Weekly COVID-19 Committee Update - Faculty and Staff

To: W&L Faculty and Staff
From: COVID-19 Committee
Date: Tuesday, August 4

Below is this week's update on the university's response to the COVID-19 pandemic, including details on a variety of topics related to the community's return to campus. While the committee will provide regular updates by email, please also remember to check the COVID-19 Resources website, which includes the latest campus messages, a variety of resources, and FAQs that are being updated regularly, and to submit your questions to covid19@wlu.edu.

Dates and Deadlines

  • Aug. 4 at 5:30 pm - First Years Virtual Town Hall
  • Aug. 5 at 5:30 pm - Sophomores and Juniors Virtual Town Hall
  • Aug. 5 - Deadline for Undergraduates to elect Fall 2020 Virtual Classes only
  • Aug. 6 at 5:30 pm - Seniors Virtual Town Hall
  • Aug. 7 at 12:00 pm - Undergraduate Faculty Zoom Open House with the Deans, the Provost, and Dr. Jane Horton, Director of Student Health and Counseling Services. Faculty should register in advance for this meeting at https://wlu.zoom.us/meeting/register/tJckc-GprjIqGdz-S3vrhp3psLIYgPdjtF10


  • Anyone with a fever (100.5° F or higher) or other possible COVID-19 symptoms (such as cough, shortness of breath, sore throat, muscle aches, headache, chills, or new loss of sense of taste and/smell) must remain at home and notify his/her supervisor. Any employee who develops a fever or other symptoms while at work must leave immediately and go home. Any employees with fever or other symptoms should stay away from others and contact their health care provider by telephone or utilize the Virginia Department of Health website for advice about assessment and COVID-19 testing, if indicated. Supervisors must notify Human Resources immediately should an employee develop possible symptoms. Employees not at work due to possible COVID-19 will receive COVID pay and will not be required to use CTO, upon approval from Human Resources.
  • As we quickly approach the time when we will welcome students back to campus, we are strongly discouraging personal travel for faculty and staff. If you plan to leave the state of Virginia, inform your supervisor or department head of your travel plans. In all circumstances, the University reserves the right to require a 14-day self-quarantine requirement upon your return.
  • Orders for personal protective equipment (PPE) items via the online order form will be accepted throughout the month of August (until the time the University Store reopens with business hours). Employee order fulfillment may slow down during this period as the store staff shifts to fulfilling student kits. Should you need more supplies after the order form closes, COVID supplies will be available in the University Store throughout the year. Show University ID to receive the community discount and get your items at cost.

Mandatory Employee COVID-19 Testing

Employee COVID-19 testing will take place between August 10 and August 19. Participation is mandatory unless you have received an exemption from Anne Remington (Human Resources). Please look for two emails this week. One is from COVID19@wlu.edu and contains important information about testing and a link to schedule your appointment at Evans Hall. The second email is from NoReply@bodetech.com asking you to confirm your registration on the BodeCARES web portal. Please complete both steps. Dining employees do not need to schedule an appointment, but will need to complete the registration on the BodeCARES web portal.

Textbooks and Course Materials

Due to social distancing considerations, students will not be able to purchase textbooks and course materials inside the physical University Store during the lead-up to the term and the first week of classes. In a typical year, this process involves hundreds of students congregating in a relatively compact space over a short period of time to select and purchase their books. Instead, all purchases and rentals of textbooks between now and August 31 must be conducted online using the University Store's online ordering site.

Book orders will be processed by store staff and made available for pickup. They will also be available for shipping, for those students who elect to be fully remote. Orders will be processed as quickly as possible, but processing may take up to 2 days during the busiest periods. Faculty may want to check the online ordering site to verify that the correct information is present for their courses. For questions about textbook adoptions or ordering, email University Store Book Manager Nancy Trumps.

Student Communications

On Wednesday, July 29, the Office of Student Affairs sent an email to undergraduate students and their parents including information about upcoming student town hall sessions, virtual-only enrollment, the new Statement of Student Life Principles and Expectations, student COVID-19 testing and self-quarantine protocol, transportation services and campus mail services. Past updates for students, faculty and staff can be found on the main COVID-19 Resources page under Latest Community Updates.