Parental Leave Policy - Staff


Policy Statement

The University is committed to supporting its staff with parental leave for eligible employees who temporarily relinquish their duties following childbirth or adoption, in a manner consistent with its educational mission and the effective operation of the University. This policy is designed to provide a reasonable and fair period of paid leave to such employees.


This policy is applicable to all full-time non-faculty employees of the University, including those members of the eligible staff who are in a domestic partner relationship in accordance with the University's domestic partner policy.

Leave Benefit

Except as otherwise provided below, the University will provide eight (8) consecutive weeks of paid parental leave to each birth mother or new adoptive mother who is a full-time member of its staff (full-time voting faculty should refer to the Eligible Faculty Parental Leave Policy) and who temporarily relinquishes the duties of her position following childbirth or adoption. This parental leave will be provided immediately following the birth of a child or adoption of a child, beginning at the time of arrival of the child and running consecutively, except in extraordinary circumstances (such as, but not limited to, medical complications for the mother or child) where other leave timing is approved by the Executive Director of Human Resources. In the case of adoption, eligible staff may take parental leave before the actual adoption of the child where approved by the Executive Director of Human Resources, for circumstances where the staff member needs to be away from his/her position for the adoption to proceed (e.g., travel to another country to complete the adoption).

Note: This policy presumes that the mother of a child will be the primary caregiver; however, if an eligible staff member is not the mother but is the primary caregiver for a child, that staff member may use this parental leave.

Effective January 1, 2020, the university increased paid leave from 2 weeks to 4 weeks for secondary care givers following the birth or adoption of a child. Parental leave for the secondary care giver may be taken any time during the first year following the birth or adoption.

The primary care giver is still eligible for 8 weeks of paid parental leave immediately following the birth or adoption of a child.
Additionally, the policy previously restricted paid parental leave in the case of adoption to children under the age of five. Going forward, there is no age restriction on receiving parental leave for the adoption of a child.

For academic year appointments, in the event of a childbirth or adoption occurring during the summer months (June, July, August) to an eligible staff member, this paid parental leave will only apply for any balance of the eight (8) weeks that the staff member would otherwise have been expected to be back to academic term duties (i.e., if the employee gives birth or adopts two weeks before the start of the fall term, she would receive six (6) weeks of paid parental leave beginning at the start of the fall term, but if the employee gives birth or adopts 10 weeks before the start of the fall term, she would not need the benefit of paid parental leave during the term, as she would not otherwise be losing any salary during the eight (8) weeks following the birth or adoption).

Interplay between Parental Leave and Other Available Leaves

This policy is independent of the University's combined time off, sick leave reserve, and extended sick leave benefits. However, paid parental leave will not extend unpaid leave available under the University's Family and Medical Leave (FMLA) policy. Rather, such paid leave will run concurrently with any FMLA leave available under the circumstances, as designated by the Executive Director of Human Resources. Nothing in this policy precludes the eligible staff member from taking any remaining unpaid FMLA leave following the expiration of the University's paid parental leave, in accordance with the University's FMLA policy.

Requesting Parental Leave

Eligible staff must request parental leave in writing to their supervisor ninety (90) days in advance of the requested leave start date (or as early as possible in the planning phase of an adoption process). The Executive Director of Human Resources must approve staff requests for parental leave.