Faculty and Staff Domestic Travel With Students

All faculty and staff who organize University-sponsored domestic trips with students on any overnight trip should follow the protocols outlined below.

  1. Faculty and staff must register for the trip via the Domestic Travel Registry two weeks before the scheduled trip. During registration, the faculty or staff lead will be asked to provide the following:
    • Dates of trip
    • Student roster
    • Travel arrangements
    • Location
    • Contact person, secondary contact person, emergency contact person
    • Associated program
  2. Students must also register via the Domestic Travel Registry two weeks before the trip.

When planning domestic travel with students, faculty/staff should consider the following:

  • What is the duration of the trip?
    • If you are planning a spring term away course, you will need to register your course by mid-February.
  • How will students travel to the intended location?
  • What accommodations will be provided for students?
  • Which safety measures will be taken during travel?
  • Develop contingency plans if a faculty/staff member or student becomes incapacitated or accommodations are no longer available.
  • Develop a communications plan in the event of an emergency
  • Faculty, staff, and students should always have the Live Safe App downloaded on their devices prior to traveling
  • Review the W&L Emergencies in Off-campus Programs Emergency Management Plan.