COVID-19 Weekly Update: March 16, 2020

To: Students, Faculty and Staff
From: Sidney Evans, Marc Conner and Mary Main
Date: March 16, 2020

Good afternoon,

We write with several reminders for students, faculty and staff as we transition into the two-week recess before virtual instruction begins:

Students Living On Campus:

  • All students except those with express permission from the Residence Life Office must depart their on-campus residences no later than 6:00 p.m. on Wednesday, March 18.
  • We strongly encourage students who are able to do so to return home as soon as possible. Guidance and travel restrictions for localities across the country are changing frequently, and student services at W&L will be increasingly limited in the coming days as many of our faculty and staff transition to remote work to comply with the latest public health guidelines for social distancing.
  • We encourage students living on campus to remove all of their belongings as they would at the end of the academic year.
  • Students who are unable to take everything at this time should email to request authorization to leave their belongings.

2020-21 Upper-Division Housing Registration:

  • Housing registration will remain open until further notice. The housing lottery and selection process (previously scheduled for March 24-27) has been postponed. Please continue to check your W&L email frequently for updates, especially related to housing registration and selection dates. For more information, visit the Residential Life website.

Campus Services Through March 18, 2020:

  • Dining Services hours are posted our website. The Tea House, the Brief Stop and Sorority Dining are closed.
  • The Mail Room is open 8:30 a.m. - 4:00 p.m.
  • All Physical Education and Athletics facilities, including the Fitness Center, the Natatorium, the Pavilion, the Duchossois Tennis Center and Wilson Field, will close at the end of business today. The stadium equipment and locker rooms will remain open until Wednesday, March 18, to allow students to gather and return equipment.
  • The Student Health Center will remain open 24/7 until 5:00 p.m. on Wednesday, March 18. Thereafter, the center will be open 9:00 - 5:00 p.m., Monday-Friday each week to provide clinical services to enrolled students who are staying on campus or in the local community.
    • Please contact us if you have medication refill needs for prescriptions from a SHC provider. Please contact your home/community provider for other acute healthcare needs.
    • If you have questions about medical care please call 540-458-8401 and leave a message, or e-mail
  • The University Counseling Center will close at 5:00 p.m. today, March 16. All services after that time will be provided by phone or other communication platforms only. Counselors will reach out to currently scheduled students about those visits.
    • Clinical services will primarily be provided to enrolled students who are staying on campus or in the local community.
    • Counselors will attempt to connect other students who are outside of Virginia with appropriate resources for care as needed during their time away from campus.
    • If you have questions about mental health care please call 540-458-8590 and leave a message, or e-mail

Other Campus Services:

  • In general, the best advice is to think ahead and call ahead. Call or email an office rather than going there in person. Office hours will vary across campus, and most questions can and should be answered at a distance.


  • Human Resources distributed guidance for staff and administrators yesterday evening regarding pay policies and remote work. We strongly recommend that all employees who are able to work from home do so at this time, with supervisory approval.
  • Meetings should be scheduled virtually whenever possible. If in-person meetings are required, they should be limited to small groups and held in spaces large enough to observe current guidelines for social distancing.
  • In-person attendees should allow 3-6 feet of distance between seating, and anyone with fever/respiratory illness symptoms should not attend.

Undergraduate Academic Calendar:

  • A final calendar for the undergraduate Winter and Spring Terms will be forthcoming from Provost Conner on Wednesday, March 18.

Faculty Training:

Student Financial Accounts and Refunds:

  • Students and families will receive more information about financial accounts, including room and board refunds and flex dollars, from Vice President Steve McAllister later this week.

More Information:

  • Resources and information for students, faculty and staff, as well as answers to Frequently Asked Questions, can be found on our Coronavirus Response website.

W&L is a tight-knit community, and this transition is painful for all of us. We have been gratified, and in some cases overwhelmed, by the outpouring of support and good will across campus as we have navigated this new landscape together. We will miss our daily interactions with students and colleagues across campus and wish you all good health in the weeks and months ahead. Please follow the latest public health guidance carefully and take care of yourselves and each other.

Sidney Evans, vice president of student affairs and dean of students
Marc Conner, provost
Mary Main, executive director of human resources