Delegation of Authority to Execute University Contracts

Section I

In accordance with the Contracts Administration Policy adopted by W&L on August 14, 2008, as amended ("Policy"), this document sets forth the formal, written delegation of contract signature authority from the noted administrators to the employees in the designated positions for the types of contracts identified below. These delegations apply to those not specifically addressed in the Policy, and are limited to contracts for which funds are available in the current year's operating or capital projects budgets, or other approved sources, and are subject to the conditions of the Policy regarding advance review by the Office of General Counsel and other relevant departments. Any additional delegations of authority must comply with the Policy. Any persons holding interim or acting titles have the same contracting authority as is provided to the permanent position. Additionally, each of the subdelegees named below may further delegate in writing for single contracts or all contracts with a particular vendor or related to a particular event or area of departmental operations.

The delegated contracting authority will remain in effect until revoked in writing, with a copy sent to the affected offices, the Office of General Counsel and the Controller. These delegations may be modified at any time by the delegators providing written notice to the Office of General Counsel.

1. From the President to:
   
   
   • The listed positions below, the authority to execute contracts related to matters affecting their respective areas.
     • Provost
     • Secretary of the University
     • Chief Legal Officer and General Counsel
     • Treasurer and Vice President for Finance
     • Vice President for Admissions and Financial Aid
     • Vice President for University Advancement
     • Vice President for Student Affairs
     • Vice President for Communications and Strategic Initiatives
     • Director of Institutional History and Museums
2. From the Provost to:
   
   
   • The listed positions below, the authority to execute contracts in the amount of $10,000 and under for necessary expenditures and operations in their respective areas. Contracts in excess of $10,000 need prior review and approval of the Provost and are to be signed by the Provost.
     • Dean of the College
     • Dean of the School of Law
     • Dean of the Williams School
     • University Librarian
     • Assistant Dean of Legal Information Services (Law School Librarian)
   • The listed position below, the authority to execute contracts in the amount of $7,500 and under for necessary expenditures and operations related to that office. Contracts in excess of $7,500 need prior review and approval of the Provost and are to be signed by the Provost.
     • Director of International Education
   • The listed positions below, the authority to execute contracts under $5,000 for necessary expenditures and operations in their respective areas. Contracts in excess of $5,000 need prior review and approval of the Provost and are to be signed by the Provost.
     • Director of Athletics
     • Associate Provost (who may also execute contracts approved by the Provost in his/her absence and those relating to office operations)
     • Assistant Provost for Institutional Effectiveness
     • University Registrar
   • The Director of Community-Based Learning, the authority to sign nonmonetary memoranda of understanding (MOUs), Service Learning Agreements (SLAs), and other similar documents that serve to formalize relationships between Washington and Lee University and external organizations for the purposes of enhancing and expanding W&L's community-based learning activities.
   • The Director of the Mudd Center for Ethics, the authority to execute contracts under $10,000 for necessary expenditures and operations related to Mudd Center programs and events. Contracts in excess of $10,000 need prior review and approval by the Provost and are to be signed by the Provost.
   • The Head, Department of Music, the authority to execute contracts in the amount of $1,000 and under for necessary expenditures and operations related to that department.
3. From the Treasurer and Vice President for Finance and Administration to:
   
   
   • The Associate Treasurer and Controller the authority to execute contracts related to routine purchasing of goods and services for those matters related to the Business Office.
   • The Executive Director of Facilities Management and Capital Planning the authority to execute contracts related to the operations of that office, including routine purchasing of goods and services and construction/design.
   • The Executive Director of Human Resources the authority to execute contracts related to the operations of that office, including routine purchasing of goods and services and all benefits contracts.
   • The Chief Technology Officer, the authority to execute contracts in the amount of $10,000 and under for necessary expenditures and operations of that office.
4. From the Vice President for University Advancement to:

• Executive Director of Alumni and Career Services the authority to execute contracts under $10,000 for necessary expenditures, programs, and operations related to the Alumni and Career Services Offices.

Section II

The authority to execute any contracts for goods, services, construction projects, leases and deeds, or any other matters that obligate Washington and Lee University for expenditure of funds beyond W&L's currently approved budget, remains only with the President, the Provost and the Treasurer and Vice President for Finance and Administration in accordance with W&L's Contract Administration Policy.