Administrative Deadlines 2024-25

*Please note these dates are tentative. Finalized dates will be posted soon.

Date Deadline Submit to
July 1 Declaration of phased retirement beginning 2024-25 Dean
August 31 Final notices for faculty to be recommended for promotion and tenure in the spring Dean
September 4 Convocation
September 15 Undergraduate winter 2025 course offerings requested Registrar
September 26 Deadline for winter 2025 course proposals C&D
September 29 List of senior-class candidates being tracked for Honors in the Major Registrar
September 29 Undergratuate spring 2025 course offerings requested Registrar
October 1 Leave reports for 2023-24 due SabbaticalLeave@wlu.edu
October 1 Assurance of Learning reports due for previous year (fall deadline; if not submitted on summer deadline) Dean and Associate Director of Assessment
October 2 Undergraduate winter 2025 course offerings due  Registrar
October 15 2024 Lenfest grant reports due LenfestResearch@wlu.edu
October 16 Undergraduate spring 2025 course offerings due  Registrar
October 20 Deadline to confirm final undergraduate winter 2025 section details Registrar
October 23 Midterm grades due for all undergraduates new to W&L this fall and upper-division students on academic probation Registrar
October 31 Notify International Education Committee of spring term abroad for spring 2025 Initial Request Form
November 1 Capital budget requests due
November 1 2025-26 faculty sabbatical leave applications with letter of support from Department Head and Dean Online via Watermark
October 28 - November 5 Initial registration, undergraduate winter 2025 Registrar
November 7 Deadline for spring 2025 course proposals C&D
December 1 First pre-tenure review letters from Department Heads due Dean via Watermark
December 17 Final fall 2024 grades due for all undergraduates  Registrar
January 7 Faculty Activities Report Dean via Watermark
January 16 Deadline for proposals to be included in the 2024-25 University Catalog C&D
January 19 Deadline to confirm final spring 2025 term section details Registrar
January 19 Undergraduate fall 2025 course offerings requested Registrar
January 27 Lenfest Grant Applications for summer 2025 Online via Watermark
January 27 Summer Research Scholar Applications for summer 2025 Online
January 31 -February 8 Initial registration, undergraduate spring 2025 Registrar
February 5 Undergraduate fall 2025 course offerings due Registrar
February 8 Sophomore initial major declaration Registrar
February 15 Promotion and Tenure files due Dean via Watermark
February 20 2025-26 departmental budgets due
February 23 2025-26 Catalog proofing due Registrar
February 26 Midterm grades due for all undergraduates new to W&L this academic year and upper-division students on academic probation Registrar
March 1 Spring term study abroad 2026 course proposals due International Education Committee
March 15 Deadline to proof final fall 2025 term section details Registrar
March 25 Undergraduate summer 2025 initial course offerings request sent  Registrar
March 25-29 Initial undergraduate fall 2025 registration Registrar
April 8 Deadline to proof final summer 2024 term section details Registrar
April 15 Spring term course enhancement funding requests Provost
April 23 Undergraduate spring term study abroad 2025 course proposals due (new and revised courses only) C&D
April 24 Final winter 2025 grades due for all undergraduates Registrar
May 27 Final spring 2025 grades (and any outstanding grades) due for all graduating seniors Registrar
May 29 Commencement
May 31 Final spring 2025 grades due for all non-senior undergraduates Registrar
June 1 Second pre-tenure review letters from Department Heads due Dean via Watermark
June 15 Deadline for final 2025-26 catalog proofing review of new faculty hires, promotions, and curricular changes Registrar
June 19 Annual departmental letters to tenure-track faculty due Dean
June 30 Assurance of Learning reports due for previous year (summer deadline) Dean and Associate Director of Assessment