College Conference Travel Procedures New for the 2025-2026 Academic Year

College Conference Travel Grants

Application Process

Each academic year, faculty in the College may apply for travel grants to support attendance at professional conferences. Faculty are strongly encouraged to participate formally by, for example, presenting a paper, chairing a session, or serving as a panelist or officer of the host organization. All applications are reviewed by the Office of the Dean of the College.

Application: Conference Travel Grant Application

New Faculty Travel Grant Application Process

To ensure equitable funding of top-priority trips in this tight budget climate, faculty should submit complete Travel Grant Applications, including a detailed budget with estimates for transportation and lodging, by the following deadlines.

Travel Period Travel Dates* Application Deadline
Fall–Winter September 1, 2025 to January 31, 2026 September 1, 2025
Winter–Summer February 1, 2026 to June 30, 2026 February 1, 2026

All applications must be submitted at least one month before the start of travel.

*Contact Associate Dean Kevin Beanland for travel outside of these date ranges.

Applications will be reviewed by the Associate Dean of Administrative Affairs in two cycles-Fall/Winter and Winter/Summer-based on the proposed travel period. While rolling submissions are accepted, late applications may reduce your total funding.

Faculty are encouraged to submit top-priority requests early. We aim to fund all top-priority applications submitted by the deadline. Second- and third-priority trips will only be considered after top-priority requests are addressed.

  1. Tenured/Tenure-track faculty are eligible to receive up to $3,300 in travel grants for trips between July 1, 2025 and June 30, 2026. However, funding is not guaranteed, and priority will be given to those who meet the deadlines above.
  2. Visiting professors, instructors, and post-docs should consult their contracts for eligibility and funding caps. Contact Associate Dean Kevin Beanland with any questions.

Budget Review and Approval

Please submit your grant application for all conference costs including registration fees and estimated travel and lodging costs, even If you are still waiting on acceptance to the conference.

Applicants will receive an email notification within 10 business days. Do not book travel or lodging before receiving approval. Requested amounts may be adjusted if they exceed limits, include ineligible items, or require clarification.

Application Form

The form requests a conference description, URL, your planned participation, and estimated costs for registration, airfare, lodging, mileage, rental cars, and local transit. Please provide detailed and realistic estimates.

Estimated time to complete: 15-20 minutes

Application: Conference Travel Grant Application

Expense Reports

Expense reports should be submitted through Workday, preferably by the departmental administrative assistant. Travelers must follow Business Office travel policies. Reports are due within 60 days of return and by June 30.

University Global Medical and Other Foreign Travel Coverage

All faculty, staff, and students involved in university-sponsored international travel must register in the Travel Registry. This includes conference, research, team, choir, externship, and co-curricular travel.

Travel Registry: University-Funded International Travel