Administrative Deadlines 2023-24
| Date | Deadline | Submit to |
| August 31 | Final notices for faculty to be recommended for promotion and tenure in the spring | Dean |
| September 7 | Convocation | |
| September 15 | Undergraduate winter 2024 course offerings requested | Registrar |
| September 26 | Deadline for winter 2024 course proposals | C&D |
| September 30 | Declaration of phased retirement beginning 2023-24 | Dean |
| September 29 | List of senior-class candidates being tracked for Honors in the Major | Registrar |
| September 29 | Undergraduate spring 2024 course offerings requested | Registrar |
| October 1 | Leave reports due | SabbaticalLeave@wlu.edu |
|
October 1 |
Assurance of Learning reports due for previous year (fall deadline; if not submitted on summer deadline) |
Dean and Assistant Director of Assessment Strategy; pgance@wlu.edu |
| October 2 | Undergraduate winter 2024 course offerings due | Registrar |
| October 15 | 2023 Lenfest grant reports due | LenfestResearch@wlu.edu |
| October 16 | Undergraduate spring 2024 course offerings due | Registrar |
| October 20 | Deadline to confirm final undergraduate winter 2024 section details | Registrar |
| October 23 | Midterm grades due for all undergraduates new to W&L this fall and upper-division students on academic probation | Registrar |
| October 31 | Notify International Education Committee of spring term abroad for spring 2025 | Initial Request Form |
| November 1 | Capital budget requests due | |
| November 1 | 2023-24 faculty sabbatical leave applications with letter of support from the Department Head and Dean (only letters of support should be mailed to sabbaticalleave@wlu.edu) | Online |
| October 30 - November 7 | Initial registration, undergraduate winter 2024 | Registrar |
| November 7 | Deadline for spring 2024 course proposals | C&D |
| December 1 | First pre-tenure review letters from Department Heads due | Dean |
| December 19 | Final fall 2023 grades due for all undergraduates | Registrar |
| January 11 | Williams School Faculty Activities Report | Dean via Faculty Success |
| January 11 | College Faculty Activities Report | FARS-College@wlu.edu |
| January 16 | Deadline for proposals to be included in the 2024-25 University Catalog | C&D |
| January 19 | Deadline to confirm final spring 2024 term section details | Registrar |
| January 19 | Undergraduate fall 2024 course offerings requested | Registrar |
| January 27 | Lenfest Grant Applications for summer 2024 |
Watermark (via the workflow tab) |
| January 27 |
Summer Research Scholar Applications for summer 2023 |
|
| January 31 -February 8 | Initial registration, undergraduate spring 2024 | Registrar |
| February 5 | Undergraduate fall 2024 course offerings due | Registrar |
| February 8 | Sophomore initial major declaration | Registrar |
| February 15 | Promotion and Tenure files due | Dean via Watermark |
| February 20 | 2024-25 departmental budgets due | |
| February 23 | 2024-25 Catalog proofing due | Registrar |
| February 26 | Midterm grades due for all undergraduates new to W&L this academic year and upper-division students on academic probation | Registrar |
| March 1 | Spring term study abroad 2024 course proposals due | International Education Committee |
| March 15 | Deadline to proof final fall 2024 term section details | Registrar |
| March 25 | Undergraduate summer 2024 initial course offerings request sent | Registrar |
| March 25-29 | Initial undergraduate fall 2024 registration | Registrar |
| April 8 | Deadline to proof final summer 2024 term section details | Registrar |
| April 15 | Spring term course enhancement funding requests | Provost |
| April 23 | Undergraduate spring term study abroad 2025 course proposals due (new and revised courses only) | C&D |
| April 24 | Final winter 2024 grades due for all undergraduates | Registrar |
| May 27 | Final spring 2024 grades (and any outstanding grades) due for all graduating seniors | Registrar |
| May 30 | Commencement | |
| May 31 | Final spring 2024 grades due for all non-senior undergraduates | Registrar |
| June 1 | Second pre-tenure review letters from Department Heads due | Dean |
| June 15 | Deadline for final 2024-2025 catalog proofing review of new faculty hires, promotions, and curricular changes | Registrar |
| June 19 | Annual departmental letters to tenure-track faculty due | Dean |
| June 30 | Assurance of Learning reports due for previous year (summer deadline) | Dean and Assistant Director of Assessment Strategy; pgance@wlu.edu |