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Student Handbook 2025-2026

This Student Handbook, University policies, codes, standards, guidelines, conduct, and other procedures and protocols are not contracts and do not confer any contractual rights, express or implied, upon any individual; this Handbook merely presents the policies in effect at the time of publication and in no way guarantees that the policies will not change. The Washington and Lee Code of Policies contains additional policies that govern various aspects of the University. The University has the right to change, amend, or modify the Handbook, and its policies, standards, guidelines, conduct, and other procedures and protocols at any time, without notice, in its sole discretion.

This Student Handbook, University policies, codes, standards, guidelines, conduct, and other procedures and protocols are not intended to replicate or supersede state, federal, criminal, or civil laws or procedures. University policies and procedures differ from the laws and related legal proceedings; a finding of responsibility for a policy violation shall not be construed as a criminal or civil statutory violated.

This Student Handbook applies to all students enrolled at Washington and Lee University and the School of Law, and those auditing courses. Where a policy appears in this Student Handbook and the Code of Policies, the Code is the authoritative source.

I. Policy Statement on Campus Life

(Adopted by the Board of Trustees May 1985; revised February 2021)

The Board of Trustees believes that one of its primary responsibilities is to encourage the development and maintenance of an environment within the University community which best promotes the realization of our institutional goals. Those goals, according to the University's Statement of Institutional Philosophy, include the pursuit of our educational purpose in a climate of learning that stresses the importance of the individual, the personal honor and integrity of all students, and their harmonious relationships with other members of the greater community. In this context, the institutionalized extracurricular and social life of students should contribute to these goals.

It is our desire that student self-government should be encouraged and that a proper balance between student privilege and responsibility should be sought and achieved. We recognize that all members of the student body will spend a portion of their life apart from the institution and outside its governance. Students must nonetheless remain aware that they are members of a University community whose traditions, image and reputation can be harmed by negative actions and behavior, as well as being helped by positive contributions. This awareness is especially important since the University, lodged as it is within a larger community, must encourage respect for local ordinances and law enforcement and honor the claims of non-University persons for quiet and safety.

In all of its expression, the spirit of this Campus Life statement places emphasis on concepts of honor, integrity, standards of value, leadership, good character, respect for traditions and personal responsibility. We do expect that individual and group actions and behavior will be measured against these concepts. It is our intention to hold accountable for the successful implementation of this policy the administration, the faculty, the students and, indeed, this Board of Trustees.

II. Executive Committee of the Student Body

The Executive Committee is a 13-member body of representatives elected by students from each undergraduate and law class. The Executive Committee is entrusted with administration of the Honor System by the Washington and Lee Board of Trustees. The Executive Committee also serves as the student government organization, which maintains the student activity fee and is responsible for allocation of funds, other than the Student Bar Association fee, to eligible student organizations.

III. The Honor System

The Honor System at Washington and Lee University

Honor is the moral cornerstone of Washington and Lee University. Commitment to honor is recognized by every student, faculty member, administrator, and staff member of the University. Honor provides the common thread woven through the many aspects of this institution and creates a community of trust and respect affecting fundamentally the relationships of all its members. The centrality of honor at Washington and Lee is contained in its Honor System.

The Board of Trustees has granted to students the privilege of overseeing the administration of the Honor System. This privilege includes the responsibilities of(1) defining dishonorable acts that the current student generation views as breaches of the community's trust; (2) investigating possible violations of the Honor System; (3) administering closed hearings where possible Honor Violations are suspected; (4) writing and revising the White Book, the Honor System policy and procedures manual; and (5) reporting directly to the Board of Trustees on the administration of the Honor System. The sole penalty for an Honor System violation is dismissal from the University. See The Honor System online for additional information on the Executive Committee and the honor system procedures.

IV. University Policies and Procedures — Academic Regulations

Academic policies are set by the faculty. The University Catalog outlines the most complete and up-to-date academic regulations. Please check the most current version of the catalog for policies including, but not limited to, the following topics.

• Academic Probation
• Academic Suspension
• Accommodations for Student with Disabilities
• Leave of Absence
• Reinstatement
• Required Administrative Withdrawal for Academic Reasons
• Voluntary Withdrawal

V. University Policies and Procedures — Non-Academic

Statement on Student Behavior

Admission to the Washington and Lee community carries with it certain expectations concerning personal conduct. These expectations are specifically covered by the Honor System. Other less specific expectations concern the way we treat each other. The community expects civil, decent behavior designed to encourage mutual respect for our individual differences, desires, and ways of thinking.

Instances of uncivil behavior involving students are most effectively dealt with in personal and informal ways, not by formal conduct procedures. Therefore, members of the Washington and Lee community who believe they have been objects of such behavior should first seek resolution by personal consultation with friends, faculty, designated advisers, or others who may intervene in the dispute. If such direct efforts do not resolve the matter, instances of uncivil behavior involving students may be reported to Student Affairs. The University will take appropriate action by resolving the matter, referring the matter to other resources for informal resolution where appropriate, or to the designated conduct body. One of four conduct bodies may exercise formal procedures:

• The Executive Committee of the Student Body (EC) oversees the Honor System and hears matters of breaches of trust such as lying, cheating, and stealing.
• The Student Judicial Council (SJC) hears allegations of alcohol policy violations and other types of student misconduct, including hazing by individuals or by organizations not within the purview of the Interfraternity Council.
• The Harassment and Sexual Misconduct Board (HSMB) hears allegations of prohibited discrimination, harassment, and sexual misconduct.
• The Interfraternity Council (IFC) hears allegations of hazing, retaliation associated with hazing, and other violations of University policy by fraternities that are members of the IFC.

Threat to the Community

Students or student organizations may be required to sever their connection with the University for non-academic reasons by disciplinary action as outlined in the Student Handbook. In matters where the University has reason to believe that a student or student organization represents a threat to the well-being of the University community, the President or designee, may suspend or dismiss the student, suspend a student organization, or take other appropriate action. Students who are suspended may apply for reinstatement after the period of suspension. Student organizations may apply for reinstatement after the period of suspension. Students and student organizations who are dismissed from the University are precluded from returning to Washington and Lee.

Required Administrative Withdrawal for Non-Academic Reasons

Washington and Lee University is committed to the well-being and safety of its community members and the integrity of its learning environment. The University may require a student to take an administrative withdrawal if there is a sufficient showing that: (1) the student is engaging or is likely to engage in behavior that presents a significant risk of substantial harm to others that cannot be eliminated or reduced by reasonable accommodation; or (2) is engaging or is likely to engage in behavior that substantially disrupts the learning environment and activities of the campus community; or (3) that the student is not otherwise qualified to participate in university programs or activities, with or without reasonable accommodation, including but not limited to a determination that the student requires a level of treatment and care which the University cannot provide to support the student's continued enrollment and presence on campus. Any of the above circumstances will support a required administrative withdrawal when based on a reasonable, individualized assessment of current objective information, in consultation with qualified professionals, as appropriate.

This policy and associated procedures do not take the place of sanctions associated with a student's behavior that is in violation of University policies, standards, or regulations. This policy is to be invoked in extraordinary circumstances in which, in the discretion of the Dean of Students or the Dean of the Law School ("appropriate Dean") or designee, the conduct board process cannot be used or is not appropriate.

This policy may be invoked when a student is unable or unwilling to request a voluntary withdrawal and the appropriate Dean or designee deems a withdrawal necessary to protect the health and safety of the campus community or the integrity of the learning environment and campus programs and activities. Examples of such extraordinary circumstances include, but are not limited to: ongoing substance abuse, threats or acts of harm to others, or bizarre or destructive behavior causing trauma to others and disruption to the campus community. Before a required administrative withdrawal is considered, the appropriate Dean or designee will encourage the student to take a voluntary withdrawal. The procedures related to this policy appear below. A withdrawal form (registrar.wlu.edu/forms) will be filed with the University Registrar's office by the appropriate Dean or designee.

A student who is involuntarily withdrawn may apply for reinstatement under the detailed process and requirements set out in the "Reinstatement" section of the academic catalog.

Procedures

Consideration of Required Administrative Withdrawal

The Dean of Students or designee will consider required administrative withdrawal for undergraduates. The Dean of the Law School or designee will consider required administrative withdrawal for law students. Upon learning of a student's behavior from among a variety of sources (such as Student Health Center, University Counseling, Public Safety, Residence Life staff, a student's adviser, etc.), the appropriate dean or designee may initiate the following procedures, as deemed appropriate:

The appropriate dean or designee will notify the student that a required administrative withdrawal is under consideration and will afford the student an opportunity to discuss the behavior and circumstances at the time. The appropriate dean or designee will discuss with the student the implications of a required administrative withdrawal and the relevant procedures and will provide the student with a copy of this policy. Whenever possible and appropriate, the appropriate dean or designee will encourage the student to take a voluntary withdrawal from the University. The appropriate dean or designee may involve a parent, guardian, or spouse in this process with student consent, or when the appropriate dean or designee deems it appropriate to do so and in accordance with the University's student records policy as applicable.

The appropriate dean or designee also will confer as appropriate and feasible with the following University resources, or others as appropriate to the circumstances, regarding the need for a required administrative withdrawal under the policy:

• University Physicians
• University Counselors
• Director of Disability Resources
• Office of Public Safety
• Housing & Residence Life Staff
• Faculty Adviser
• Student Affairs Deans
• Academic Deans

The appropriate dean or designee may require an evaluation of the student's behavior and any relevant physical/mental conditions by an appropriate medical professional if the dean or designee believes that an evaluation will facilitate an informed decision. This evaluation may be done by University physicians/counselors, or by outside health professionals, including the student's treating health professional, as indicated and appropriate in the appropriate dean's or designee's judgment.

Following these consultations and the review of all relevant information available, the appropriate dean or designee will make a decision regarding the required administrative withdrawal. At any time prior to the appropriate dean's or designee's decision, the student may choose to take a voluntary withdrawal, subject to a showing of readiness to resume full-time academic work and campus life at the time of any application for reinstatement, under the policy and procedures for reinstatement.

In matters involving an imminent threat to health or safety, the appropriate dean or designee has the discretion to take immediate action to remove the student from campus pending receipt and review of all relevant information.

