Information for Faculty

Employment and Pay Policies

Employee Health and Well-Being

Academic Policies

Spring 2020 Course Enhancements

  • For this spring, the Spring Term enhancement funds will be available to ALL Spring Term courses right up to the last day of Spring Term classes. The limit is $2,000 per course. If that doesn't count all of the additional cost to students, we will have to make sure that they know that figure as soon as possible and well before the beginning of the course.

Virtual Instruction Resources

  • ITS, in consultation with the Provost's Office and CARPE, has formalized a training academy designed specifically for virtual instruction. Registration is open and sessions begin on Monday, March 16. To view the offering and register, please visit Sessions will be offered in-person with capacity capped at 30, as well as online using Zoom with a maximum of 100 attendees. ITS intends to record all sessions in order to provide video access for those who can't attend in person: view the training archive.

Other Technology Resources

  • Laptop Requests: All those required to work from home who need a laptop may request one using this form: ITS is prioritizing placement for instruction and business continuity first, then for others with need. 
  • Other Equipment Needs: Please use the Help Desk per the standard process (X4357,
  • Software Updates: ITS is expanding licensing where possible.
  • Zoom: All faculty teaching in Winter term have Zoom Pro accounts.
  • Adobe Creative Cloud: For those students currently using Adobe products, W&L has obtained participation in Adobe's offer to allow student access from personal machines off-campus.
  • MyVI remains available, particularly for specialty software needs and access to campus resources, and is being updated with more licensing and server resources in anticipation of demand.
  • Specific Software Needs or Questions: Please inform the Help Desk and/or your Client Services support person.

Textbook Information for Undergraduate Faculty

UG Winter Term Rentals:

Students with outstanding rental books will receive a reminder email on Monday, April 20th listing the titles they rented from the University Store. This email will explain the process for returning these books. In close conjunction with that email, students will also receive an email from UPS Worldship containing a prepaid shipping label that can be used to send their rental book(s) back to us. Students will be responsible for packing their books, affixing the prepaid label, and either dropping at a UPS dropbox/facility or arranging a carrier pickup.

Students remaining on campus or in the Lexington area may return their rentals in person in the University Store. Please note that the store has limited hours during this period. Our current hours are Monday, Wednesday, and Friday from 11am to 2pm.

Returned rentals must be physically received by the University Store by Monday, May 4th. This means students should plan to mail their returns no later than Monday, April 27th to allow for adequate transit time. Rentals will be checked for condition, as always. Students who fail to return their book(s), or whose books are received in unacceptable condition, will have the appropriate costs charged to their student account.

Students who have left the country should reach out to to obtain an accommodation.

UG Spring Term Textbooks and Course Materials:

The University Store will collect all required textbook information from Spring Term faculty and post it online. Spring Term faculty should continue to send in their book orders, as before. Required books can be viewed by visiting the Registrar's Spring Term Course Listings, then clicking on any course, and then clicking the "View Books Now" link.

In general, the University Store will NOT provide textbooks for Spring Term courses. Students are encouraged to use the required listings from W&L's site and purchase books on their own. However, the store's staff will be researching any particularly hard-to-source textbooks and plans to offer those, along with course packs, for direct sale to students who need them. If you are registered for a course with one of these textbooks, or a course that has a required course pack, the University Store's textbook staff will reach out to enrollees in your course before April 17th with information about ordering your course materials.

If you are concerned about ordering your own textbooks or feel you will be unable to do so, please reach out as soon as possible to us at We will be happy to order books for any student and ship them to your home. In order for our staff to have adequate time to source your books and get them to you for the start of spring term classes, please make this request by Friday, April 3rd.

Textbook Buyback:

There will be no physical buybacks of textbooks for the remainder of the academic year. However, Washington and Lee does offer an online buyback option that is available to you during this time. Students can check prices and print a pre-paid shipping label to send in their books. Once the books have been received, students will get a check in the mail. The online buyback is available here:

Ongoing Searches

Updated March 13, 2020

Per the university's new policies prohibiting visitors to campus taking effect 12:00 p.m. Sunday, March 14 through Saturday, April 18, it is necessary to change plans regarding search-related travel for candidates. As you know, all university facilities will be closed to the public. No visitors or guests will be permitted in academic buildings, athletic facilities, libraries, museums, student residences or dining facilities. Given this policy change, candidate travel to campus for this time period must be canceled. Any candidate that has purchased travel out of pocket will be reimbursed by the university.

You can offer remote interviews in place of scheduled on-campus interviews, and to move forward with searches where interviews have not yet been scheduled. Please use Skype as appropriate for first-round interviews, and in circumstances where all interviewers will be present in one location.

If you need to use Zoom due to search committee members accessing the interview from multiple locations, or because you have a visiting faculty candidate who will need to give a teaching demonstration, contact Julie Knudson or Sierra Gray. We will need to know: 1) who will be setting up the Zoom interview, and 2) the dates that you need access to Zoom. We can provide access to a temporary Zoom license for the duration of your interview process. When your interview process is complete, the license will be used for other university business.

Recommendations for travel related to recruitment will follow the recommendations of the university's Emergency Operations Group, which is posting updates at