, and authorized invited guests. All guest speaking events and lectures will be conducted virtually utilizing online technologies.

No visitors other than current W&L students are allowed in undergraduate students' on-campus residences, including residential halls, townhouses, apartments, theme houses, and Greek houses. Non-W&L student visitors, such as immediate family and significant others, are allowed in undergraduate students' off-campus housing as long as the total number of individuals at the residence does not exceed gathering size limits at any time. 

In on-campus residence rooms in first-year, upper-division, theme and Greek housing, when the room occupancy is not posted, the maximum occupancy is three people in a single, five people in a double, and six people in a triple, with students maintaining a distance of at least six feet and wearing face coverings in their rooms when anyone other than roommates are present. Students are encouraged to use common spaces and outdoor spaces to gather whenever possible.

W&L's COVID-19 Protocols for Spectators at Outdoor Home Contests can be found on the W&L Athletics website.

Travel

CDC and VDH recommend delaying travel until you are fully vaccinated, because travel increases your chance of getting and spreading COVID-19. If you are not fully vaccinated and must travel, follow CDC's recommendations for unvaccinated people traveling internationally or domestically. Even if you are fully vaccinated, choose safer travel options to protect yourself, your loved ones, and others from COVID-19.

  • People are considered fully vaccinated two weeks after their second dose in a two-dose series (such as the Pfizer or Moderna vaccines), or two weeks after a single-dose vaccine, such as Johnson & Johnson's vaccine. If you don't meet these requirements, you are NOT fully vaccinated. Keep taking all precautions until you are fully vaccinated.
  • Unvaccinated students should not travel if they cannot adequately self-quarantine upon return to Lexington as the university's quarantine rooms are reserved solely for students with known COVID-19 case exposures and/or contacts.
  • Students should discuss possible travel plans with roommates to ensure that all parties are comfortable with the self-quarantine expectations, or they can work with their class dean regarding a temporary housing reassignment.
  • Students are responsible for any academic implications resulting from discretionary travel. If a student has in-person classes, they will need to communicate with their faculty to inquire about options for completing coursework during the period of self-quarantine after returning to Lexington. Faculty have discretion and are not required to offer virtual instruction for a self-quarantine situation resulting from a student electing to travel.
  • For essential/emergency personal travel, such as in the case of a family funeral or family health emergency, please contact your class dean. In these cases, an academic adjustment and/or additional resources will generally be provided.

The Centers for Disease Control (CDC) recently modified its travel guidance to distinguish between vaccinated and unvaccinated individuals. If a student chooses to travel:

  • They are expected to log all travel in the Daily Attestation application.
  • Students who are fully vaccinated with an FDA-authorized vaccine do not need to get tested before or after travel unless their destination requires it, nor do they need to self-quarantine upon return to the Lexington/Rockbridge area. Students should continue to participate in on-campus screening testing.
  • Unvaccinated students should self-schedule a COVID-19 test at the on-campus clinic 1-3 days before and 3-5 days after travel, as long as they remain without symptoms.
  • After their return to the Lexington/Rockbridge area, unvaccinated students should stay home until receipt of a negative test result.
  • If their post-travel test result is negative and they remain without symptoms, then the unvaccinated student can attend in-person classes and resume other essential activities.
  • Close monitoring should still occur for 14 days upon return to Lexington, and assuming no symptoms are present, a student can participate in all activities after 7 days.

Throughout your trip, whether or not you have been vaccinated, protect yourself and others by wearing face coverings, practicing physical distancing, washing your hands, and avoiding crowds, confined or poorly ventilated spaces, and eating in restaurants. You should also self-monitor for symptoms daily, especially if you've been around someone who has COVID-19. If you display symptoms, get tested and stay home and stay away from others.

Do not travel if:

  • You have fever, cough or other symptoms of COVID-19, or
  • You recently tested positive for COVID-19 with a PCR or antigen test, or
  • You are waiting for COVID-19 PCR or antigen test results, or
  • You have had close contact with someone with COVID-19 in the past 14 days.