Required Administrative Withdrawal Imposed

The appropriate dean or designee will give the student advance written notice of a required administrative withdrawal including the beginning date of the withdrawal and the steps that the student must take to request reinstatement. The appropriate dean or designee will notify a parent, guardian, or spouse of the withdrawal, either with the student's consent or when he/she deems it appropriate and in the student's best interest to do so, in accordance with the University's student records policy.

The student must leave campus within the time frame established by the appropriate dean or designee in the required administrative withdrawal notice. The appropriate dean or designee may ask a parent, guardian, spouse, or other appropriate individual to make arrangements to remove the student from the University. If the student refuses to leave campus after imposition of a required administrative withdrawal, the appropriate dean or designee may implement an enforced administrative withdrawal, equivalent to an immediate suspension. During the duration of the withdrawal, the student may visit the campus only with prior written authorization from the appropriate dean or designee.

A student may appeal a required administrative withdrawal under this policy to the Provost; however, at the discretion of the appropriate dean or designee the withdrawal may remain in effect during the appeal. A student who wishes to appeal must do so in a written letter of appeal delivered to the Provost within three (3) business days of receipt of the appropriate dean or designee's withdrawal decision. The written appeal must state specifically why the student believes the appropriate dean's or designee's decision is not warranted under the circumstances. After reviewing the written appeal, the Provost may meet with the student and consult with the appropriate dean or designee and/or other University officials, as he or she deems necessary, before reaching a decision. The decision of the Provost is final.

Required Administrative Withdrawal Not Imposed

In the event that a required administrative withdrawal is not imposed, the appropriate dean or designee may impose specific conditions and/or requirements for the student to have continued enrollment and presence at Washington and Lee, after an individualized assessment of the student's situation. One of these requirements may be a behavioral contract. Non-compliance with such conditions/requirements will result in reconsideration of a required administrative withdrawal from the University. The appropriate dean or designee will notify a parent, guardian or spouse of the specific conditions and requirements for the student's continued enrollment, either with the student's consent or when he/she deems it appropriate and in the best interest of the student to do so, in accordance with the University's student records policy as applicable.

Prohibited Discrimination, Harassment, Sexual Misconduct and Retaliation

Under the University's Nondiscrimination/Equal Employment Opportunity Statement (go.wlu.edu/OGC/NonDiscrimination), students, faculty, and staff have the right to be free from prohibited discrimination, harassment, and retaliation within the University community as described and addressed in the University Policy on Prohibited Discrimination, Harassment, and Retaliation Other Than Sex and Interim Sexual Discrimination and Misconduct Policy. Such conduct violates not only University policy and expectations of personal integrity and respect for others but may also violate state and federal law. Students, faculty, and staff found to have violated either policy will be disciplined appropriately, up to and including termination from employment or dismissal from the University.

The University Policy on Prohibited Discrimination, Harassment, and Retaliation Other Than Sex is available at go.wlu.edu/OGC/DiscriminationPolicy.

The Interim Sexual Discrimination and Misconduct Policy is available at go.wlu.edu/OGC/SexualMisconductPolicy.

Statement on Substance Abuse

Washington and Lee University condemns irresponsible alcohol distribution and consumption. Abusive consumption of alcohol and illegal drug use are inconsistent with the core values of Washington and Lee University. W&L expects students to act responsibly and to conduct themselves in accordance with the applicable laws and University policies on alcohol and drugs. W&L is committed to combating cultural causes of substance abuse on campus, and to reducing substance abuse by students through comprehensive education and counseling programs, and effective discipline requiring individual and organizational accountability for alcohol and drug policy violations.

Alcohol and Illegal Drugs/Controlled Substances/Tobacco Products

Washington and Lee University complies with the Commonwealth of Virginia laws on the licensing, distribution and consumption of alcoholic beverages. A fundamental principle of the Washington and Lee University Policy on Alcohol is that students are adults who are personally responsible for conforming their behavior to state and local laws and University policy.

Washington and Lee Public Safety works with the Lexington Police, the Rockbridge County Sheriff, and the Virginia Alcoholic Beverage Control Board to promote awareness of and adherence to the alcohol laws.

Furthermore, Washington and Lee University complies with the Commonwealth of Virginia and federal laws on the possession, use, sale, or transfer of illegal drugs/controlled substances and tobacco products. It is the responsibility of all members of the University community to abide by those laws.

Through the appropriate University administrative offices, committees and organizations, Washington and Lee University conducts on-going educational programs to acquaint students with the Commonwealth of Virginia and federal laws on alcohol and other drugs, the health dangers of the abuse of alcohol and other drugs, and the medical and counseling resources available for students. A student who violates Washington and Lee University's alcohol and/or drug policies will be referred to Student Affairs to be handled administratively or by the Student Judicial Council. Resolution of the alleged violation will be handled in accordance with the University Policies on Alcohol and Other Drugs.

Hazing

Washington and Lee University, the Code of Virginia § 18.2-56, and the federal Stop Campus Hazing Act (H.R.5646) prohibits hazing and encourages reporting of alleged violations of this policy. This policy applies to all University students, and student organizations. For the purpose of this policy and institutional conduct processes, hazing is defined by the following state and federal definitions:

The Code of Virginia § 18.2-56 defines "hazing" to mean "to recklessly or intentionally endanger the health or safety of a student or students or to inflict bodily injury on a student or students in connection with or for the purpose of initiation, admission into or affiliation with or as a condition for continued membership in a club, organization, association, fraternity, sorority, or student body regardless of whether the student or students so endangered or injured participated voluntarily in the relevant activity."

The federal Stop Campus Hazing Act defines "hazing" to mean "any intentional, knowing, or reckless act committed by a person (whether individually or in concert with other persons) against another person or persons regardless of the willingness of such other person or persons to participate, that-

"(I) is committed in the course of an initiation into, an affiliation with, or the maintenance of membership in, a student organization; and

"(II) causes or creates a risk, above the reasonable risk encountered in the course of participation in the institution of higher education or the organization (such as the physical preparation necessary for participation in an athletic team), of physical or psychological injury including--

"(aa) whipping, beating, striking, electronic shocking, placing of a harmful substance on someone's body, or similar activity;
"(bb) causing, coercing, or otherwise inducing sleep deprivation, exposure to the elements, confinement in a small space, extreme calisthenics, or other similar activity;
"(cc) causing, coercing, or otherwise inducing another person to consume food, liquid, alcohol, drugs, or other substances;
"(dd) causing, coercing, or otherwise inducing another person to perform sexual acts;
"(ee) any activity that places another person in reasonable fear of bodily harm through the use of threatening words or conduct;
"(ff) any activity against another person that includes a criminal violation of local, State, Tribal, or Federal law; and
"(gg) any activity that induces, causes, or requires another person to perform a duty or task that involves a criminal violation of local, State, Tribal, or Federal law."

Allegations of hazing or retaliation for reporting hazing or cooperating in a hazing-related investigation made against individuals or student organizations who are not members of the Interfraternity Council (IFC), such as Panhellenic Council (PC) and all NPHC organizations, will be referred to the Student Judicial Council. Allegations of hazing or retaliation for reporting hazing or cooperating in a hazing-related investigation against IFC fraternities, whether national or local, will be handled by the IFC.

Reporting Potential Violations of This Policy

There are multiple avenues for students, parents, faculty, staff, and community members to report hazing. If you see or hear something that concerns you, please report it to support the health and safety of our students. The University is best positioned to respond to hazing concerns when we receive accurate, timely, and factual information. Please do not assume others have reported the concern - we would rather receive multiple reports than none at all.

While all matters of suspected hazing or retaliation for reporting hazing or cooperating in a hazing-related investigation should be reported to Student Affairs, other ways to report a hazing or retaliation concern include:

• If there is immediate concern for safety, please call 911 before taking any next steps.
• Submit a report through Silent Witness or the Live Save App [ Google Play | App Store ]
• Contact Public Safety directly 540-458-8999
• Talk with a member of the community who can assist you with reporting. Some of these people might include: a Student Affairs dean, adviser of your organization, coach, trainer, member of student affairs staff, RA or CA.

Retaliation is prohibited against any individual who, in good faith, reports allegations of hazing, or cooperates in an investigation or adjudication under this policy. Retaliation includes, but is not limited to, physical, verbal, or written harassment, threats, or intimidation of any person(s) who in good faith reports an alleged violation of this policy, or cooperates in an investigation or adjudication under this policy.

Additional information about hazing prevention, education, and reporting is available on our Hazing Prevention website.

Computing Resources, Network and Email Use Policy

Please see go.wlu.edu/OGC/AcceptableUse for the most current version of this policy.

Copyright and Peer-to-Peer File Sharing

For more information, please see W&L's Peer-to-Peer File Sharing Policy (https://go.wlu.edu/OGC/P2P-Policy), W&L's Plan to Deter Illegal Peer-to-Peer File Sharing (https://go.wlu.edu/OGC/P2P-Deterrence), and/or the website of the U.S. Copyright Office (www.copyright.gov), especially their FAQs (www.copyright.gov/help/faq).

Audio/Video Recording of Classes

Students may not make audio or video recordings of classes without the advance written permission of the instructor. The full policy is located at go.wlu.edu/OGC/RecordingOfClasses.

Use of W&L Names, Logos and Other Marks

For more information, consult the University Policy on Intellectual Property at go.wlu.edu/OGC/IP- Policy.

Tobacco/Vaping Policy

Students and employees will be notified of this policy on an annual basis in the Important Annual Notices which includes the Drug-Free Schools and Communities Act Annual Notice.

For more information, consult the University Policy on Drug-Free Schools and Communities Act at https://go.wlu.edu/policies.

Weapons and Prohibited Items Policy

Any person violating this policy will be subject to disciplinary action up to and including suspension or dismissal from the University.

For more information, consult the University's Policy on Weapons and Prohibited Items at https://go.wlu.edu/policies.

Missing Student Notification Policy

This policy established by Washington and Lee University in compliance with the Higher Education Opportunity Act of 2008. This policy applies to all students at the University.

For more information, consult the University's Policy on Missing Student Notification at https://go.wlu.edu/policies.

