Weekly COVID-19 Committee Update - Faculty and Staff

To: W&L Faculty and Staff
From: COVID-19 Committee
Date: Tuesday, July 21

Below is this week's update on the university's response to the COVID-19 pandemic, including details on a variety of topics related to the community's return to campus. While the committee will provide regular updates by email, please also remember to check the COVID-19 Resources website, which includes the latest campus messages, a variety of resources, and FAQs that are being updated regularly, and to submit your questions to covid19@wlu.edu.

Dates and Deadlines

  • Friday, July 24 at 12:00pm: Undergraduate Faculty Zoom Open House with the Deans and Provost
  • Tuesday, July 28 at 1:00pm: Virtual Staff Town Hall on Return to Work Procedures
  • Monday, August 10: Deadline for students to notify class deans if they have selected only Fall Term classes that are offered virtually

Employment & Return to the Workplace

Human Resources and the COVID-19 Committee will host a virtual Q&A for staff on July 28 at 1:00pm to talk about employee return to work procedures. Click on the following link to register: https://wlu.zoom.us/webinar/register/WN_KgFN64C1SyCtd7U85DAaRA. Please provide your questions in the registration form.

Personal travel should be limited, where possible, to the State of Virginia. If you plan to leave the state of Virginia, inform your supervisor or department head of your travel plans. To learn more about current COVID-19 hotspots within and outside of the state of Virginia, see https://www.kff.org/coronavirus-covid-19/issue-brief/state-data-and-policy-actions-to-address-coronavirus/. Please keep in mind that circumstances may change while you are traveling, and we recommend you check this website frequently. In all circumstances, the University reserves the right to require a 14-day self-quarantine requirement upon your return.

Lexington City Schools and Rockbridge County Schools recently communicated their plans regarding 2020-21 class schedules. Employees should begin conversations with their supervisors now as to what flexibility there is in meeting work requirements. Solutions to accommodate work and child care obligations may include:

  • Working remotely
  • Changing shifts
  • Reducing hours
  • Staggered days
  • Changing work locations

Employee PPE Starter Kit Distribution

Employee personal protective equipment (PPE) starter kits and/or add-on items that have been ordered are being fulfilled and distributed by University Store staff on a rolling basis over the next two weeks. Orders are being fulfilled as products are available, so not necessarily in the order they were placed. Many kits have already been delivered, and deliveries will continue on a regular basis until all orders have been filled. University Store staff appreciate your patience as they assemble and deliver more than 900 employee kits and over 2000 student kits.

  • When your order is ready to be filled, store staff will reach out to you by phone to obtain payment information. You may pay via credit or debit card, W&L general debit, or check. You will receive an email copy of your receipt.
  • Kits are being delivered to the building and department where you work, through coordination with at least one departmental contact in each building. The departmental contacts are accepting deliveries and either placing them securely in individual offices or contacting employees to determine a pick-up time and place.
  • In a few cases, if an item or two is missing from an order, the bulk of the order may be fulfilled now without the missing items. In those cases, to facilitate processing, you will be charged for all items at the time of your initial delivery and backordered items will be delivered in August.
  • It's not too late to place an order for PPE items via the online order form.If you already placed an initial order but would like to order additional items, you may fill out another order form.

Campus Buildings & Facilities

The new Richard L. Duchossois Athletic and Recreation Center will open for the 2020 Fall Term. No specific date is currently set for when the Washington and Lee community will be able to use the building, but it will be announced in the near future. In order to ensure the health and safety of the community once the building is open, all users of the facility will be expected to adhere to university and public health and safety guidelines, including the use of PPE and physical distancing at all times.

The hours of operation for the facility and the fitness center will likely be reduced during this time, and the capacity for different areas of the building will be limited. Until announced otherwise, the facility will be restricted to current faculty, staff and students. No visitors or family members of employees will be allowed access to the building per university guidelines. An announcement regarding first date of use, specific hours of operation and capacity limitations will be made in August as we get closer to the start of the fall term.