Please visit the Virginia Department of Health (VDH) website for the most current guidance regarding travel.

Social Gatherings

Washington and Lee currently limits all social gatherings to 15 people indoors and 35 people outdoors. Social events outside those limits, including parties, mixers and date functions, may not be registered or held at this time. In some cases, the maximum occupancy allowed for an indoor gathering of house and/or hall residents in on-campus housing may be less than the limit listed above. Maximum occupancy numbers are set based on the size of the room and ability to allow for at least six feet of physical distancing, and will be visibly posted.

Organizational Gatherings

Club and organization business may be conducted in person and inside if the group is in compliance with all current guidelines and occupancy restrictions. Groups should meet virtually or outdoors if the business being conducted needs to include more individuals than the current indoor size limit allows. For indoor meetings, attendees should maintain a distance of at least six feet and wear face coverings at all times. For outdoor meetings, attendees should maintain a distance of at least six feet at all times; face coverings are not necessary if attendees are distanced and stationary. If business meetings occur in an off-campus location, the same guidance is in effect.

Academic Gatherings

Gathering size limits that are in place for social and organizational settings do not apply in academic settings because class schedules have been extended and classroom arrangements have been modified to facilitate social distancing. Labs and performance spaces are equipped with protective equipment to minimize the potential spread of the virus in circumstances where social distancing may not be entirely possible, and for the Winter Term, the university has added more classrooms and installed heaters in outdoor teaching spaces to facilitate in-person teaching in the winter months.

Use of Meeting and Study Rooms

Rooms can be reserved through 25 Live in accordance with approved COVID capacities which may be lower than the capacity shown in the system.

Traveller Services

Only Traveller Dispatch vehicles are currently available to provide safe ride capabilities for individuals or small groups. Refer to the Traveller Dispatch webpage for more information.

Consequences for Student Noncompliance with Community Values and COVID Guidelines

The university will not tolerate deliberate, reckless, or repeated disregard for the university's policies and guidelines. The health and well-being of the entire W&L community is all of our responsibility. Students who engage in conduct in deliberate, reckless, or repeated disregard of these standards may be sanctioned by the university. Such sanctions include fines, conduct probation, and removal from on-campus classes and on-campus housing (if this were to occur, these students would be required to complete their 2020-2021 academic coursework remotely). If it is not feasible to complete academic coursework remotely, the student may submit a Leave of Absence request or be subject to withdrawal for the remainder of the term or academic year.

The conduct process for COVID-related offenses is designed to provide students with opportunities for dialogue and reflection. The conduct process is educational in nature and university administration views it as a learning experience to be used as an opportunity for students to grow and understand their personal responsibilities within the context of the university community.

Consistent with the parameters outlined above, the Office of Student Affairs will review all allegations of students' COVID-related violations to determine if a violation has occurred and will address it accordingly. Student Affairs will provide the faculty with access to reports on these disciplinary actions.

Greek leaders will be involved with the enforcement or potential disciplinary action only if organizations (or a significant number of its members) are blatantly acting in a way that is incongruent with these principles or actively advocating against them.

A list of COVID Conduct Sanctions can be found on the COVID-19 website.

Law Students

Law Student COVID-19 Guidelines and Restrictions for Spring Semester
Updated Apr. 13, 2021

Physical Distancing and Face Coverings

All members of the W&L community should maintain a distance of at least six feet from one another at all times, in all locations, indoors and out, except in their residence with their housemates. Face coverings must be worn at all times, unless you are outdoors, stationary, and more than six feet apart. Individuals should limit their number of close contacts as much as possible.

Daily Attestation

The Daily Attestation should be completed each day. Answer yes if you are experiencing any symptoms or have been in close contact with a suspected or confirmed positive case of COVID-19, and follow instructions from the Student Health Center. Pay attention to and report any symptoms, even if they are mild.