Required Health Insurance

All students are required to provide evidence of health and hospitalization insurance coverage each year, to supplement the health care provided by the University. This coverage may be in the form of an individual policy already in effect, inclusion in a family policy, or enrollment in the optional student health insurance plan offered to all Washington and Lee students. An online waiver must be completed annually for those who choose not to participate in the University-sponsored student health insurance plan. A Health Insurance Information Form must be completed by each entering student and returned to the University, along with a copy of all health insurance cards. Enrollment information for the student health insurance plan will be sent to all students during the summer. International students are required to purchase coverage through the University-sponsored student health insurance plan. The Administrative Assistant in the Student Health Center will assist students in filing claims for coverage under this plan. Students are responsible for updating their Student Health Center record with any changes in insurance coverage.

VI. Contacts for Student Grievances and Concerns

Students who wish to bring a grievance or concern pertaining to violations of the law, University policies or procedures, are encouraged to address their concern to the appropriate department head or official who oversees that area of University operations. Undergraduate students with disabilities who need accommodations to address a grievance or concern should contact the Title IX Coordinator and Director of Disability Resources. Law students with disabilities who need assistance in addressing a grievance or concern should contact the Associate Dean of Law Student Affairs, Community, and Belonging.

If a student has any doubt as to whom to direct a concern, the following officials may be contacted:

Student Life Concerns - Undergraduate

• Dean of Students or designee
• Dean of Student Engagement and Leadership or designee

Student Life Concerns - Law Students

• Associate Dean of Law Student Affairs, Community, and Belonging or designee

Financial Aid Concerns

• Director of Financial Aid

Financial Charges/Payments Concerns

• Associate Treasurer and Controller or designee

Harassment/Discrimination Concerns

• Lauren Kozak, Title IX Coordinator and Director of Disability Resources or designee

Disability Accommodations Concerns

• Lauren Kozak, Title IX Coordinator and Director of Disability Resources (undergraduate students) or designee
• Maria Saez Tatman, Tatman, Associate Dean of Law Student Affairs, Community, and Belonging or designee (law students)

Student Employee Concerns

• Student Employment Coordinator or designee

Grading, Academic Course Policy, and Fair Treatment by Faculty

Concerns about grading, academic course policy, and fair treatment by faculty should be addressed to the department head of the department in question, and/or to the academic dean who supervises that division:

• College: Dean of the College or designee
• Williams School: Dean of the Williams School or designee
• Law School: Dean of the Law School or designee

Distance Learning

Concerns relating to distance education covered by the State Authorization Reciprocity Agreement (SARA) should be addressed to the Provost . If all available internal grievance procedures have been exhausted, complaints regarding distance education covered by SARA may be filed with the State Council of Higher Education of Virginia (SCHEV). Contact information for the Virginia SARA can be located at https://www.schev.edu/institutions/virginia-sara.

Any concerns or inquiries regarding general academic policies should be addressed to the appropriate academic dean and/or to the University Registrar, or designee.

VII. Student Judicial Policies and Procedures

Statement of Goals for the Student Conduct System

Washington and Lee is, above all else, an educational institution. The purpose of all our institutional activities, including conduct hearings, is to protect and promote our educational objectives. The training of conduct board members, the hearing procedures that are tailored to address specific types of misconduct and the overall structure of each conduct body are designed to create a system that upholds the University's standards--honor, integrity and civility--while providing fair process and judgment for students and student organizations.

1. The authority of the University to sanction students is independent of any criminal or other external legal action. University discipline is neither demanded by external legal efforts, nor is it precluded by the absence or failure of the state to act.
2. At the final faculty meeting before the respective graduation, there are two conditions required for faculty recommendation for a degree: (1) that the candidate has met the academic requirements for a degree, attested to by the University Registrar for undergraduates or by the Associate Dean for Academic Affairs for law students; and (2) that there are no Washington and Lee conduct proceedings or criminal charges pending against a candidate, attested to by the Vice President for Student Affairs or designee for undergraduates and the appropriate dean for law students. If student misconduct occurs between the faculty meeting and graduation, the matter will be handled through the Office of the Provost.
3. The Student Judicial Council (SJC), a wholly student group, has primary, first-instance responsibility for deciding most misconduct matters and imposing sanctions with the exception ofmatters: (a) involving the Honor System (adjudicated by the Student Executive Committee), and (b) required by law to be handled differently such as student acts of prohibited discrimination, harassment, retaliation, and sexual misconduct, which will be handled by the Title IX Coordinator or heard by the Harassment and Sexual Misconduct Board (HSMB). The Interfraternity Council (IFC) is responsible for deciding matters of hazing, retaliation associated with hazing, and other University policy violations by fraternities within their purview. The President or designee has independent conduct authority consistent with University policies. A student or student organization may appeal a finding and the sanction imposed by the Student Judicial Council or the Interfraternity Council to the University Board of Appeals consistent with University policy.
4. Violations of the Honor System are adjudicated by the Executive Committee of the Student Body. A student found in violation of the Honor System is subject to a single sanction--dismissal from the University. A student may appeal the finding by the Executive Committee to an open Student Body Hearing.

Student Conduct System

Washington and Lee University has developed four conduct bodies designed to address specific areas of student misconduct:

• The Executive Committee of the Student Body (EC) manages the Honor System and hears matters of breaches of trust such as lying, cheating, and stealing.
• The Student Judicial Council (SJC) hears allegations related to alcohol, drugs, hazing by individuals or by organizations not under the purview of the IFC, and a history or pattern of student or group misconduct.
• In order to comply with Federal law, the Title IX Coordinator handles or the Harassment and Sexual Misconduct Board (HSMB) hears allegations of prohibited discrimination, harassment, and sexual misconduct.
• The Interfraternity Council (IFC) hears allegations of hazing, retaliation associated with hazing, and other violations of University policy by fraternities within its purview.

The student conduct bodies do not oversee formal legal proceedings, rather they are a form of student self-governance. As an example, they are not bound by rules of evidence, due process, or civil or criminal procedures. Students on these conduct bodies are not expected to imitate or attempt to act like lawyers (which they are not), but instead are expected to use their best efforts to act as reasonable students would under similar circumstances when considering the information before them, interpreting conduct policies or procedures, and making decisions.

Student Judicial Council (SJC)

The SJC acts upon complaints of alleged student misconduct, except for dishonorable acts that involve the general categories of lying, cheating, stealing, or other breaches of trust (which are handled by the EC); or acts that involve discrimination, harassment, retaliation, or sexual misconduct (which - in order to comply with Federal Law - are handled by the Title IX Coordinator or the Harassment and Sexual Misconduct Board); or hazing, retaliation associated with hazing, or other violations of University policy by a fraternity within the purview of IFC. The University's authority extends to all conduct committed while a member of the Washington and Lee community, including but not limited to study abroad programs, pre-orientation, pre-season athletic practices, campus summer programs and camps, and summer research programs. Students who return to Lexington, Buena Vista, or Rockbridge County for the purpose of enrolling in classes, even if they do not reside in University housing, are under the authority of the SJC as well as the other University conduct systems. The SJC is designed to affirm the student's obligation to individual responsibility and to see that obligation fulfilled.

The SJC believes that honorable behavior is a University Community Standard ("Standard") that must be upheld. Students are bound to this Standard just as they are bound to the Honor System. Any person who believes a student has deviated from this Standard may bring a complaint to the SJC. Violations of the Standard are not limited to findings or convictions of criminal conduct, except those expressly tied to criminal convictions. Violations of the Standard include, but are not limited to, the following:

• Any conduct disruptive to the life of the University, other universities and colleges or the surrounding community.
• Violations of residence hall regulations or other University policies or regulations.
• Vandalism or destruction of property.
• Actions which endanger person or property.
• Violations of the University Policy on Alcohol and Other Drugs for Individuals.
• Hazing by individuals or by organizations not under the jurisdiction of the IFC.
• Conduct unbecoming of a Washington and Lee student.
• A history or pattern of student misconduct.
• Failure to comply with previous conduct sessions.

Note: Voluntary intoxication shall not excuse any misconduct. Intoxication means impairment by alcohol or other substances. Addiction shall not excuse possessing, possessing with intent to distribute, or distributing any drug.

Student Judicial Council Procedures

Composition

The SJC shall be comprised of ten elected justices--one from each undergraduate class (four), one from each law class (three), one elected at-large from the School of Law, and the SJC Chair and SJC Secretary, both elected by the student body. Alternate justices will be appointed by the SJC Chair at the beginning of the academic year in consultation with the Administrative Advisor,[1] by first trying to draw from students who have served on judicial committees, and if no students are available from that pool, from students in the community who the chair believes can serve as an objective and fair justice. If the SJC cannot meet quorum for a matter, which is seven members, the SJC Chair shall appoint student Alternates. Alternates may also be appointed by the chair in matters where the chair determines that a panel greater than seven (7) justices is desired.

Reports of Violation, Forms of Resolution

A person wishing to report an alleged violation of the Standard against a student may submit relevant information to any SJC Justice or the Administrative Advisor who will then submit the information to the Chair of the SJC and the Advisor. The Chair and Administrative Advisor will determine initially whether the alleged misconduct falls within the purview of the SJC. If so, they (or designee) will request an additional investigation, if deemed necessary by the Chair, to determine whether sufficient information exists that the respondent may have violated the Standard. If there is insufficient information to support the allegations, the matter will be closed with no further action. If there is sufficient information to believe the respondent violated the Standard, the respondent will be notified of a pending charge and investigation and how the complaint will be resolved -- whether administratively or through a SJC hearing. A respondent who proceeds to a SJC hearing will be notified of the right to have the assistance of a Hearing Advisor.

Administrative Resolution

For those matters where the respondent admits to the misconduct and/or there is a record or information provided to the Administrative Advisor that confirms the misconduct, the respondent may accept responsibility and accept a sanction that falls within the parameters set forth in these procedures. Administrative resolution is typically utilized for first time violations that are less egregious in nature. If a student rejects proceeding with an administrative resolution, the matter will be referred to the SJC for a hearing.

Hearings

In matters that proceed to a SJC hearing, the SJC Chair and Administrative Advisor will gather relevant information and documentation for distribution to the SJC members hearing the matter The respondent will receive copies of documents that are provided to the SJC. The SJC Secretary shall notify the respondent of the charge(s) and hearing date in writing, which will be held no earlier than 72 hours from the notice, and refer respondent to the SJC policy and procedures that are set forth in the Student Handbook. The SJC Secretary shall also notify the respondent and complainant, if applicable, of the confidential nature of the proceeding and the obligation to observe confidentiality as set forth further below. If the respondent, after being sent notification of the hearing, fails to attend, the hearing may be conducted in the student's absence.

