![](images/provost/Colonnade.jpg)
Administrative Deadlines 2024-25
*Please note these dates are tentative. Finalized dates will be posted soon.
Date | Deadline | Submit to |
July 1 | Declaration of phased retirement beginning 2024-25 | Dean |
August 31 | Final notices for faculty to be recommended for promotion and tenure in the spring | Dean |
September 4 | Convocation | |
September 15 | Undergraduate winter 2025 course offerings requested | Registrar |
September 26 | Deadline for winter 2025 course proposals | C&D |
September 29 | List of senior-class candidates being tracked for Honors in the Major | Registrar |
September 29 | Undergratuate spring 2025 course offerings requested | Registrar |
October 1 | Leave reports for 2023-24 due | SabbaticalLeave@wlu.edu |
October 1 | Assurance of Learning reports due for previous year (fall deadline; if not submitted on summer deadline) | Dean and Associate Director of Assessment |
October 2 | Undergraduate winter 2025 course offerings due | Registrar |
October 15 | 2024 Lenfest grant reports due | LenfestResearch@wlu.edu |
October 16 | Undergraduate spring 2025 course offerings due | Registrar |
October 20 | Deadline to confirm final undergraduate winter 2025 section details | Registrar |
October 23 | Midterm grades due for all undergraduates new to W&L this fall and upper-division students on academic probation | Registrar |
October 31 | Notify International Education Committee of spring term abroad for spring 2025 | Initial Request Form |
November 1 | Capital budget requests due | |
November 1 | 2025-26 faculty sabbatical leave applications with letter of support from Department Head and Dean | Online via Watermark |
October 28 - November 5 | Initial registration, undergraduate winter 2025 | Registrar |
November 7 | Deadline for spring 2025 course proposals | C&D |
December 1 | First pre-tenure review letters from Department Heads due | Dean via Watermark |
December 17 | Final fall 2024 grades due for all undergraduates | Registrar |
January 7 | Faculty Activities Report | Dean via Watermark |
January 16 | Deadline for proposals to be included in the 2024-25 University Catalog | C&D |
January 19 | Deadline to confirm final spring 2025 term section details | Registrar |
January 19 | Undergraduate fall 2025 course offerings requested | Registrar |
January 27 | Lenfest Grant Applications for summer 2025 | Online via Watermark |
January 27 | Summer Research Scholar Applications for summer 2025 | Online |
January 31 -February 8 | Initial registration, undergraduate spring 2025 | Registrar |
February 5 | Undergraduate fall 2025 course offerings due | Registrar |
February 8 | Sophomore initial major declaration | Registrar |
February 15 | Promotion and Tenure files due | Dean via Watermark |
February 20 | 2025-26 departmental budgets due | |
February 23 | 2025-26 Catalog proofing due | Registrar |
February 26 | Midterm grades due for all undergraduates new to W&L this academic year and upper-division students on academic probation | Registrar |
March 1 | Spring term study abroad 2026 course proposals due | International Education Committee |
March 15 | Deadline to proof final fall 2025 term section details | Registrar |
March 25 | Undergraduate summer 2025 initial course offerings request sent | Registrar |
March 25-29 | Initial undergraduate fall 2025 registration | Registrar |
April 8 | Deadline to proof final summer 2024 term section details | Registrar |
April 15 | Spring term course enhancement funding requests | Provost |
April 23 | Undergraduate spring term study abroad 2025 course proposals due (new and revised courses only) | C&D |
April 24 | Final winter 2025 grades due for all undergraduates | Registrar |
May 27 | Final spring 2025 grades (and any outstanding grades) due for all graduating seniors | Registrar |
May 29 | Commencement | |
May 31 | Final spring 2025 grades due for all non-senior undergraduates | Registrar |
June 1 | Second pre-tenure review letters from Department Heads due | Dean via Watermark |
June 15 | Deadline for final 2025-26 catalog proofing review of new faculty hires, promotions, and curricular changes | Registrar |
June 19 | Annual departmental letters to tenure-track faculty due | Dean |
June 30 | Assurance of Learning reports due for previous year (summer deadline) | Dean and Associate Director of Assessment |