Cleaning and Disinfecting of Spaces

All members of the W&L community should clean and disinfect individual spaces, as well as shared common spaces such as desks, cubicles, and podiums, after using them.

Campus Dining

The Marketplace, Evans Dining Hall and the Brief Stop are open for in-person dining with queues and seating arranged to ensure social distancing, with no self-service options. All other venues are offering takeout service only.

Visitors

All university facilities are closed to the public. No one is allowed in campus buildings or athletic facilities other than current W&L students, faculty, staff, approved vendors, and authorized invited guests. All guest speaking events and lectures will be conducted virtually utilizing online technologies. Non-W&L student visitors, such as immediate family and significant others, are allowed in law students' off-campus housing as long as the total number of individuals at the residence does not exceed gathering size limits at any time. W&L's COVID-19 Protocols for Spectators at Outdoor Home Contests can be found on the W&L Athletics website.

Travel

CDC and VDH recommend delaying travel until you are fully vaccinated, because travel increases your chance of getting and spreading COVID-19. If you are not fully vaccinated and must travel, follow CDC's recommendations for unvaccinated people traveling internationally or domestically. Even if you are fully vaccinated, choose safer travel options to protect yourself, your loved ones, and others from COVID-19.

  • People are considered fully vaccinated two weeks after their second dose in a two-dose series (such as the Pfizer or Moderna vaccines), or two weeks after a single-dose vaccine, such as Johnson & Johnson's vaccine. If you don't meet these requirements, you are NOT fully vaccinated. Keep taking all precautions until you are fully vaccinated.
  • Unvaccinated students should not travel if they cannot adequately self-quarantine upon return to Lexington as the university's quarantine rooms are reserved solely for students with known COVID-19 case exposures and/or contacts.
  • Students should discuss possible travel plans with roommates to ensure that all parties are comfortable with the self-quarantine expectations, or they can work with their class dean regarding a temporary housing reassignment.
  • Students are responsible for any academic implications resulting from discretionary travel. If a student has in-person classes, they will need to communicate with their faculty to inquire about options for completing coursework during the period of self-quarantine after returning to Lexington. Faculty have discretion and are not required to offer virtual instruction for a self-quarantine situation resulting from a student electing to travel.
  • For essential/emergency personal travel, such as in the case of a family funeral or family health emergency, please contact your class dean. In these cases, an academic adjustment and/or additional resources will generally be provided.

The Centers for Disease Control (CDC) recently modified its travel guidance to distinguish between vaccinated and unvaccinated individuals. If a student chooses to travel:

  • They are expected to log all travel in the Daily Attestation application.
  • Students who are fully vaccinated with an FDA-authorized vaccine do not need to get tested before or after travel unless their destination requires it, nor do they need to self-quarantine upon return to the Lexington/Rockbridge area. Students should continue to participate in on-campus screening testing.
  • Unvaccinated students should self-schedule a COVID-19 test at the on-campus clinic 1-3 days before and 3-5 days after travel, as long as they remain without symptoms.
  • After their return to the Lexington/Rockbridge area, unvaccinated students should stay home until receipt of a negative test result.
  • If their post-travel test result is negative and they remain without symptoms, then the unvaccinated student can attend in-person classes and resume other essential activities.
  • Close monitoring should still occur for 14 days upon return to Lexington, and assuming no symptoms are present, a student can participate in all activities after 7 days.

Throughout your trip, whether or not you have been vaccinated, protect yourself and others by wearing face coverings, practicing physical distancing, washing your hands, and avoiding crowds, confined or poorly ventilated spaces, and eating in restaurants. You should also self-monitor for symptoms daily, especially if you've been around someone who has COVID-19. If you display symptoms, get tested and stay home and stay away from others. 