The SJC will conduct hearings according to the following guidelines:

1. The SJC Chair shall, as presiding officer, regulate and determine the order of the proceedings, t whether/which witnesses, documents, information, and information will be considered in the proceeding, and the nature of questioning. The Chair shall exercise reasonable discretion in dealing with all matters not formally covered in these procedures and all procedural questions are subject to the final decision of the Chair.
2. The respondent and complainant, if applicable, may choose to be advised by a Hearing Advisor. The responsibilities of the Hearing Advisors are to advise the respondent and complainant on SJC procedures, to assist the respondent and complainant in developing opening and closing remarks, and to advise the respondent and complainant on the specifics of a written appeal, if necessary. Advisors are also available to provide information about resources that the parties may wish to contact to obtain support until resolution.
3. When the respondent is one of two or more allegedly involved in a joint misconduct, the hearing may be held jointly or separately, as determined by the SJC. In the matter of a joint hearing, the decision will be presented separately.
4. The SJC and parties have the right to request witnesses speak at the hearing. Witnesses may not be present in the hearing other than when it is their time to speak and shall not discuss the matter with other witnesses. It is the SJC's expectation that any students with relevant information cooperate with the SJC, including appearing to provide information, if requested.
5. Requests by parties to interview witnesses before a hearing should be directed to the Administrative Advisor who will arrange for the appropriate persons to meet.
6. The parties shall provide the Administrative Advisor a list of witnesses whom they intend to provide information prior to the hearing. The respondent and complainant, if there is one, may be present at the hearing while witnesses speak and to question them. The Advisors have the same options as the respondent and complainant, if applicable, to be present at the hearing and to question witnesses. The respondent, Hearing Advisors and complainant may remain present throughout the hearing except during SJC deliberations.
7. The SJC hearing will begin with the Chair reading the charges to the respondent after which the respondent may make opening remarks, as may the complainant, if applicable. The SJC Justices may then question the respondent and complainant.
8. Witnesses will be called to speak and answer questions in the order determined by the SJC Chair and may be questioned by the parties, the Hearing Advisors, and members of the SJC.
9. Pertinent records, documents, and written statements may be accepted as information for consideration by the panel. Formal rules of evidence do not apply as this is not a legal proceeding, but a student run event.
10. If during the hearing, a majority of the SJC determines that they need more information or want to call a witness(es) as a result of the information received, they may suspend the hearing for no more than 72 hours in an attempt to gather that information or call said witness(es). The SJC shall then re-convene the hearing within 72 hours from the recess. Any such information or witnesses will be disclosed to the respondent prior to the convened hearing.
11. After the respondent and complainant, if applicable, has had an opportunity to present his/her information, including closing remarks, and after all witnesses have been heard, the SJC shall adjourn into executive session and begin deliberations. Deliberations are closed to the respondent, the Hearing Advisors, and the complainant.
12. After deliberations, the panel will determine by two-thirds vote of the SJC justices present whether it is more likely than not (greater weight of the information) that the respondent has violated the Standard. If a student is found responsible, the SJC shall impose appropriate sanctions by a vote of at least two-thirds of the SJC justices present. The SJC Chair shall inform the respondent, the complainant, and the Hearing Advisors of the SJC decision.
13. The SJC Secretary shall prepare a written hearing report that states the results of the hearing, the finding and sanction and the basis for both, if applicable.

Retaliation

Any student, who retaliates against, harasses or attempts to influence a person with respect to that person's participation in an investigation or hearing will be subject to conduct charges by the SJC. Retaliation includes intentional acts (by respondent, complainant, allied third party) that harm an individual as reprisal for bringing forth a complaint or being involved in the SJC process.

Confidentiality

SJC hearings are confidential. The facts about individual matters and their dispositions are to remain confidential to the extent possible, except for notification of the results to the community. In order to protect privacy and the effectiveness of the process, no one involved in a complaint process should discuss any information regarding the matter except with those with a need to know, with the respondent, with the complainant, with their families, or with those to whom they need to disclose information necessary to obtain support until resolution, including a Class Dean.

Sanctions

The sanctions the SJC may impose on individuals or organizations include, but are not limited to, the following:

• A formal, written warning - additional misconduct may result in more severe penalties.
• A monetary fine.
• The payment of restitution for property damage.
• Specific task(s) related to the nature of the misconduct.
• Community service on or off campus.
• Educational programming.
• Removal from University housing.
• Limitations or cessation of the recruitment and/or initiation of new members to an organization.
• Conduct Probation - length may vary and typically includes a formal warning that additional misconduct may result in more severe sanctions.
• Suspension - length may vary and is determined by the appropriate body of student conduct. Suspension results in separation from the university and if an individual or organization desires to return, must apply for reinstatement consistent with university procedures.
• Social probation - prohibits all social events sponsored by or for the organization, regardless of location.
• Critical probation - prohibits all activities in a chapter house by those who are not residents. Excludes mealtimes and weekly meetings (this sanction applies specifically to Greek life).
• Dismissal from the university and ineligibility to apply for reinstatement.

The SJC may not impose a sanction that requires action by a third-party or entity. In addition to the sanction, education and counseling may be recommended.

Violation	Suggested Sanction for Finding of Responsibility
Driving under the Influence of Alcohol or Illegal Drugs (this does NOT include driving after illegally consuming alcohol by a person under age 21)	Suspension or Dismissal
Physical Assault	Suspension
Activity that Endangers a Person	Suspension
Sale of Illegal Drugs/Controlled Substances	Suspension
Felonious Possession/Use of Illegal Drugs/Controlled Substances (Cocaine, Ecstasy, LSD, GHB)	Suspension
Non-Felonious Possession/Use of Illegal Drugs/Controlled Substances (Marijuana)	Conduct Probation; Possible suspension if multiple offenses
Tampering with or activating a fire alarm	Immediate $250 Fine, Suspension, and Conduct Probation
Vandalism	Restitution for Damage and Conduct Probation
Violation of SJC Sanctions	Suspension

Note: Failure to complete or fulfill any SJC sanction in the allotted time frame or otherwise may result in the finding and sanction becoming part of the respondent's disciplinary record.

University Policy on Alcohol and Other Drugs for Individuals

The Student Judicial Council (SJC) enforces an incident system with specific consequences for violations of University alcohol and drug policies by individuals. Students who intentionally aid any violation of the University's policies on alcohol and drugs may be held responsible by the SJC as an aid to the violation occurring.

The SJC is advised by a professional staff member from the Division of Student Affairs appointed by the Dean of Students (or designee).

First incidents that result in a conviction of an alcohol, or drug-related violation of the law in the City of Lexington, City of Buena Vista, or Rockbridge County, shall be handled administratively. Arrests or convictions related to Driving Under the Influence of Alcohol/Drugs (including arrests or convictions for Driving After Illegally Consuming Alcohol under the age of 21) are an exception as outlined below. Conviction of possession/use of illegal drugs within any campus residence may result in removal from the residence without refund in addition to other sanctions.

Driving Under the Influence of Alcohol or Other Drugs

Independent of the incident system, the SJC may suspend or dismiss a student found to have driven a motor vehicle under the influence of alcohol or illegal drugs (including driving after illegally consuming alcohol by a person under age 21) in the City of Lexington, City of Buena Vista or Rockbridge County. Students who are convicted by a court of competent jurisdiction of driving under the influence of alcohol and/or driving after illegally consuming alcohol (for individuals under the age of 21) will appear before the Student Judicial Council. There is a presumption of suspension as the sanction for one or more academic terms for a student of legal drinking age (21 in Virginia) convicted by a court of competent jurisdiction of a "DUI" with a blood alcohol content (B.A.C.) of .15 or greater. There is a presumption of suspension as the sanction by the Student Judicial Council for students under age 21 who are convicted by a court of competent jurisdiction of a "DUI" with a B.A.C. of .08 or greater. For purposes of clarification, the presumption of suspension does not apply to students under age 21 who are convicted by a court of competent jurisdiction of driving after illegally consuming alcohol pursuant to Virginia Code Section 18.2-266.1, but this shall not prohibit the SJC from imposing a sanction of suspension or dismissal if it deems such sanction appropriate under the circumstances. There is a presumption of suspension as the sanction by the Student Judicial Council for students who are found guilty of a violation of Virginia Code Section 18.2-268.3 ("Refusal") when arrested for a DUI offense. A student who is suspended will be eligible to apply for reinstatement for the academic term following the final term of the suspension. In the case of any DUI, the Student Judicial Council has the discretion to impose the sanction of dismissal, which would make the student ineligible to apply for reinstatement. Factors warranting dismissal could include, but are not limited to, putting other students or individuals at risk of bodily harm, such as driving under the influence with passengers or involvement in an accident.

A court's imposition of First-Offender's Status, or deferred adjudication, including any continuance of the case under advisement for an alcohol or drug-related offense where the student admits to the misconduct, enters a plea of nolo contendere or "did not contest," and where an affirmative sanction is imposed by the court (i.e., a fine and community service), will result in a violation under these guidelines and shall be handled administratively (other than DUI, which are handled by SJC as described above).

The following violations of the University alcohol and other drug policies and standards may or may not be determined by the University's administration or the Student Judicial Council to constitute an "incident":

• A violation of University residential alcohol or drug policies (handled administratively).
• Misconduct that violates other University alcohol or drug policies.
• Drunkenness, when it results in behavior that draws attention to oneself or endangers self or others.
• Alcohol or drug violations within first-year residence halls, including possession of alcohol or other drugs (handled administratively and not heard by the Student Judicial Council).

Possible Sanctions for Violation of University Policy on Alcohol and Other Drugs for Individuals (other than DUI)

• First Incident (Student Affairs administrative hearing): Written warning, educational assessment, and/or conduct probation.
• Second Incident (within a year of the first incident): Student Affairs administrative hearing or possible referral to the SJC.  Sanctions may include educational assessment, conduct probation, community service, and/or letter home to parents or legal guardian(s).
• Third Incident (within a year of the first incident): Referral to the SJC. Sanction up to and including suspension from the University for a full term. Educational assessment for those students not suspended, community service, and/or letter home to parents or legal guardian(s).

