Public Safety Compliance Calendar Washington and Lee University Annual Calendar of Significant Reporting Compliance Activities

Public Safety

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HEOA Emergency Procedures1

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  • Campus Security Act: Annual Security Report2
  • Campus Sex Crimes Prevention Act3

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1Higher Education Opportunity Act of 2008: Emergency Response and Evacuation Procedures
The institution is required to publicize its emergency response and evacuation procedures on an annual basis in a manner designed to reach students and staff, and test those emergency response and evacuation procedures on an annual basis. The notice and test need not be done at the same time, but it seems practical to send a notice of the procedures along with notice of the annual test of the procedures (which currently occurs during the spring).

2Campus Security Act of 1990
The Campus Security Act requires colleges to report campus crime statistics and security measures to all students and employees by October 1 of each year. The report can be provided through publications, mailings, or electronic media sent directly to individuals. If it is posted to a website, notice must be sent through U.S. mail, campus mail, or directly to the email address of all enrolled students and current employees. [The notice must include the following: 1) identification of the information required to be disclosed, 2) the exact electronic web site address, 3) a statement that the individual is entitled to a paper copy, upon request, and 4) information as to how the individual can request a paper copy.]

Information noting the availability of the campus security report, including an opportunity to request a copy, must be included in appropriate publications, mailings, and/or electronic communications to prospective students. Information regarding the availability of this report must be made to prospective employees. The annual security report must also be submitted to the Secretary of Education (over the internet) each year, by Oct. 15th of each year.

3Campus Sex Crimes Prevention Act
This law requires a statement advising the campus community where law enforcement agency information provided by a State concerning registered sex offenders may be obtained, such as the law enforcement office of the institution, a local law enforcement agency with jurisdiction for the campus, or a computer network address. Notification may be accomplished by adding the statement to the Annual Security Report required by the Campus Security Act. Suggested deadline of Oct. 1 of each year to coincide with Annual Security Report.