On Friday, May 21, the President Dudley sent an email to students, faculty and staff featuring information about new guidance regarding vaccinated individuals and a requirement for vaccination for all students, faculty, and staff in the fall.
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The COVID-19 Committee provides regular updates to the campus community using the firstname.lastname@example.org email address. Those updates are posted to this website.
On Friday, July 24, the State Council of Higher Education for Virginia confirmed W&L's compliance with the state higher education repoening guidance. View the full, certified SCHEV plan.
With vaccinations now readily available and the public health outlook looking more stable, we will begin the process of returning to campus this summer, with a full return by August 8, 2021. The return to campus is an important step for our community, and our priority will continue to be the safety and well-being of our campus community. This plan applies to all employees including faculty, staff, and administrators.We continue to monitor and adhere to safety protocols consistent with information from the Virginia Department of Health (VDH), the Centers for Disease Control (CDC), and the Occupational Safety and Health Administration (OSHA). Information about COVID-19 continues to evolve and our policies and plans will be updated as appropriate.
To protect the health of the community, the university is requiring all faculty and staff to be fully vaccinated by Aug. 8, 2021. This requirement applies to all fulltime, part-time, contingent/contract workers and volunteers. Our expectation is that requiring vaccinations will allow us to return to campus without distancing and masking, with all in-person instruction in classrooms at normal occupancy, and with other activities such as dining, performing arts, clubs and organizations returning to more normal in-person operations.Employees may receive vaccinations during work time without using CTO. Employees who experience symptoms following their second shot (or only shot of J&J) may receive up to two days off with full pay. It will be important that the university have accurate data on the extent of community protection to make informed decisions about safe operations. To that end, we ask that faculty and staff working on campus upload a photo or scan of their completed vaccination card to the Daily Attestion site by July 31. Only the Human Resources Director, Associate Director and COVID Care Coordinator will have access to view cards.
Individuals may seek a medical or a religious exemption to the vaccination requirement. Please email Kim Austinin Human Resources to specifically request either a medical or religious exemption form, which must be submitted by June 30. There is no guarantee that an exemption will be granted. For those who are granted an exemption, additional restrictions may be required which include masking, social distancing and surveillance testing.
There will be no on-campus testing available throughout the summer.
Only those individuals who are coming to campus that day (for any reason or duration) must attest whether they have symptoms or been a close contact through the university attestation application. Human Resources staff will contact you to determine whether any additional tracing needs to be conducted. Return to work will depend on completion of recommended days of quarantine after exposure, negative COVID-19 testing at an appropriate point in time, clearance to return to work by a healthcare provider, and/or completion of an appropriate period of isolation for COVID-19 infection.Employees who are vaccinated and are required to stay home due to symptoms will receive COVID pay. Unvaccinated employees will be required to use their CTO for the duration of their stay at home.
University Facilities continues a multi-pronged approach to meet the health and safety guidelines. We will continue to provide hand sanitizer stations in all buildings.
Those who are not yet fully vaccinated should continue to maintain a distance of at least six feet from others indoors and outdoors, and wear face coverings at all times, unless working in a single office or outdoors. People are considered fully vaccinated two weeks after they have received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (Johnson & Johnson/Janssen).Offices and Workstations - As each office's work and needs are unique, department directors will design their own plan for returning employees to on-campus work at a time of their choosing by August 8. This will provide flexibility for anyone who has family or personal circumstances.
Meetings may return to in-person. Please be mindful that the required social distancing and masking requirements are still in place for unvaccinated people when attending indoor meetings. Masks are not required outdoors with social distancing.
Personal travel, both domestic and international, is allowed. Vaccinated employees may return to campus immediately upon return from traveling. Unvaccinated employees must quarantine away from campus for 7 days with a negative COVID test or 10 days if not tested. Unvaccinated employees will be required to use their CTO during the quarantine if they are unable to work remotely. In all cases, supervisors must approve CTO for travel in advance. Day trips do not constitute travel unless you are in crowds of 50 or more people.
ITS will continue to cover critical technology needs for those remaining in remote work environments for the summer. Regardless of each employee's return to work scenario and timing, please contact the ITS Information Desk (email@example.com, (540) 458-4357) to coordinate the return of loaned equipment. Many items loaned were repurposed from areas across campus including laptop/iPad carts and Help Desk check out inventory reserved for academic use. ITS must obtain these devices by early summer to allow time to refresh the software in preparation for the Fall Term and student use.
The university's indoor facilities remain closed to the general public, with the exception of the E-Café located at Hillel House, and the University Store, which should be accessed using the entrance next to Canaan Green.Students, employees, retirees, employees' families and invited guests, including contractors and vendors, may now access indoor and outdoor spaces where invited. Vendors should continue to register on the Facilities website, using the Contractor Check-In. Dining facilities remain closed to guests at this time.Visitors are expected to wear face coverings indoors, and outdoors where they cannot maintain 6' distance, unless voluntarily offering proof of vaccinations. Fully vaccinated individuals who have provided proof of vaccination will not be required to wear face coverings or maintain a six-foot distance from others.
Employees who have a concern regarding a possible COVID-19 health or safety issue should report it immediately to Paul Burns in the Office of Environmental Health and Safety at 540-458-8175 or firstname.lastname@example.org, who will try to respond to all concerns within 72 hours.
For return to workplace questions, department staffing, and COVID-19 questions, contact Mary Main, Executive Director of Human Resources at email@example.com.
Members of the W&L community who are fully vaccinated are not required to wear face coverings or maintain a six-foot distance from others, indoors or outdoors, except in the Student Health Center where individuals should continue to wear masks, and in the fitness center, where face coverings and distancing are still required. Employees in specific departments may still need to continue to wear face coverings in some situations. Department directors will communicate more information to those affected.Members of the W&L community who are not fully vaccinated should maintain a distance of at least six feet from one another at all times, in all locations, indoors and out. Face coverings must be worn at all times by individuals who are not fully vaccinated, unless you are outdoors, stationary, and more than six feet apart. Individuals should limit their number of close contacts as much as possible.People are considered fully vaccinated two weeks after they have received the second dose in a 2-dose series (Pfizer-BioNTech or Moderna), or two weeks after they have received a single-dose vaccine (Johnson & Johnson/Janssen).
The Daily Attestation should be completed on days you plan to be on campus. Answer yes if you are experiencing any symptoms or have been in close contact with a suspected or confirmed positive case of COVID-19, and follow instructions from the Student Health Center. Pay attention to and report any symptoms, even if they are mild.
Rooms can be reserved through 25 Live in accordance with approved COVID capacities which may be lower than the capacity shown in the system.
The university's indoor facilities remain closed to the general public, with the exception of the E-Café located at Hillel House, and the University Store, which should be accessed using the entrance next to Canaan Green.Students, employees, retirees, employees' families and invited guests, including contractors and vendors, may now access indoor and outdoor spaces where invited. Vendors should continue to register on the Facilities website, using the Contractor Check-In. Dining facilities remain closed to guests at this time.
Visitors are expected to wear face coverings indoors, and outdoors where they cannot maintain 6' distance, unless voluntarily offering proof of vaccinations. Fully vaccinated individuals who have provided proof of vaccination will not be required to wear face coverings or maintain a six-foot distance from others.
Prospective students and families should refer to the Admissions Office's Campus Visit page for detailed information on scheduling campus visits.