Students who are suspended for any alcohol/drug-related reason, whether administratively or by the Student Judicial Council, are required to participate in alcohol/other drug education prior to their application for readmission and consideration for reinstatement to the University.

Lying about one's involvement in any alleged violation of student conduct policies may result in referral to the Executive Committee of the Student Body.

Appeal

Student Judicial Council decisions that would create a disciplinary record may be appealed to the University Board of Appeals consistent with University policy. See section on Student Conduct Records.

Criminal Charges

If criminal charges have been filed against a student, the Chair of the SJC will consult with the staff Advisor to the SJC (or designee) to determine if SJC action should be postponed until resolution of the criminal case.

Harassment and Sexual Misconduct Board (HSMB)

Washington and Lee University does not tolerate prohibited discrimination, harassment, sexual misconduct, or retaliation of any kind. The University, by providing resources for prevention, intervention, education and a fair conduct process, seeks to eliminate all forms of prohibited discrimination, harassment, sexual misconduct, or retaliation.

In order to comply with Federal law, the Title IX Coordinator and the Harassment and Sexual Misconduct Board (HSMB) have authority over the following matters:

• Allegations of student conduct in violation of the University's Policy on Prohibited Discrimination, Harassment, and Retaliation Other Than Sex ("Policy") at go.wlu.edu/OGC/DiscriminationPolicy.
• Allegations of student conduct and Title IX complaints in violation of the Interim Sexual Discrimination and Misconduct Policy at go.wlu.edu/OGC/SexualMisconductPolicy.

University Board of Appeals (UBA)

Option for Appeals

Requests for appeals to decisions by the Student Judicial Council or the Interfraternity Council Conduct Board may be made by the complainant, the respondent, or designated University Official to the University Board of Appeals (UBA) if the action taken by the body would create a disciplinary record or if, in the case of the University official, the action taken by the judicial body could have created a disciplinary record. "University official" is the Chief Public Safety Officer or other Student Affairs Administrator designated by the Dean of Students. Requests for appeals must be made in writing to the Chair of the UBA within 72 hours of receipt of the written decision by the applicable judicial body, setting forth all relevant facts supporting the grounds for appeals. Appeals, if granted, do not constitute a re-hearing of the matter and the UBA will defer to decisions of the underlying conduct body unless one or more of the reasons for granting the appeal are satisfied.

Composition

The Chair of the UBA is the Vice President for Student Affairs (VPSA) or designee. In the event that the Chair determines that they may have a conflict of interest, the Chair shall appoint an alternate Student Affairs staff member to assume their role.

A pool of four Faculty members (two Undergraduate Faculty and two Law Faculty) is elected by the respective Faculty for staggered two-year terms. A pool of student representatives of the UBA (six total: three undergraduate and three law) is appointed by the Executive Committee of the Student Body for a one-year term. The Executive Committee of the Student Body appoints one junior and two seniors for the undergraduate representatives, and one second-year and two third-year students for the Law School representatives.

The Chair of the UBA will select one Faculty member and one student from this pool to constitute a panel, who, with the Chair, will review a specific matter.

When possible, appeals arising from law students or organizations should typically be heard by a panel consisting of a Law Faculty member and a law student; appeals arising from undergraduate students or organizations should typically be heard by a panel consisting of an undergraduate Faculty member and an undergraduate student.

Procedure

The UBA procedures are outlined online.

Hearing Advisor Program

Student Advisors in the Hearing Advisor Program play an integral role in the proceedings of the Executive Committee, Harassment and Sexual Misconduct Board, and Student Judicial Council. Hearing Advisors do not participate in Interfraternity Council conduct matters. More information about the Hearing Advisor Program is available online.

Recusal and Conflict of Interest Guidelines Pertaining to University Conduct

1. Any person on a hearing board, investigating a complaint, or integrally involved in a complaint against a member of the W&L community or a student organization who was also involved in the alleged conduct or who is a member of an organization that is the subject of an investigation or action against it, is disqualified from participating as a conduct member. Disqualification in the matter of any conduct body member means that a person shall not participate in any way in the matter, including not being present at the conduct board meetings where the matter is being addressed.
2. Individuals should recuse themselves from any matter in which they believe they cannot be completely impartial in their consideration of an accusation against any member of the W&L community or student organization.
3. Alleged conflicts of interest, if challenged, shall be decided by the Chair/President of the relevant conduct body, or by the staff Advisor if applicable, or designee.

Violation of Conduct Sanctions

An alleged violation of the terms of a conduct sanction (conduct probation, fines, community service hours, etc.) will be referred to the conduct body that imposed the sanction. The conduct body will hear the matter and determine if the sanction was violated and, if so, what sanction should be imposed.

Student Conduct Records

Washington and Lee University defines "disciplinary records" for undergraduate students as all records related to a student conduct matter resulting in a sanction of dismissal, suspension, or more than one calendar year (52 weeks) of conduct probation. Disciplinary records will be retained permanently as part of a student's education record.

Records related to an undergraduate student conduct matter resulting in any lesser sanction, up to and including conduct probation for 52 weeks, are not considered "disciplinary records" for purposes of record retention and disclosure, but are considered "educational-conduct records." Following the expiration of one calendar year from final resolution of such a conduct matter without further conduct referrals, the "educational-conduct records" will be removed from a student's individual education record but may be maintained separately thereafter by the University for up to seven (7) years from the date of final resolution, in accordance with federally required recordkeeping to support statistical reporting of certain criminal offenses. Following removal from the student's individual education record, such "educational-conduct records" could be subject to external disclosure under certain circumstances, including but not limited to court order or Department of Education investigation or audit.

Records of all law student conduct matters, regardless of the sanction imposed, will be considered disciplinary records and retained permanently as part of a student's individual education record.

VIII. Housing & Residence Life

The Office of Housing & Residence Life not only provides a "home away from home," but offers a challenging and engaging environment that promotes self-discovery, citizenship, future planning, and academic success. The residential experience is based on the tradition of honor whereby trust, respect, and civility are important cornerstones. It is in this environment of close association that each individual must learn to balance autonomy and individual decision-making within the context of a community and the rights of others. In keeping with the traditions of student life at the University, living in the residence halls and houses is based on the principle of student self-governance. Except for regulations related to health, safety, alcohol and drugs, and other University policies, the day-to-day aspects of the residential experience are established by students and staff within the community. The system under which the students establish practices that govern their residential experience stresses the importance of student initiative and a sense of shared responsibility and respect. Students learn that they are accountable not only to themselves but also to their fellow students and to the University community as a whole. The concepts of self-governance and individual responsibility, however, do not insulate student conduct from the legal sanctions of the larger community beyond the campus.

Violations of housing & residence life policies shall initially be handled by the Resident Advisors in the first-year residence halls and Community Assistants in upper-division housing, with the appropriate student conduct referral. Our well-trained and diverse team members serve as role models and act as a resource within the residence halls and University community, promoting the celebration of differences, supporting students' academic success and overall achievement.

Housing & Residence Life Regulations 2025-2026

The following regulations have been enacted in the best interest of residential students. Housing and Residence Life staff, including Resident Advisors and Community Assistants, as well as Fire Safety and Public Safety officers are primarily responsible for enforcing these regulations.

