Required Forms
including Student Event Registration and Use, Swipe Card Machine Request, Tailgate Registration and Regulations
Find and reserve the right venue for your event.
Plan an Event
Event Registration Form
All events held in outdoor spaces on campus must be approved by the Vice President for Student Affairs. Reserve the outdoor space through 25Live and once the request has been approved, submit the Event Registration Form to the Student Affairs administrative office to register the event. Please contact the main Student Affairs office at studentaffairs@wlu.edu or 458-8754 with any questions about these spaces.
Swipe Machine Requests
The Business Office has an online request form that will put you in the queue to reserve a swipe machine. Please note that there are a limited number of swipe machines and that they are reserved on a first-come, first-serve basis. Swipe machines have to be picked up and returned to the Business Office each day that they are reserved.
Reserve a Room
Co-Sponsoring an Event with Student Activities
Things get bigger and better when more people and resources come together. Support the activities that other W&L groups are planning. Multiple organizations with multiple budgets equals more money for your event.
Publicizing Your Event
Once you've planned your event, you'll need to get the word out. Find out how.
Frequently Asked Questions
Everything you need to know about hosting your campus event.