Code of Policies
This web page is intended to serve as a resource for members of the Washington and Lee University community who may need to read or link to certain official university policies. The categories are intended to assist you in locating the correct policy; be aware that certain policies are cross-listed under multiple categories.
While this Code of Policies is intended to serve as a centralized location for most official policies applicable across the university community, it does not contain all Washington and Lee University policies. For additional policies applicable to students and employees, consult the Student Handbook, Employee Handbook, and Faculty Handbook, as appropriate. You may also find helpful information on the departmental websites for Student Affairs, Human Resources, and the Office of the Provost.
Departments that wish to include any of these policies on their own website should link to the version on this site so as to avoid multiple (and potentially inconsistent) versions of the policy being presented throughout the university's website. If you are aware of a policy that has been omitted from this list, notice misprints or edits to a policy included in this list, or if you have any additional questions/comments, please contact ppatterson@wlu.edu.
Board-Approved Policies
- Conflicts of Interest and Transactions With Interested Persons Policy
- Document Retention and Disposition
- Executive Compensation
- Identity Theft Prevention Program
- Miscellaneous 990 Policies
- Statement of Commitment to Diversity
- Washington and Lee University Board of Trustees Self-Assessment Policy
- Whistleblower
Alcohol, Drugs and Safety
- Alcohol and Drug Testing
- Alcohol Service Guidelines
- Drug-Free Workplace and Drug-Free Schools
- Emergency Management
- Guidelines for Interaction with Minors
- Initiatives on Alcohol Policies and Other Drugs
- Missing Student Notification
- Protocol for Mandatory Reporting of Suspected Child Abuse/Neglect
- Smoking Policy
- Weapons and Prohibited Items Policy
Confidentiality And Information Security
- Computing Resources, Network, Website, and Email Use Policy
- Confidentiality
- eCommerce
- FERPA
- Financial Information Security
- HIPAA: Hybrid Entity Designation
- HIPAA: Notice of Privacy Practices
- Identity Theft Prevention Program
- Information Security Program
- Student Education Records - FERPA/Buckley Amendment
Copyright And Other Intellectual Property Issues
- Audio/Video Recording of Classes
- Intellectual Property
- Peer-to-Peer File Sharing
- Peer-to-Peer File Sharing Deterrence Plan
- Use of Copyrighted Works
Disability Accommodation
- Employee Accommodation
- Law Student Accommodation
- Undergraduate Student Accommodation
- Use of Service Animals on Campus
Discrimination, Harassment, And Retaliation
Commitment to Diversity
Consensual Relationships
Non-Discrimination / Equal Employment Opportunity
- Non-Discrimination / Equal Employment Opportunity Statement
- Title IX at Washington and Lee University
Prohibited Discrimination, Harassment, and Retaliation
- Appeal Panel Report
- Discrimination Policy Report Form
- Explore Options: Discrimination Policy Advisers
- Information for Faculty and Staff: Sexual Misconduct
- Investigation Review Panel Report
- Investigation Summary Template
- Quick Reference Guide for Washington and Lee Faculty and Staff
- Resources Contact Information
- Sexual Discrimination and Misconduct Policy
- Sexual Misconduct Policy FAQs
- University Policy on Prohibited Discrimination, Harassment and Retaliation Other Than Sex
Ethics And Conflicts Of Interest
- Conflict of Interest (Generic -- Applicable to All Employees)
- Conflicts of Interest and Transactions With Interested Persons Policy
- Finance Personnel Code of Ethics
- Financial Aid Code of Conduct
- Statement of Ethical Principles
- Whistleblower
General Administration
- Collections Policy
- Contracts Administration
- Document Retention and Disposition
- Establishing University Policies
- Gender Change
- Protocol for Receipt of Legal Documents, Site Visits, and Other Contacts
- Solicitation/Sale of Goods and Services
- Substantive Change for SACSCOC Accredited Institutions
- Tax-Exempt Bond Compliance Procedures and Limitation on Private Use of Certain University Facilities
- Travel Guidelines and Expense Vouchers
- University Facilities Use Policy
- Virtual Learning Policy
Governance
- Bylaws
- Charter
- Conflicts of Interest and Transactions With Interested Persons Policy
- Executive Compensation
- Miscellaneous 990 Policies
- Whistleblower
International Issues
- Agreement of Responsible Travel -- International Trips Document
- Export Controls
- Guidelines for Inviting International Visitors
- Protocol For Faculty and Staff Traveling Abroad Under University Auspices
- Protocol on Accompanying Family Members
Research
- Biological Materials Transfer
- Export Controls
- Financial Conflicts of Interest in Research
- Institutional Review Board for Research with Human Participants
- Intellectual Property
- Public Health Service Financial Conflicts of Interest Policy
- Responsible Conduct of Research
Technology
- Computing Resources, Network, Website, and Email Use Policy
- Departmental Telecommunications Policy
- eCommerce
- Export Controls
- Peer-to-Peer File Sharing
- Peer-to-Peer File Sharing Deterrence Plan
- Protocol for Purchase and Campus Use of 3D Printers and Related Hardware and Software
- Social Media Guidelines
- Use and Safety Protocol for Unmanned Aerial Systems Governed by FAA Part 107
Travel (Domestic and International)
- Agreement of Responsible Travel -- Domestic Travel (Internship)
- Agreement of Responsible Travel -- Domestic Travel (Non-Spring Term, including Field Trips)
- Agreement of Responsible Travel -- Domestic Travel (Spring Term)
- Agreement of Responsible Travel for All International Student Travel
- Export Controls
- Protocol For Faculty and Staff Traveling Abroad Under University Auspices
- Protocol on Accompanying Family Members
- Travel Guidelines and Expense Vouchers
- Vehicle Idling Policy
- Vehicle Use Policy