Administrative Deadlines 2022-23

Date Deadline Submit to
August 31 Final notices for faculty to be recommended for promotion and tenure in the spring Dean
September 16 Undergraduate winter 2023 course offerings requested Registrar
September 27 Deadline for winter 2023 course proposals C&D
September 30 Declaration of phased retirement beginning 2023-24 Dean
September 30 List of senior-class candidates being tracked for Honors in the Major Registrar
September 30 Undergratuate spring 2023 course offerings requested Registrar
October 1 Leave reports due SabbaticalLeave@wlu.edu
October 3 Undergraduate winter 2023 course offerings due  Registrar
October 15 2022 Lenfest grant reports due LenfestResearch@wlu.edu
October 17 Undergraduate spring 2023 course offerings  Registrar
October 21 Deadline to confirm final undergraduate winter 2023 section details Registrar
October 24 Midterm grades due at noon for all undergraduates new to W&L this fall and upper-division students on academic probation Registrar
October 31 Notify International Education Committee of spring term abroad for spring 2024 Initial Request Form
November 1 2023-24 faculty sabbatical leave applications with letter of support from Department Head and Dean SabbaticalLeave@wlu.edu
November 7-14 Initial registration, undergraduate winter 2023
November 8 Deadline for spring 2023 course proposals C&D
December 1 First pre-tenure review letters from Department Heads due Dean
December 20 Final fall 2022 grades due at noon for all undergraduates  Registrar
January 9 Williams School Faculty Activities Report Dean via Faculty Success
January 9 College Faculty Activities Report FARS-College@wlu.edu
January 17 Deadline for proposals to be included in the 2023-24 University Catalog C&D
January 20 Deadline to confirm final spring 2023 term section details Registrar
January 20 Undergraduate fall 2023 course offerings requested Registrar
January 27 Lenfest Grant Applications for summer 2023 Online
January 27 Summer Research Scholar Applications for summer 2023 Online
February 3 Sophomore initial major declaration
February 6 Undergraduate fall 2023 course offerings due Registrar
February 7-10 Initial registration, undergraduate spring 2023
February 13 Spring term course enhancement funding requests Provost
February 15 Promotion and Tenure files due Dean
February 17 2023-24 Catalog proofing due Registrar
February 20 Midterm grades due for all undergraduates new to W&L this academic year and upper-division students on academic probation Registrar
February 20 2023-24 departmental budgets due
March 1 Spring term study abroad 2024 course proposals due International Education Committee
March 10 Deadline to proof final fall 2023 term section details Registrar
March 13 Undergraduate summer 2023 initial course offerings request sent   
March 20 Undergraduate summer 2023 initial course offerings due Registrar
March 20-27 Initial undergraduate fall 2023 registration
April 3 Deadline to proof final summer 2023 term section details Registrar
April 18 Final winter 2023 grades due at noon for all undergraduates
April 19 Undergraduate spring term study abroad 2024 course proposals due (new and revised courses only) C&D
May 22 Final spring 2023 grades (and any outstanding grades) due at noon for all graduating seniors
May 25 Commencement
May 26 Final spring 2023 grades due at noon for all non-senior undergraduates
June 1 Second pre-tenure review letters from Department Heads due Dean
June 15 Deadline for final 2023-2024 catalog proofing review of new faculty hires, promotions, and curricular changes Registrar
June 19 Annual departmental letters to tenure-track faculty due Dean
June 30 or October 1 Assurance of Learning reports due Dean and Associate Director of Assessment

*All dates are subject to change. Deadline decisions are ongoing.