Do not travel if:

  • You have fever, cough or other symptoms of COVID-19, or
  • You recently tested positive for COVID-19 with a PCR or antigen test, or
  • You are waiting for COVID-19 PCR or antigen test results, or
  • You have had close contact with someone with COVID-19 in the past 14 days.

Please visit the Virginia Department of Health (VDH) website for the most current guidance regarding travel.

Social Gatherings

Washington and Lee currently limits all social gatherings to 15 people indoors and 35 people outdoors. Social events outside those limits, including parties, mixers and receptions, may not be held at this time.

Organizational Gatherings

Club and organization business may be conducted in person and inside if the group is in compliance with all current guidelines and occupancy restrictions. Groups should meet virtually or outdoors if the business being conducted needs to include more individuals than the current indoor size limit allows. For indoor meetings, attendees should maintain a distance of at least six feet and wear face coverings at all times. For outdoor meetings, attendees should maintain a distance of at least six feet at all times; face coverings are not necessary if attendees are distanced and stationary. If business meetings occur in an off-campus location, the same guidance is in effect.

Academic Gatherings

Gathering size limits that are in place for social and organizational settings do not apply in academic settings because class schedules have been extended and classroom arrangements have been modified to facilitate social distancing. For the Spring Semester, the university has added more classrooms and installed heaters in outdoor teaching spaces to facilitate in-person teaching in the winter months.

Use of Meeting and Study Rooms

Rooms can be reserved through 25 Live in accordance with approved COVID capacities which may be lower than the capacity shown in the system.

Traveller Services

Only Traveller Dispatch vehicles are currently available to provide safe ride capabilities for individuals or small groups. Refer to the Traveller Dispatch webpage for more information.

Consequences for Student Noncompliance with Community Values and COVID Guidelines

The university will not tolerate deliberate, reckless, or repeated disregard for the university's policies and guidelines. The health and well-being of the entire W&L community is all of our responsibility. Students who engage in conduct in deliberate, reckless, or repeated disregard of these standards may be sanctioned by the university. Such sanctions include fines, conduct probation, and removal from on-campus classes (if this were to occur, these students would be required to complete their 2020-2021 academic coursework remotely). If it is not feasible to complete academic coursework remotely, the student may submit a Leave of Absence request or be subject to withdrawal for the remainder of the semester or academic year.

The conduct process for COVID-related offenses is designed to provide students with opportunities for dialogue and reflection. The conduct process is educational in nature and university administration views it as a learning experience to be used as an opportunity for students to grow and understand their personal responsibilities within the context of the university community.

Consistent with the parameters outlined above, the Office of Student Affairs will review all allegations of students' COVID-related violations to determine if a violation has occurred and will address it accordingly. Student Affairs will provide the faculty with access to reports on these disciplinary actions.

A list of COVID Conduct Sanctions can be found on the COVID-19 website.

Visitors

Visitors COVID-19 Guidelines and Restrictions for Winter Term/Spring Semester
Updated March 29, 2021

All university facilities are closed to the public. No one is allowed in campus buildings or athletic facilities other than current W&L students, faculty, staff,  approved vendors, and authorized invited guests. Approved vendors should register on the Facilities website, using the Contractor Check-In.

No visitors other than current W&L students are allowed in undergraduate students' on-campus residences, including residential halls, townhouses, apartments, theme houses, and Greek houses. Non-W&L student visitors, such as immediate family and significant others, are allowed in undergraduate and law students' off-campus housing as long as the total number of individuals at the residence does not exceed gathering size limits at any time. 

All guest speakers and lectures will be conducted virtually utilizing online technologies.

All events for prospective students and families are being held virtually. There are numerous ways to interact and learn about W&L. Prospective students are encouraged to view the resources below to explore our campus and W&L's abundant opportunities.

All visitors walking through campus are asked to wear face coverings at all times and to maintain a distance of at least six feet from others.

W&L's COVID-19 Protocols for Spectators at Outdoor Home Contests can be found on the W&L Athletics website.