Payment delivery, Wire, and ACH Payments

Payment Delivery

  • W&L uses an outside company to process payments to certain vendors via check, ACH, or VISA card payments.
  • Vendor checks will not be returned to departments.
  • Credit cards should be used for payment when possible. This reduces the number of people who have to touch a transaction.
  • Credit cards should also be used for recurring transactions with office supply, water, coffee, and other companies.
  • Employees and students are encouraged to sign-up for Accounts Payable Direct Deposit Sign Up Instructions.
  • Employee reimbursements are not sent through Campus Mail and are not available for pickup at the Business Office.  They are sent via Direct Deposit if enrolled or mailed to employee's home address.
  • Student payments are sent Direct Deposit, if enrolled. If not, their check can be picked up at the Business Office or mailed to the address indicated on request.

Wire and ACH Payments

  • Wire payments can be made to non-US vendors. Full bank account information is required including the Bank name and address, IBAN or account # and bank sort code.
  • We can also pay vendors via ACH (eChecks) if needed. Accounts Payable needs three pieces of info to do so:
    1. Bank routing #
    2. Bank account #
    3. Email address to receive the payment notice. This data is listed on vendor invoices more often as electronic payment becomes more common.
  • Make certain the purpose of the payment is clearly indicated on the request so that we can enter the necessary information for the banks. Wires and ACH payments are monitored by the banks for reporting purposes to Homeland Security and the DEA.