Campus Facilities: Hours and Access

Effective at 5:00 p.m. on Wednesday, March 18, campus facilities will only be accessible via university card access to faculty and staff, as well as students registered with Student Affairs.

As the COVID-19 situation remains fluid, we may need to amend these hours in coming days. Please check this page for the latest hours before you come to campus.

We remind all students, faculty and staff that the university is instituting these restrictions for the health and safety of our community, and that Human Resources has advised employees to work from home as much as possible. We appreciate your patience and understanding as we work through any access issues that result from these changes.

If you have questions about accessible hours for university facilities, please call x8999 before coming to campus.

Current Building Hours

Student Health Center

The Student Health Center is open from 9:00 a.m. - 5:00 p.m., Monday - Friday. The door is locked, so students must call ahead and speak to a staff member. We are trying to space out visits and take care of as many needs as we can by phone or other communication tools to reduce the risks of viral transmission. If you have a medical healthcare need or question, please call 540-458-8401 to speak with a SHC staff member. Leave a message for non-urgent needs, and we will return your call. If you need urgent assistance when the SHC is closed, contact Public Safety at 540-458-8999. If you have a medical emergency, call 911 or proceed to the nearest Emergency Room.

Elrod Commons:

  • Monday - Friday: 8:00 a.m. - 6:30 p.m.
    Saturday and Sunday: 10:30 a.m. - 6:00 p.m.

The Marketplace:

Meals are available for purchase to students who have registered with Student Affairs, as well as faculty and staff who continue to work on campus, on a take-out only basis during the following hours:

Monday - Friday

  • Breakfast: 8:00 a.m. - 10:00 a.m.
  • Lunch: 11:00 a.m. - 1:00 p.m.
  • Dinner: 5:00 p.m. - 6:30 p.m.

Saturday - Sunday

  • Brunch: 10:30 a.m. - 1:00 p.m.
  • Dinner: 5:00 p.m. - 6:00 p.m.

Leyburn and Telford Libraries:

In an effort to further limit personal interaction for the health and safety of our community, Leyburn and Telford Libraries' physical spaces will be closed to all students effective Monday, March 23, and will close to all after March 27. Library staff will continue to support students, faculty and staff remotely.

The library staff are eager to offer support. You are encouraged to reach out to your assigned librarian or email library@wlu.edu to inquire how the library can meet your needs.

Library services for all of the W&L community (faculty, staff & students)

  • Library online resources - The library's online resources aren't bound by walls. Off-campus users have access to the library's robust selection of databases, journals, eBooks, and streaming content. Just start at library.wlu.edu to ensure direct access without paywalls.
  • eBooks - The library can determine if editions are available for books that you need.
  • Interlibrary Loan - Articles and book chapters are still available for digital delivery, but shipping of physical items has been suspended.
  • Chat Reference - A Chat Reference service will be available when classes resume March 30 for on-demand, online research support, but don't hesitate to reach out to your favorite librarian.

In short, contact the library about what you need, and library staff will do their best to accommodate. Explore additional services specific to faculty and specific to students below.

Additional Services for Faculty

    • Videos - The library can determine if streaming rights are available on videos you would like to use in class.
    • Scans - If ebooks are not available, the library can scan chapters of books in the collection to post on Canvas.
    • Carry-out services - If you need items from our collection, send citations and call numbers to library@wlu.edu. In 24-48 hours (weekdays), we will contact you about picking the items up.
    • Special Collections - Special Collections remains available to faculty and staff by appointment; contact Tom Camden (camdent@wlu.edu) to schedule one. Scans are an option if you wish to use Special Collections materials in your classes.
    • LibGuides - On request, librarians can embed the specialized subject guides they produce in your Canvas courses. Contact your assigned librarian or email library@wlu.edu to have a specialized LibGuides subject guide created for your class and embedded in your Canvas course.
    • Free publisher and database resources - Librarian Kaci Resau has curated a list of academic resources temporarily offered free of charge to assist in the transition to online learning. W&L faculty may access these ebook, etextbook, journal, and streaming media resources at https://libguides.wlu.edu/az.php?s=183117.
    • Streaming Services - The library subscribes to a variety of streaming services faculty can use in their media-rich classes. If you wish to stream content from a vendor not listed below, contact your assigned librarian or email library@wlu.edu to initiate an investigation of availability.

Additional services for Students

  • Items in the collections - use the Interlibrary Loan form to submit requests
  • Scans - If ebooks are not available, the library can scan chapters of books in the collection for you.
  • Books - we can ship a limited number of books to you. We will provide prepaid return UPS labels for seniors. Returning students can return books in the fall.
  • Items in your carrel - if you left items in your carrel that you need, let us know at library@wlu.edu, and we will ship these items back to you.

Athletic Facilities

All athletic facilities, including the Fitness Center, are closed until further notice.

Mail Room

The Mail Room will be open to the campus community from 11:00 a.m. - 12:00 p.m. Monday - Friday for mailings and package pickups. Mail Services will conduct an afternoon mail run to pick up and deliver mail to campus offices.

University Store

Current store hours are Monday, Wednesday, and Friday from 11:00 a.m. to 2:00 p.m.

Frequently Asked Questions

What access do I currently have?

      • Faculty have access to the following facilities:
        • Their own office building and all other academic buildings (24/7)
        • Elrod Commons during accessible hours (posted above)
      • Staff have access to the following facilities:
        • Their own office building and other buildings necessary based on their job assignment (24/7)
        • Elrod Commons during accessible hours (posted above)
      • Students remaining on campus and in Lexington who have registered with Student Affairs have access to the following facilities:
        • Their individual residence facility (24/7)
        • Elrod Commons during accessible hours (posted above)

Who do I call if I can't access a building I need to enter?

If you need immediate access to a building or room, please contact Public Safety (540-458-8999) and an officer will respond to assist. If you need your card access privileges updated because you are not getting access to a space you need regularly, please email publicsafety@wlu.edu.

I've lost my university card. How do I get a new one?

Please stop by the second floor (Room #247) of Elrod Commons between 8:30 - 4:30 on March 18.

What about buildings that do not have card access?

Faculty and staff assigned to buildings without card access should have keys that provide access to the exterior door(s) as well as their individual office space in the building. If you need access to a building or room, please contact Public Safety (540-458-8999) and an officer will respond to assist.