The University Card
There are many different student uses for your University Card in a variety of locations. Among those uses:
Building Access
Most of our buildings on campus have controlled exterior door access, including residence halls and academic buildings. Washington and Lee issued University Cards must be "swiped" in the door reader to unlock the exterior door. Building permissions are managed by Public Safety.
Meal Plan Access
Use your card to access your meal plans through Dining Services. Every undergraduate first-year student is required to have the Full Board meal plan. Dining Services personnel will be happy to answer questions about using your meal plan at the Marketplace, Cafe 77, E. Cafe, Fieldside, The Tea House or the Law School Brief Stop. For meal plan questions, email MealPlans@wlu.edu.
If you have a meal plan, you can also buy Food Flex Dollars, which are tax-exempt debits that can be used in the above locations. All dollars in this account must be used by the end of the academic year and cannot be refunded or transferred. Deposits must be put on the card in $25 increments. Meal Plan Flex Dollars that are part of a meal plan must be used by the end of each semester. Meal Plan Flex Dollars will NOT carry over from Fall to Winter/Spring.
Food items purchased in the Cafe Emporium, E. Cafe, Fieldside, The Tea House, and Law School Brief Stop can be paid for with Food Flex Dollars. Students with a meal plan have Meal Plan Flex Dollars included in the plan. Only students having a meal plan can purchase food flex dollars.
Make Purchases at the University Bookstore
Buy your textbooks or many other items from the University Store. Use your University Card to charge items (restrictions apply) or access your General Debit funds to make purchases.
General Debit
Money can be placed in this account on your card to be used for microfilm, vending machines and the University Store (purchases under the $10 charging minimum).
microfilm: 10¢
General Debits are transferrable, refundable and carry over from one academic year to the next.
Check Out Books and Other Materials From W&L Libraries
You can use your University Card to check out materials at both the Leyburn Library and Law Library.
Pay for Tickets or Merchandise at Campus Events
Many organizations on campus use portable card readers to allow you to pay for a special one-time event that is taking place on campus. Carry your University Card everywhere you go. You never know when you may want to use it!
Putting money into General Debit and Food Flex Accounts
Students and Guests can make deposits to their University Card by visiting the W&L eCard web site using a credit card. VISA, MasterCard and Discover accepted. Other features of the site include checking your balance, viewing recent transactions and you can suspend your card.
Deposits can also be added to your University Card and charged to your University account at the following locations: Marketplace, Law School Brief Stop, or the Business Office. The student should specify the account, Food Flex or General Debit, when making a deposit. Minimum deposit is $25. More funds can be deposited on the card as the balance runs low. Each time you use your University Card for a purchase, the register will display your remaining balance.
E-bill email notifications are sent on 15th of each month. Payment is due by the 10th of the following month. Outstanding balances are subject to a late fee.
Parents/Guardians who wish to limit or deny charging may do so by writing to the Business Office at BusinessOffice@wlu.edu
If You Lose Your Card
If you lose your card, contact the Card Office located in Student Affairs (Elrod Commons 356), ext. 8754. The record of your card will be changed in the system to prevent usage of charging, food flex, general debits, and access to doors. To gain access to your account again, you must have your card replaced. Student Affairs handles replacement of lost cards and will charge a $20 fee. Defective or damaged cards (due to normal wear and tear) will be replaced at no charge, if returned to the Student Affairs Office.
If You Lost Your Card - Night/Weekends
If you lost your card over the weekend or after Student Affairs office hours you can get a replacement card from the Public Safety office. Public Safety will only reissue lost cards and the $20 replacement fee will be charged to your student account.
Business Office Hours
- Monday, Tuesday, Thursday, Friday 8:30 a.m. - 4:30 p.m.
- Wednesday 8:30 a.m. - 3:30 p.m.
Student Affairs Card Office Hours:
- Monday - Friday 9:00 a.m. - 4:30 p.m.