What physical distancing measures are anticipated for office spaces and meetings?
As employees return to campus, the need to encourage physical distancing will remain a priority. Office spaces may need to be rearranged, meeting spaces closed off and clear circulation patterns for high-traffic areas considered and identified. Hugh Latimer, the campus architect, is available to consult with department directors on arrangement of office space and the need for alterations.
- Offices and Work Stations - Departments should assess work environments and meeting rooms to institute measures to physically separate and increase distance between employees. If an employee works in an office, no more than one person should be in the same room unless the required 6 feet of distancing can be consistently maintained. Open work areas require the use of face coverings. Plexiglass shields will be provided by Facilities upon request from the department and installed in areas where needed.
- Using Restrooms - Use of restrooms should be limited based on size to ensure at least 6 feet distance between individuals. Wash hands thoroughly afterward to reduce the potential transmission of the virus.
- Using Elevators - Use of elevators should be limited where possible to avoid close proximity. Wash your hands or use sanitizers upon departing the elevator.
Convening in groups increases the risk of virus transmission. Where possible, meetings should be held using either Zoom or Microsoft Teams. In-person meetings are limited based upon the posted physical distancing capacity of the room. Departments should rearrange chairs and tables to support physical distancing practices. All attendees must wear a face covering while sharing space in a common room.
For more information on physical distancing:
What do I do if I am in a high-risk category for severe illness due to COVID-19 and my doctor does not feel I should return to work?
Contact Mary Main in Human Resources to complete a Medical Certification and Request for Modified Work Arrangement form. Upon completion of this form by your doctor, and if you are able to work remotely, you will continue to do so. If you do not have remote work, you may be approved for unpaid Family and Medical Leave (FMLA) if your circumstances qualify for FMLA and if you have FMLA available, in which case accrued CTO/SLR may be used.
I work at W&L. Will I have to attest to any symptoms of possible COVID-19 or exposure history?
Everyone in the university community must follow public health recommendations consistently to minimize the risk of exposure to and transmission of the virus that causes COVID-19 illness.
There will be a system in place for every employee (faculty and staff) to attest to any symptoms of possible COVID-19 or exposure history on a daily basis. Employees will be required to maintain a daily workplace contact log in the event the university needs to trace employee contacts for public health infection exposure investigation. Information about contact tracing will be provided to department directors.
What if I have an immediate family member with an underlying medical condition that makes them more susceptible to serious illness from COVID-19? Will I be required to return to work on campus?
Where possible, the University encourages employees to work with their supervisor to enable working from home. For work that cannot be performed from home, the University has implemented protocols and policies to reduce the risk of transmission on campus. Employees with family members at high risk should be hyper-vigilant, practice rigorous hygiene, and take every precaution to protect at-risk family members at home.
If you are unable to work remotely and choose not to come to work due to an immediate family member with an underlying medical condition, you may use your CTO.