1. The members of each residential community will reach a consensus on the standards of social responsibility by which they will abide during the academic year. The statement of social responsibility includes standards of responsible conduct which reflect a sense of appropriateness and decorum, and a concern for the rights and sensibilities of others, be they residents, guests or visitors. Statements of social responsibility MUST include a provision for quiet hours daily from 11 p.m. to 8 a.m.
2. The University provides a card-access exterior security system in the first-year residence halls, Woods Creek Apartments, Village apartments and townhouses, and many of the fraternity, sorority, and theme houses, in addition to key entry doors for individual rooms. Students should never prop open exterior doors or manipulate locking/latching mechanisms in any way ($250 fine). Students are expected to lock the doors to their rooms and assume individual responsibility for their personal property and general safety and security.
3. Students are expected to carry their university-issued identification card (i.e., "ID" or "swipe") at all times, which allows access to appropriate residential facilities and dining venues. If requested by a university official including, but not limited to public safety officer, health and safety official, or housing and residence life staff member, students are expected to accurately identify themselves preferably by form of ID. Refusing to provide identification or providing false identification (e.g., fake ID, verbally providing a false name, etc.) to officials may result in a referral to the appropriate body of student conduct.
4. University faculty and staff, including but not limited to housing & residence life, public safety, university facilities staff, etc. may ask a student to comply with a reasonable request if the request does not violate policy, regulation, or law and does not put students or staff in harm's way. Examples of a reasonable request include but are not limited to asking a resident to turn down volume as to not disturb others, move a vehicle from a fire lane, present a student ID, pick up/discard litter, etc. A student may be referred to the appropriate body of conduct for failure to comply with a reasonable request.
5. Students found responsible for violating a policy or community standard may be required to complete specific and timebound sanctions as deemed appropriate by the issuing body. Students who do not complete sanctions as prescribed by communicated deadlines may be referred to the appropriate body of conduct for failure to comply, and may receive more severe sanctions.
6. Students must respect the rights of their roommates, housemates and neighbors.
7. The following regulations pertaining to University property and to the health and safety of residents are outside the scope of statements of social responsibility and remain effective throughout the academic year for all residence halls, including Woods Creek, the Village, fraternity, sorority, and theme houses:
   1. All Washington and Lee housing facilities are smoke-free. This includes, but is not limited to: cigarettes, cigars, e-cigarettes such as Juul, vapors, oils, hookahs or any other smoking devices. Smoking is not permitted in any areas of the residence halls or houses, including student rooms, hallways, balconies, porches, stairwells and breezeways. Smoking is not permitted within 25 feet of any building containing residential units.
   2. Housing Assignments
      1. Students are required to reside in the apartment/townhouse/room to which they have been assigned. No Student may change rooms or move to other University housing without prior approval from Housing & Residence Life. Any Student violating this policy will be referred to the Dean overseeing Student Conduct and may be assessed a $100 fee. Absent extenuating circumstances, Students may not change rooms during the first three weeks of the fall or winter terms. Room changes are allowed only at the discretion of the Director or Associate Director of Housing and Residence Life.
      2. Unassigned/vacant rooms in housing facilities are to remain locked at all times. No Student may use unassigned rooms for storage or for any other use.
   3. Guests
      Guests are permitted to stay in University housing no longer than three consecutive nights without permission of a Housing & Residence Life staff member. These visits should not exceed six days within a four-week period and must be pre-approved by all residents of the room. Guests, non-students, or students visiting a facility to which they are not formally assigned or from off-campus, must abide by all University policies and regulations. Guests must remain with their host residential student in university housing at all times. Hosts may not give ID/swipe or key access to a guest in their absence. Host students may be responsible for policy violations and/or all damages to the premises caused by their invited guests. It is the responsibility of the host student to inform his or her guest(s) of all applicable University policies.
   4. Health, fire and life safety systems
      1. These systems are designed to protect people and property. These items are of critical importance and are maintained and monitored by the University. Tampering with or disabling such equipment puts lives at risk.
      2. Any student who deliberately activates the fire alarm system, for reasons other than that of fire prevention, will receive an automatic fine of $500 and will be referred to the Student Judicial Council (SJC). Defacing, destroying or inappropriate use of life safety equipment is considered a violation of University policy and depending upon the violation, could be considered a felony offense in the Commonwealth of Virginia. Examples include but are not limited to, tampering with fire alarm panels or pull alarms, smoke detectors, fire extinguishers, sprinkler heads, exit signs and emergency lights.
      3. Types of violations and associated fines:
         1. Smoke Detectors - disabling or removal, putting the device in a bag, or placing tape or other material over the smoke sensor is prohibited. Fine - $250
         2. Sprinklers - covering the device with anything or hanging items form sprinkler heads and sprinkler piping is prohibited. Fine - $250
         3. Fire Extinguishers - discharging a fire extinguisher as a prank or removing a fire extinguisher from its location. Fine - $250
         4. Failure to vacate a building during a fire alarm.  Fine - $250
         5. Vandalism to fire extinguisher cabinet. Fine - $100
         6. Exit Signs - vandalism, taking or possessing a University exit sign. Fine - $500
         7. Fire Rated Doors - disabling door from closing or latching properly.  Fine - $250
         8. Smoking in University housing, including apartments, townhouses, residence halls, fraternity, sorority or theme houses. Fine - $250
         9. Smoking on porches or balconies of residence halls, fraternity, sorority, or theme houses. First offense - warning. Subsequent offenses - Fine - $250 and conduct referral as appropriate.
         10. Only fire-rated curtains are permitted on residential windows. No flags or tapestries are permitted. Fine - $100
         11. Candles (used or unused) or other open flames such as torches are prohibited.
             1. First Offense - warning and items confiscated
             2. Subsequent Offenses - fine of $250, items confiscated, and/or conduct referral as appropriate
         12. Use of Extension Cords
             1. First Offense - warning and items confiscated
             2. Subsequent Offenses - fine of $100, items confiscated, and/or conduct referral as appropriate
         13. The use of decorations or other materials that are not fire retardant or has the ability to damage facilities are prohibited. Examples include but are not limited to: sawdust, bales and/or loose hay or straw, bamboo, Styrofoam peanuts, cloth materials, plastic materials, fog/smoke machines, and any pyrotechnics or cold spark machines. Fine - $250.
         14. The use of sand or water is not permitted within 50 feet of a facility. Fine - $250. Questionable items should be brought to the attention of the Director of Environmental Health and Safety.
         15. Roof access is strictly prohibited on all buildings including residence halls, apartments, townhouses, fraternities, sororities, and theme houses. Only authorized W&L employees are approved to access roofs. Fine - $250
         16. Ledges/Windows - Sitting on ledges or dangling out of windows is strictly prohibited.  Fine - $250
         17. Means of egress (e.g., hallways, stairwells, unit entrances/exits, breezeway, balconies, porch stairs, etc.) need to be maintained free of all obstructions including, but not limited to trash, athletic equipment, furniture, or other personal items. First offense - written warning. Subsequent offenses - the items will be removed by facilities. Fine - $100 and referral to student conduct.
         18. Wall coverings of flammable or combustible material cannot exceed 50% of wall space. Fine - $100
         19. Storage of Flammable Liquids (gasoline, lighter fluid), propane cylinders or charcoal inside of an apartment or on a wooden porch or balcony is strictly prohibited. Fine - $250
         20. Flammable or combustible materials used as decorations on fire-rated bedroom doors cannot exceed 25% of door facing. Fine - $100
         21. All incidents of this nature will be thoroughly investigated. The University has a zero-tolerance policy pertaining to tampering with fire and life safety equipment. Repeat offenders will be fined double for a second violation.
   5. Students are prohibited from painting or covering walls with wallpaper and/or contact paper. Any damage to facilities (caused by nailing, decorating, breaking windows, damaging furniture, etc.) is charged to room occupants who damage the property. Charges for damage done to common areas will be apportioned equally among residents of the particular hall, apartment, or house involved in matters in which a responsible party is not known.
   6. University furniture may not be removed from university housing at any time, including placement on patios or balconies
   7. Bunked and lofted beds should never be placed next to windows.
   8. Window screens may not be removed from windows. Throwing any object, solid or liquid, out of a residence hall window or off any balcony or landing is strictly prohibited. Food, plants, or other items are not permitted on outside windowsills, landings, or ledges.
   9. Clothing, hammocks, athletic equipment (e.g., basketball hoop), posters, banners, flags, or any other form of messages, may not be displayed from windows or placed on columns, banisters, breezeways, balconies, porches, or railings on the exterior of a campus facility including, but not limited to campus housing. There are limited exceptions for some theme and Greek houses where only an organizational flag, Virginia state, and/or national flags may be hung from the porch ceiling; this requires prior approval from Housing & Residence Life and a work order to University Facilities who will ultimately determine feasibility, safety, and installation needs (charges for labor will apply). Neither Student Affairs nor University Facilities will provide flags. Approved flags must be always in good condition, and it is the responsibility of the organization to request removal or replacement of flags when they become tattered, unsightly, or present a safety issue. Failure to maintain the flags may result in removal of the flag at the expense of the organization.
   10. The maximum occupancy on all balconies is 8 people at one time.
   11. Because balconies, porches, and breezeways are within public view, they must be kept neat, uncluttered, and safe in accordance with fire safety policies. Furniture designed for indoor use and garbage may not be left on porches, balconies, or breezeways. Students may purchase and use their own outdoor rated furniture, but must remove any furniture at the end of the academic year.
   12. All cooking grills including propane, charcoal, flat-top, and smokers are strictly prohibited on the interior and exterior of university housing. Permanent charcoal grills are available for use in designated areas around campus.
   13. Students are prohibited from climbing onto outside ledges, accessing roofs, and leaning out balconies and windows. Students are prohibited from jumping from or throwing items off balconies, porches, breezeways, and roofs.
   14. Objects are not to be hung from any pipes, pipe chases, and sprinkler heads.
   15. It is essential for students to review and know how to properly use all appliances in university housing including but not limited to stove, refrigerator, microwave, and laundry equipment. Students should not operate any major appliances while under the influence of drugs and/or alcohol. Students should contact a Housing & Residence Life or Environmental Health & Safety staff member if they have questions about equipment use.
   16. When preparing meals in kitchen areas, students should follow cooking instructions, never leave food cooking unattended, and never cook while under the influence of drugs or alcohol.
   17. Students must be present when holiday lights are on. Only non-flammable or fire-retardant decorations may be used. Curtains, clothing, paper, and other flammables must be kept away from all wires. Banners and sheets must not be placed over any lights or hung from ceilings. Decorations may not be hung from ceilings.
   18. Live Christmas trees must be installed and cared for in accordance with University guidelines. Contact Housing & Residence Life staff for a copy of the Guidelines.
   19. No luggage, storage containers, or similar personal items (including athletic gear) are allowed in hallways, attics, balconies, patios, breezeways or commons areas. Limited storage for these items may be available in the indoor bicycle storage room in Gaines, the basement of Woods Creek and certain theme houses. 
   20. Storage of trash or recycling on or surrounding porches, balconies, and sidewalks is prohibited. Students are responsible for regularly removing trash and recycling from their housing units to the appropriate receptacles. Students are also responsible for cleaning up after social events or gatherings in or around housing units shortly after the event concludes. Littering on sidewalks, greenspace, or landscaping around university housing is also prohibited. Students found to be littering may be subject to conduct referral and fines, including but not limited to a $50 per bag and/or item removal fee.
   21. In-room refrigerators and microwaves must fit W&L's size and energy-use specifications - see letters P & Q. There is a limit of one microwave per Village apartment/townhouse and Woods Creek apartment kitchen. Electrical appliances such as stereos, televisions, computers, hair dryers, gaming consoles, etc. may be used within the electrical usage guidelines stated in these regulations. All appliances/electronics should have an Energy Star rating, if possible.
   22. Use of electric outlets is subject to reasonable standards of safety. Maximum wattage for double outlets is 1500 watts. Only 1363 UL approved power strips with circuit breakers are approved. Up to 6 items may be plugged into a power strip, but not to exceed 1500 watts. Extension cords or multi-prong wall adapters; plugging a multi-prong adapter into a power strip; daisy chaining extension cords; daisy chaining power strips, etc. are all prohibited.
   23. Prohibited items in ALL University housing include extension cords, electric space heaters, portable dishwashers, ceiling fans, refrigerators larger than 3.1 cubic feet, freezers, portable or window air conditioners, deep fryers, and indoor/outdoor propane/charcoal/smoker grills. The following cooking appliances are allowed ONLY in theme house, Village apartment/townhouse and Woods Creek apartment kitchens (they are prohibited in individual bedrooms or other common spaces): toasters, air fryers, coffee machines with automatic shut-off, panini/sandwich press, and small toaster ovens. ONLY the following appliances are allowed within bedrooms (singles, doubles, and triples) of all housing facilities: small coffee machine with automatic shut-off, one microwave per room, no more than two refrigerators no larger than 3.1 cubic feet (MicroFridge rental is recommended; discuss room space with roommate(s) before purchasing more than one fridge); no other cooking appliances are allowed in individual bedrooms anywhere on campus.
   24. The following are also strictly prohibited:
       1. Alcoholic beverages are prohibited in all first-year residence halls. In the upper-division residences, students who are 21 years of age or older may use and possess alcoholic beverages in accordance with the Commonwealth of Virginia laws within their assigned room.
       2. Any illegal drug paraphernalia, including but not limited to purchased or homemade smoking devices and water pipes.
       3. Any type of weapon, including but not limited to firearms, components of firearms, explosives, live ammunition, blowguns, BB guns, airsoft guns, stun weapons, sling shots, swords, machetes, hunting or other knives (except pocketknives having a folding metal blade of less than three inches). Students may have cutlery for the sole purpose of cooking or preparing meals, or at approved university activities where cutlery is used to prepare or serve food. Cutlery, including but not limited to paring or steak knives, must never be used as a weapon, prop, or toy.
       4. Possession or use of fireworks, pyrotechnics, cold spark machines or explosives of any kind on campus. Fine - $250.
       5. Water bombs, water fights, or water beds within University housing.
       6. Pets, except fish (one five-gallon tank maximum per resident) and emotional assistance animals approved by the Title IX Coordinator and Director of Disability Resources in advance pursuant to University policy and protocol as a reasonable accommodation for a qualifying disability. Service animals will be allowed in accordance with the University's Policy on Use of Service Animals on Campus.
       7. Hall sports or horseplay in University Housing. This includes the indoor use of athletic/recreation equipment. This includes but is not limited to soccer balls, basketballs, lacrosse balls, baseballs, darts/dart boards or any other equipment that could cause bodily injury, damage to facilities, fire safety concerns, etc. within university housing. Prohibited horseplay includes but is not limited to physical contact such as wrestling, foot racing, grabbing, punching, tripping, etc. The use of hard balls (baseballs, lacrosse balls, etc.) in the Washington Street Park, Graham-Lees, and Gaines quads is also prohibited.
       8. Hall sports and horseplay in University housing.
       9. Loft beds (except those assembled and approved by W&L Facilities staff). No cinder blocks or personal loft kits.
       10. Incense or candles (used or unused), halogen lights or lamps, or any open flame or other incendiary agent.
       11. Use of unmanned aerial vehicles (e.g., drones) in or near University housing or on University property.
       12. Use or storage of any flammable materials, liquids and solvents (gasoline, kerosene, butane, propane, charcoal, etc.) in or near student rooms or living areas.
       13. Portable appliances such as space heaters, washing machines, dishwashers, deep fryers, electric grills, or indoor air conditioners.
       14. Use or storage of mini-bikes, self-balancing two-wheel motorized boards, self-propelled electric scooters, and similar devices, also known as Hover boards, Segways, IO Hawks, Skywalkers, etc.
       15. Extension cords and multi-prong adapters except power strips with a circuit breaker that are UL 1363.
       16. Use or storage of digital/3D printers in student rooms or elsewhere in campus housing living areas.
       17. Hot tubs inflatable or otherwise, indoors or outdoors. Inflatable pools and slip and slides are also not permitted.
       18. Fog or bubble machines.
8. Violation of the statements of social responsibility or any of the above regulations may result in temporary or permanent removal from housing and discipline consistent with applicable University policies. Vandalism and deliberate destruction of University property are included.
9. If a student violates the University Policy on illegal drugs/controlled substances in University housing and is a resident of University housing, the Vice President for Student Affairs (or designee) may remove the student from housing without refund. If the student resides in a University fraternity or sorority and violates the University Policy on Illegal Drugs/Controlled Substances in a fraternity or sorority house, the House Corporation, in accordance with the Standards for Fraternities/Sororities, may remove the student from the house without refund.
10. Each year, students residing on campus are required to review and electronically acknowledge the terms and conditions outlined in the Housing Agreement. The Housing Agreement is regularly reviewed and updated. It is a legally binding agreement between Washington & Lee University, acting through the Office of Housing & Residence Life, and each enrolled and enrolling student who wishes to occupy campus housing. Students may review the Housing Agreement at any time via the housing portal, "eRezLife", or by contacting the Office of Housing & Residence Life at housing@wlu.edu.

