Administrative Deadlines 2024-25
*Please note these dates are subject to change.
| Date | Deadline | Submit to |
| July 1 | Declaration of phased retirement beginning 2024-25 | Dean |
| August 19 | Undergraduate winter 2025 course offerings requested | Registrar |
| August 31 | Final notices for faculty to be recommended for promotion and tenure in the spring | Dean |
| September 4 | Convocation | |
| September 13 | Undergraduate winter 2025 course offerings due | |
| September 24 | Deadline for winter 2025 course proposals | C&D |
| September 27 | List of senior-class candidates being tracked for Honors in the Major | Registrar |
| October 1 | Leave reports for 2023-24 due | SabbaticalLeave@wlu.edu |
| October 1 | Assurance of Learning reports due for previous year (fall deadline; if not submitted on summer deadline) | Dean and Associate Director of Assessment |
| October 11 | Deadline to confirm final undergraduate winter 2025 section details | Registrar |
| October 15 | 2024 Lenfest grant reports due | LenfestResearch@wlu.edu |
| October 21 | Midterm grades due for all undergraduates new to W&L this fall and upper-division students on academic probation | Registrar |
| October 28 - November 5 | Initial registration, undergraduate winter 2025 | Registrar |
| October 31 | Initial departmental approval to teach STA for spring 2026 | International Education Committee via Initial Request Form |
| November 1 | Capital budget requests due | |
| November 1 | 2025-26 faculty sabbatical leave applications with letter of support from Department Head and Dean | Online via Watermark (please reach out to Rissie Murphy with questions.) |
| November 4 | Undergraduate spring 2025 course offerings requested | Registrar |
| November 5 | Deadline for spring 2025 course proposals | C&D |
| November 8 | Summer Research Scholar Applications for summer 2025 - round 1 | Online |
| December 1 | First pre-tenure review letters from Department Heads due | Dean via Watermark |
| December 6 | Undergraduate spring 2025 course offerings due | Registrar |
| December 17 | Final fall 2024 grades due for all undergraduates | Registrar |
| January 6 | Undergraduate fall 2025 course offerings requested | Registrar |
| January 7 | Faculty Activities Report | Dean via Watermark |
| January 8 | Summer Research Scholar Applications for summer 2025 - round 2 | Online |
| January 14 | Deadline for proposals to be included in the 2025-26 University Catalog | C&D |
| January 14 | Deadline for new Fall 2025 course proposals | C&D |
| January 17 | Deadline to confirm final spring 2025 term section details | Registrar |
| January 27 | Lenfest Grant Applications for summer 2025 | Online via Watermark |
| January 31 -February 8 | Initial registration, undergraduate spring 2025 | Registrar |
| January 31 | Undergraduate fall 2025 course offerings due | Registrar |
| February 7 | Sophomore initial major declaration | Registrar |
| February 15 | Promotion and Tenure files due | Dean via Watermark |
| February 20 | 2025-26 departmental budgets due | |
| February 21 | Summer Research Scholar Applications for summer 2025 - round 3 | Online |
| February 23 | 2025-26 Catalog proofing due | Registrar |
| February 24 | Midterm grades due for all undergraduates new to W&L this academic year and upper-division students on academic probation | Registrar |
| March 1 | Spring term study abroad 2026 course proposals due | International Education Committee via Terra Dotta |
| March 7 | Deadline to proof final fall 2025 term section details | Registrar |
| March 21 | Undergraduate summer 2025 initial course offerings request sent | Registrar |
| March 25-29 | Initial undergraduate fall 2025 registration | Registrar |
| April 11 | Deadline to proof final summer 2025 term section details | Registrar |
| April 15 | Spring term course enhancement funding requests | Provost |
| April 22 | Undergraduate spring term study abroad 2026 course proposals due (new and revised courses only) | C&D |
| April 22 | Final winter 2025 grades due for all undergraduates | Registrar |
| May 26 | Final spring 2025 grades (and any outstanding grades) due for all graduating seniors | Registrar |
| May 29 | Commencement | |
| May 30 | Final spring 2025 grades due for all non-senior undergraduates | Registrar |
| June 1 | Second pre-tenure review letters from Department Heads due | Dean via Watermark |
| June 15 | Deadline for final 2025-26 catalog proofing review of new faculty hires, promotions, and curricular changes | Registrar |
| June 19 | Annual departmental letters to tenure-track faculty due | Dean |
| June 30 | Assurance of Learning reports due for previous year (summer deadline) | Dean and Associate Director of Assessment |