Administrative Deadlines 2025-26
*Please note these dates are subject to change.
| Date | Deadline | Submit to |
| July 1 | Declaration of phased retirement beginning 2025-26 | Dean |
| August 18 | Undergraduate winter 2026 course offerings requested | Registrar |
| August 31 | Final notices for faculty to be recommended for promotion and tenure in the spring | Dean |
| September 4 | Convocation | |
| September 13 | Undergraduate winter 2026 course offerings due | |
| September 24 | Deadline for winter 2026 course proposals | C&D |
| September 26 | List of senior-class candidates being tracked for Honors in the Major | Registrar |
| October 1 | Leave reports for 2024-25 due | SabbaticalLeave@wlu.edu |
| October 1 | Assurance of Learning reports due for previous year (fall deadline; if not submitted on summer deadline) | AssuranceofLearning@wlu.edu |
| October 10 | Deadline to confirm final undergraduate winter 2026 section details | Registrar |
| October 15 | 2025 Lenfest grant reports due | LenfestResearch@wlu.edu |
| October 20 | Midterm grades due for all undergraduates new to W&L this fall and upper-division students on academic probation | Registrar |
| October 27 - November 4 | Initial registration, undergraduate winter 2026 | Registrar |
| October 31 | Initial departmental approval to teach STA for spring 2027 | International Education Committee via Initial Request Form |
| November 1 | Capital budget requests due | |
| November 1 | 2026-27 faculty sabbatical leave applications with letter of support from Department Head and Dean | Online via Watermark (please reach out to Rissie Murphy with questions.) |
| November 3 | Undergraduate spring 2026 course offerings requested | Registrar |
| November 4 | Deadline for spring 2026 course proposals | C&D |
| December 1 | First pre-tenure review letters from Department Heads due | Dean via Watermark |
| December 5 | Undergraduate spring 2026 course offerings due | Registrar |
| December 16 | Final fall 2025 grades due for all undergraduates | Registrar |
| January 5 | Undergraduate fall 2026 course offerings requested | Registrar |
| January 9 | Faculty Activities Report | Dean via Watermark |
| January 13 | Deadline for proposals to be included in the 2026-27 University Catalog | C&D |
| January 13 | Deadline for Fall 2026 course proposals | C&D |
| January 16 | Deadline to confirm final spring 2026 term section details | Registrar |
| January 27 | Lenfest Grant Applications for summer 2026 | Online via Watermark |
| January 27 | Summer Research Scholar Applications for summer 2026 | Online |
| January 30 | Undergraduate fall 2026 course offerings due | Registrar |
| February 2 -February 10 | Initial registration, undergraduate spring 2026 | Registrar |
| February 13 | Sophomore initial major declaration | Registrar |
| February 15 | Promotion and Tenure files due | Dean via Watermark |
| February 16 | Spring term study abroad 2027 course proposals due - Repeat Courses | International Education Committee via Terra Dotta |
| February 20 | 2026-27 departmental budgets due | |
| February 23 | Midterm grades due for all undergraduates new to W&L this academic year and upper-division students on academic probation | Registrar |
| March 6 | Deadline to proof final fall 2026 term section details | Registrar |
| March 9 | Spring term study abroad 2027 course proposals due - New or Modified Courses | International Education Committee via Terra Dotta |
| March 20 | Undergraduate summer 2026 initial course offerings request sent | Registrar |
| March 23-31 | Initial undergraduate fall 2026 registration | Registrar |
| April 7 | Undergraduate spring term study abroad 2027 course proposals due (new and revised courses only) | C&D |
| April 10 | Deadline to proof final summer 2026 term section details | Registrar |
| April 15 | Spring term course enhancement funding requests | Provost |
| April 21 | Final winter 2026 grades due for all undergraduates | Registrar |
| May 28 | Final spring 2026 grades (and any outstanding grades) due for all graduating seniors | Registrar |
| May 28 | Baccalaureate | |
| May 29 | Commencement | |
| May 29 | Final spring 2026 grades due for all non-senior undergraduates | Registrar |
| June 1 | Second pre-tenure review letters from Department Heads due | Dean via Watermark |
| June 12 | Deadline for final 2026-27 catalog proofing review of new faculty hires, promotions, and curricular changes | Registrar |
| June 19 | Annual departmental letters to tenure-track faculty due | Dean |
| June 30 | Assurance of Learning reports due for previous year (summer deadline) | AssuranceofLearning@wlu.edu |