University Student Housing: Alcohol Policy

The possession and consumption of alcohol in residence halls and their social spaces are privileges for those who are 21 years of age or older. Alcohol is strictly prohibited in first-year residence halls. The following policies and guidelines are intended to promote responsible drinking and behavior for the safety and well-being of all students in the community. Students age 21 or older who choose to consume alcoholic beverages are expected to do so in accordance with this policy and in moderation and to observe the individual rights of students to privacy, sleep, and study within their rooms. Loud or disruptive behavior, interference with the maintenance and cleanliness of the halls, houses, apartments and townhouses, or drinking habits and behaviors which are disruptive or injurious to the health or well-being of individuals will not be tolerated and individuals involved in such conduct are subject to sanctioning.

Virginia Commonwealth Laws

The laws of the Commonwealth of Virginia apply in all cases. Individuals who are under 21 years of age may not purchase, possess, or consume nicotine products, beer, wine, or distilled spirits.

Students who are 21 should not purchase for or provide alcohol or nicotine products to anyone under the age of 21. Alcohol should not be served to anyone who is believed to be intoxicated or who is being disruptive.

It is unlawful and therefore prohibited on campus, except under the direction of a practitioner, for any person deliberately to smell or inhale any drugs or any other noxious chemical substances with the intent to become intoxicated, inebriated, excited, or to dull the brain or nervous system. "Noxious chemical substances" include but are not limited to fingernail polish, various glues, chemicals containing ketones, aldehydes, organic acetates, ether, chlorinated hydrocarbons or vapors, fluorinated hydrocarbons or vapors, or hydrogenated fluorocarbons. The recreational inhalation of nitrous oxide, commonly referred to as "whippets" or "N20", is also prohibited on campus. Evidence of nitrous oxide cartridges or inhalation of other noxious chemicals may result in referral to student conduct.

Events

Organized student events held in residence halls, fraternity, sorority, and theme house common area spaces and social rooms must follow the Social Event Policies for Residential Areas. Public Safety officers on duty may conduct their standard walk-throughs of all residential facilities during events. Violations of the Social Event Policies for Residential Areas will be referred to Student Affairs to be handled administratively or to the appropriate conduct body if applicable.

Residential Solicitation Policy

In accordance with the University's Policy Regarding Solicitation/Sale of Goods and Services at Washington and Lee University, W&L prohibits for-profit organizations, for-profit individuals, and student organizations that have not been officially recognized by the University from soliciting or selling goods or services on campus or on non-campus property owned or operated by W&L to any individual, including but not limited to, W&L students, staff, and faculty, and from using a W&L student to do so.

Door to door solicitation, selling of goods or services, distribution of pamphlets and advertising is strictly prohibited without prior approval. The Associate Dean of Student Engagement will notify the Director or Associate Director of Housing & Residence Life of solicitations requests. Housing & Residence Life reserves the right to deny any solicitation not in accordance with the educational mission and vision of Housing & Residence Life at W&L.

Resident Advisors (RAs) and Community Assistants (CAs) do not need to gain prior approval for solicitation directly relating to their programmatic roles.

Approved Posting Locations Include:

Common area hallways, restroom stall doors, and items slid under living unit doors. Bulletin boards are reserved for Housing & Residence Life Staff and other approved organizations. Chalking and stand-alone outdoor signage is allowed with approval per the referenced University Policy. Posting on windows (indoor or outdoor) is prohibited. Flyers/advertisements must be reviewed and approved by the Office of Housing & Residence Life before posting. Unapproved flyers/ads will be disposed of and may be documented. You may send posting requests along with electronic versions of flyers/ads with at least three days' notice to housing@wlu.edu.

Please note that only masking or painter’s tape is approved for the hanging of flyers and posters in residential areas. All other tape including the use of scotch or duct tape is prohibited. 

IX. Standards for Student Organizations

As stated in the Policy Statement Relating to Campus Life, the University desires a community of student self-governance that balances student privilege and responsibility. Students involved in organizations are expected to adhere to the same standards of conduct to which students are held on an individual basis.

Fraternities and sororities that are recognized members of the Interfraternity Council (IFC) or Panhellenic Council (PC) are expected to adhere to their respective governing constitution and bylaws and the "Standards for National Fraternities/Sororities That Are Full Members and Within the Purview of IFC or PC." Fraternities and sororities under the National Pan-Hellenic Council (NPHC) are expected to adhere to their respective governing constitution and bylaws and the same standards of conduct to which students are held on an individual basis.

University Policies on Alcohol and Other Drugs

Washington and Lee University oversees all student organizations. Professional staff members in Student Affairs shall advise all recognized undergraduate student organizations regarding the use of alcohol for organized/sponsored events. The appropriate law school dean (or designee) will advise all recognized law student organizations regarding the use of alcohol for organized/sponsored events.

In conjunction with Student Affairs , the Department of Athletics shall enforce sanctions for athletic teams that violate University standards and policies on alcohol and other drugs.

Student Affairs staff or the Student Judicial Council (SJC) shall enforce sanctions for any organization not within the purview of the Interfraternity Council (IFC) that violate University standards and policies on alcohol and other drugs.

The IFC shall enforce sanctions for organizations within its purview that violate University standards and policies including policies on alcohol and other drugs.

Absent extenuating circumstances, violations of University standards and policies on alcohol and other drugs include, but are not limited to the following:

• Any violations of social event policies regarding alcohol
• Excessive damage to property related to alcohol and/or other drug use
• Coercive or pressured drinking related to group activities
• Intoxication, when it results in conduct unbecoming and/or endangers self and/or others
• Violations of University policies related to alcohol or other drugs

Under the circumstances previously described, the Dean of Students (or designee) may inform parents or legal guardian(s) of undergraduate students when an undergraduate student violates University alcohol/drug policies. Keep in mind "Safe Haven:" seeking medical care for an intoxicated student will not result in disciplinary action. Parents or legal guardian(s) will not be notified unless there is significant danger of serious harm to self or others.

