Spring Registration Specifics Policies and Registration Details - Updated April 7, 2020 for Spring Registration Refresh
Many dates and policies have been temporarily revised due to the COVID-19 worldwide health emergency. Examples of these are allowing First-Years to declare Spring Option, eliminating the March late fee for declaring Spring Option, etc.
The Spring Option
Registration Changes (drops-adds)
- The minimum academic load during the four week spring term for each student is three credits, including one three- or four-credit course.
- Students may enroll in up to five credits, with the provision that it not interfere with the schedule and obligations of the three- or four-credit course.
- The maximum academic load for spring term is five credits, except for approved six-week courses. No other overloads or underloads are permitted.
- Students may also exercise the Spring Option.
- Students must be registered for at least one course, or have submitted a complete Spring Option declaration form, no later than Thu., Apr. 30, 2020.
The Spring Option allows students to use the spring term of their sophomore, junior, and/or senior years to engage in an internship, service program, employment, travel or educational program that will broaden and enhance their collegiate education. The faculty offer this opportunity to encourage students to seek creative outlets not provided in the normal academic setting. Complete policies and details are outlined on the Student's Declaration of the Washington and Lee Spring Option online.
- Students may spend one or more of their spring terms off campus engaged in other activities, such as study at another institution (domestic or abroad), internships, employment, service opportunities, or travel.
- Seniors taking advantage of the Spring Option must have completed all requirements for graduation, except WIPs, and are required to return for commencement.
- Notification of a student's intent to spend a spring term off campus under this option must be made using the required Spring Option form online and must be submitted to the University Registrar's office before midnight, Thursday, April 30. Students are registered for INTR 995: Spring Option, and dropped from all spring term, non-INTR 995 courses by the University Registrar's office staff upon processing the declaration form.
- Submission beyond the above deadline requires:
1. completion of the online declaration form;
2. petition to the Faculty Executive Committee, detailing plans for Spring Term and the reasons why the declaration could not be made by the due date; and
3. if the petition is approved, $100 late fee
- Students are responsible for checking their degree audits and maintaining progress toward degree requirements. Students may not exercise the Spring Option if they have an unfinished Incomplete grade, or if on probation at the end of the Winter Term.
- Students exercising the Spring Option and returning must register for their subsequent term on the normal schedule.
- Students competing on an intercollegiate athletic team for which the season or playoff period extends into the spring term must be registered full-time for courses during the spring term, unless you are a senior who has completed all graduation requirements. If you are an athlete, discuss your plans with your coach.
- Some domestic spring-term courses have an additional fee. Students are billed for these fees and instructors make arrangements for course transportation/ accommodations/activities from course registrations. Those students who drop a section after Mar. 6, 2020 will still be responsible for these course fees.
- The regular drop/add period is limited to the first two days of the term and takes place online through Self-Service. Waitlist offers end Wednesday at midnight.
- During the remainder of the first week of classes for the term, students may alter their schedules for 1-credit and physical education courses only, with the 1) permissions of all instructors, the adviser, and an academic dean (or the Director of Physical Education for 100- and 200-level physical education course changes), and 2) payment of a $100 fee.
- After the first week, any changes to the class schedule must also be approved by the Faculty Executive Committee, incurring a fee of $100 and, in the case of dropped courses, assignment of a grade of W.
- After midterm, any dropped course will received a grade of WP or WF as assigned by the instructor of record, regardless of the reason for the drop.
- After the first week of the term, students dropping a course which is being repeated will receive an F (see "Repeating a Course").
- No spring term class may be taken on a pass/fail basis.
- Students usually sign up for and make deposits to W&L Spring Abroad classes during the fall term.
- Students are still responsible to register for the course through the regular Spring course registration in Self-Service.
- The deadline for withdrawing from a Spring Term Abroad course is by 4:30 p.m. January 15, 2020. If you withdraw by this deadline, you will forfeit the deposit of $250. If you withdraw after this date, you will owe the full amount of the program fee.