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Drop/Add Policies Concerning Undergraduate Registration Changes Spring 2021

Submitting paper forms:  The University Registrar is providing MS Word or fillable PDF versions of most commonly used forms on the website.  After you have filled in the information, use whatever mode you have available to sign the form and return it from your W&L email address to registrar@wlu.edu.  If the form needs other signatures (adviser, department head, dean), we will accept forms sent from that approver's W&L email address as official authorization(s).  When a dean's signature is required on the drop/add form, the email must come from one of the following academic deans: Dean Lena Hill, Dean Fred LaRiviere, Dean Elizabeth Oliver, or Dean Rob Straughan.

INITIAL: Two-day drop/add period (before 11:59 p.m. Tue., April 27)

To petition the Faculty EC, please see details at https://go.wlu.edu/Faculty-EC.

ActionPetition Faculty EC?Late FeeSignatures Required
change of 3- or 4-credit course no - no signatures - online through Student Planning
drops, adds (1-credit course only) no - no signatures - online through Student Planning
drops, adds (100- & 200-level PE) no - no signatures - online through Student Planning
Spring Option declaration (deadline Apr. 30, 2020) yes $100 paper declaration, signatures, Faculty EC
Students unregistered or with unapproved course loads below 3 credits after the 2nd day of the term are withdrawn retroactive to the beginning of the term.


LATE: Through end of 1st week (before 4:30 p.m. Fri., Apr. 30)

Paper Drop/Add Form

ActionPetition Faculty EC?Late FeeSignatures Required
drops, adds (1-credit course only) no $100 all instructor(s), adviser, dean
drops, adds (100- & 200-level PE) no $100 P.E. office
drops, adds (3- or 4-credit courses may not
be changed at this point and Spring Option may not be declared.
See academic dean with extenuating circumstances.)
yes $100 all instructor(s), adviser, dean

LATE: After 1st week (after 4:30 p.m. Fri., Apr. 30 to 4:30 p.m. Fri., May 7)

Paper Drop/Add (Drop with Record - W grade on all dropped courses)

ActionPetition Faculty EC?Late FeeSignatures Required
drops, adds yes $100 all instructor(s), adviser, Faculty EC

LATE: After 2nd week (after 4:30 p.m. Fri., May 7)

Paper Drop/Add (WP/WF grades on all dropped courses)

ActionPetition Faculty EC?Late FeeSignatures Required
drops, adds yes $100 all instructor(s), adviser, Faculty EC

After Last Day of Exams of Any Term

(WP/WF grades on all dropped courses) - Paper Drop/Add

ActionPetition Faculty EC?Late FeeSignatures Required
any registration change yes $200 all instructor(s), adviser, Faculty EC

Miscellaneous Spring Term Policies

  • Minimum full-time course load is 3 credits, including one three- or four-credit course. Students may enroll in up to five credits, with the provision that it not interfere with the schedule and obligations of the three- or four-credit course.
  • The maximum  academic load is up to 5 credits, except for approved six-week courses. No other overloads or underloads are permitted.
  • Spring registration deadline: Students must be registered for at least one course, or turned in a Spring Option declaration, no later than Fri., March 5, 2021 to avoid a late registration ($100).
  • Spring Option declaration firm deadline is Fri., March 5, 2021. Must petition Faculty EC for exceptions after this date, and pay $100 late fee if approved.
  • Course fees: Students who drop courses with fees are responsible for those fees
  • No late charges during the same term for circumstances beyond student's control (medical or departmental convenience changes after appropriate Faculty EC action)
  • Section switches during the same term after the initial drop/add (1st week) require only appropriate instructor approvals and charge (no Faculty EC action or adviser or dean signature necessary)
  • No pass-fail grading option during spring term.  All courses are graded Credit/No credit.
  • No change in registration is official until the proper form, bearing the required signatures, and any required petitions have been received, approved, and recorded by the University Registrar's office. Until that time, students are advised to attend all class meetings and complete all work for the classes they seek to drop or add.

Last revision: April 13, 2020 (due to COVID-19 worldwide health emergency)