Nothing in these regulations shall preclude the President, Provost, designee, or appropriate conduct body from taking action they determine to be justified for both individual and group accountability in accordance with existing University policy and relevant bylaws; however, possible sanctions may include but are not limited to those outlined under the Student Judicial Council section of this handbook. All sanctions that may result in a disciplinary file, as defined by the Student Conduct Records section, are subject to appeal to the University Board of Appeals.

Traveller Transit

Traveller Transit serves the community as a safe ride system.

Conduct Policy

Students are expected to abide by the following when they use Traveller:

• Eating, drinking and smoking are not permitted in any Traveller vehicle. (Alcohol and unsealed beverages are not allowed in any Traveller vehicle.)
• Passengers must treat Traveller Drivers, Dispatchers, and Monitors with respect.
• Passengers must show a student ID if requested to do so by a Traveller Driver.
• Passengers must wear seat belts.
• The number of passengers may not exceed the capacity of the vehicle. (No one may stand in the aisles on Traveller Buses.)
• Passengers who soil Traveller vehicles may be asked to pay a $200 fee for cleanup.
• Roughhousing and fighting will not be tolerated.

Students whose conduct within the Traveller system is not consistent with the values of the University may be referred to the Student Judicial Council for conduct action.

Political Activity

W&L is a long-time proponent of freedom of expression and adopted the Chicago Statement affirming freedom of expression in December 2015. W&L is unwavering in its commitment to the free and open debate of competing ideas. W&L is also subject to Internal Revenue Code § 501(c)(3) limitations prohibiting tax-exempt institutions from engaging in political activity, such as supporting or opposing candidates for public office.

In order to maintain freedom of expression for Recognized Student Organizations,[2] while ensuring that the political activity of Student Organizations will not be attributed to W&L, the following shall govern political activity by Student Organizations.

• W&L encourages its students[3] and Student Organizations to express their political views and participate in the political process. In doing so, Student Organizations shall not affirmatively state or imply that W&L endorses, supports, or opposes any candidate for public office, or use University resources in a way that could imply that the University endorses or engages in prohibited political activity. For example, Student Organizations may not use University:
  • funds to support or oppose a candidate for public office;
  • webpages or sites to support, oppose, or fundraise for a candidate;
  • computers, telephones, mail services, or copy machines, to distribute materials supporting or opposing a candidate;
  • letterhead, or include W&L's name or logos on materials supporting or opposing a candidate for public office.

Partisan Political Activity and Political Campaigns

• When engaging in partisan political activities, such as activities which support or oppose, or may be perceived to support or oppose a candidate for public office, Student Organizations must include the following disclaimer in any written or printed materials, and read the disclaimer at the beginning of any such program or event:

"POLITICAL ACTIVITY DISCLAIMER:

This [program/event/content/publication/display] is sponsored by [Name of Student Organization], and not supported or endorsed in any way by Washington and Lee University. The views expressed are those of the [Student Organization and/or speaker], not Washington and Lee University. The University does not participate in political campaigns, fundraise for, or support or oppose any candidates for public office." ·        

• Student Organizations may sponsor events or programs with, or speeches by, political candidates or campaign representatives, provided that candidates for the same public office have an equal opportunity to speak at the University, and the Student Organization:
  • clearly identifies itself as the sponsor on all event and program materials (such as announcements, advertisements, agendas or programs) and includes the above Political Activity Disclaimer;
  • ensures no political fundraising will be conducted in connection with the program or event, even indirectly (ex. charging an admission fee, providing University email listservs, or using University resources to solicit donations);
  • pays the associated costs (including any increased security costs as determined by the Department of Public Safety and without using University allocated funds).
• While Student Organizations may invite candidates for public office to campus to educate voters about the candidate's position, they may not invite candidates to conduct campaign rallies.
• Student Organizations may set up tables in connection with their political activities (ex. to display literature or signs, or discuss information or issues with individuals who inquire or express interest by visiting the table) during the times approved and in the places specifically designated by the Associate Dean of Student Engagement or designee. Such activities shall not impede traffic flow, or interfere with University academic or extracurricular programs, or operations. All materials and signage shall clearly indicate that the table is sponsored by the Student Organization and not endorsed by the University, and include the above Political Activity Disclaimer.

Non-Partisan Political Activity

• Student Organizations may conduct voter registration and education activities on campus, such as voter registration drives, "Get Out the Vote" events, and publishing voter education guides.
• Student Organizations may sponsor events and programs which are non-partisan and educational in nature in which they invite a public figure who is running for a political office to speak in a non-candidate capacity, if they introduce the speaker in a manner that does not mention her or his candidacy in an upcoming election, and obtain assurance that the speaker will not mention her or his candidacy. The Student Organization shall maintain a "non-partisan atmosphere" during such program or event, indicate that the purpose of the event is educational, and include the Political Activity Disclaimer in any written or printed materials, and read the disclaimer at the beginning of any such program or event.
• Mock Convention activities are educational in nature and thus not prohibited.[4]

Requirements for Planning Political Activity

• In planning, sponsoring, hosting, or engaging in any political activity on campus, Student Organizations must follow all University policies, procedures, and guidelines (ex. Facilities Use Policy), which might apply to the particular activity at issue.
• Student Organizations must notify the Associate Dean of Student Engagement or designee prior to developing political programs or activities so that Student Affairs can offer guidance and ensure the activity complies with University policies, procedures, and guidance.

Washington and Lee University expressly disavows any political activity that does not comply with its policies; unauthorized or noncompliant activities shall not be attributed to the University.

X. Student Affairs Committee

The Student Affairs Committee (SAC) serves as an advisory group to the Vice-President for Student Affairs. The committee may explore all aspects of life outside the classroom and members may seek input from their respective constituencies. The Student Affairs Committee may vote to make recommendations to the Vice-President for Student Affairs related to student conduct and recognized student organizations. Committee meetings serve as an important venue for information sharing and feedback among student leaders, faculty and student affairs administrators.

Additional information about SAC, including the composition, is available online.

XI. Drug-Free Workplace Act/Drug-Free Schools and Communities Act Statement to Students

As a recipient of federal aid and federal grants, the University must certify under the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989 that it will take certain steps to provide a drug-free workplace. Students should review the full University Alcohol and Drug Use in the Workplace policy at go.wlu.edu/OGC/DrugFree.

Alcohol and Drug Education

In accordance with the Drug-Free and Communities Act of 1989, alcohol and drug education at Washington and Lee University is coordinated by the Office of Health Promotion as part of the Student Affairs Division.

Goals of Alcohol and Drug Education

• Inform all students at Washington and Lee University about federal and Virginia laws and University policy regarding the use of alcohol and other controlled substances.
• Involve students directly in comprehensive multidimensional health promotion programs; including planning, development, implementation and evaluation of awareness programs, speakers, harm reduction information, social norms marketing approach (Universal Prevention).
• Provide assessment and education for students who exhibit problem behaviors related to alcohol and other drug abuse (Indicated Prevention). Students who receive a sanction under the University Policies on Alcohol and Other Drugs for Individuals may receive an educational assessment through the Office of Health Promotion.
• Provide educational programming, resources and referrals to organizations, Greek students, first-year residence halls and athletic teams (Targeted Prevention).
• Include faculty from various academic disciplines to foster critical thinking both in and outside the classroom about social issues on campus including alcohol and other drugs.
• Promote and foster the development of peer health educators to provide educational programs and model behaviors that demonstrate low-risk drinking behaviors.
• Collaborate with the Student Health Center, Counseling Center, Athletic Department, Greek life, faculty, alumni, parents and other University stakeholders to establish an environment that promotes low-risk use of alcohol.

Health and Behavioral Risks of Alcohol Abuse and the Use of Illegal Drugs

The negative physical and mental effects of the use of alcohol and other drugs are well documented. Use of these drugs may cause: blackouts, poisoning, and overdose; physical and psychological dependence; damage to vital organs such as the brain, heart, and liver; inability to learn and remember information; and psychological problems including depression, psychosis, and severe anxiety.

Individuals concerned about their own health or that of a friend should consult a physician or mental health professional. More information and assistance can be obtained by contacting one of the University physicians or counselors, the Employee Assistance Program for faculty and staff, other campus and community resources listed in the University's annual Drug Free Schools and Communities notice.

XII. Family Educational Rights and Privacy Act (FERPA) Statement on Student Educational Records

Policy Statement

The Family Educational Rights and Privacy Act of 1974, as amended, ("the Act," commonly referred to as "FERPA" or the "Buckley Amendment") is designed to protect the confidentiality of the records that educational institutions maintain on their students and to give students access to their records to assure the accuracy of their contents. The purposes of W&L's Student Education Records Policy are: to inform students of their rights under the Act; to inform employees, student workers, third-party contractors, and volunteers of the University's responsibilities under the Act; and to describe the circumstances under which the University may disclose student education records. The full policy is available at go.wlu.edu/OGC/FERPA. Please visit the University Registrar’s website for more information at go.wlu.edu/FERPA.

XIII. Non-Discrimination/Equal Employment Opportunity Statement

In compliance with Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and all other applicable non-discrimination laws, Washington and Lee University does not discriminate on the basis of race, color, religion, national or ethnic origin, ethnicity, sex, gender identity, gender expression, sexual orientation, age, disability, marital status, military status, genetic information, or any other legally protected class, in its educational programs and activities, admissions, and with regard to employment. Inquiries may be directed to Lauren E. Kozak, Title IX Coordinator and Director of Disability Resources, Commons 237, 540-458-4055, kozakl@wlu.edu, who is designated by the University to coordinate compliance efforts and carry out its responsibilities under Title IX, as well as those under Section 504 and other applicable non-discrimination laws.

The Title IX Coordinator has designated the following:

• Employment: Jodi Williams, Executive Director of Human Resources, Two South Main 109, 540-458-8318, jwilliams@wlu.edu; and
• Gender Equity in Athletics: Lauren Kozak, Title IX Coordinator and Director of Disability Resources, Commons 237, 540-458-4055, kozakl@wlu.edu.

Inquiries may also be directed to the Assistant Secretary for Civil Rights, U.S. Department of Education.

XIV. Statement of Commitment to Diversity

(As revised and approved by the Board of Trustees, February 11, 2018.)

Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.

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[1]  The Administrative Advisor is a professional Student Affairs' staff member appointed by the Vice President for Student Affairs and Dean of Students who is a resource dedicated to assisting the Chair and Council with its proceedings.