Summer Campus Access

To: W&L Faculty, Staff and Students in Lexington
From: Elizabeth Oliver, Mary Main and Sidney Evans
Date: June 17, 2020

Earlier this month, a working group was convened to outline access parameters for the W&L campus this summer.

The University's primary goals with respect to its physical campus in the summer months are:

  • To clean and prepare our buildings and facilities;
  • To develop appropriate protocols to provide as safe a return to work for our employees as reasonably possible;
  • To work toward having our campus ready and as safe as reasonably possible for the return of students this fall.

This will take a great deal of work by our facilities staff and others in cleaning and rearranging work and learning spaces while maintaining sound and compliant social distancing and hygiene practices. Employees gradually returning to work on campus will need to learn to work under new conditions.

Given these goals and the importance of keeping our employees as safe as we can while not inviting distractions and potential virus transmission onto campus, the University has developed the following summer access parameters for the Washington and Lee campus. These parameters will be in effect until at least August 10, and are subject to review and adjustments that the University believes to be appropriate and prudent:

  1. ALL persons who come to campus and to University-owned and rented buildings and facilities (employees, students registered for particular building access, vendors, visitors) must comply with six-foot social distancing, the Governor's order re: masks inside buildings, and current limitations on the size of gatherings. This applies to ALL of the allowed activities listed below.
  2. Students are only allowed into two buildings on campus and only if registered for access (Elrod Commons areas designated for registered student use for the food pantry, etc. and designated areas of the law school for registered law graduates to study for the bar exam).
  3. The disc golf course, tennis courts, and track will be open for exercise. No public restrooms will be available.
  4. Campus visitors may be on the outside grounds of campus/front lawn, though no public restrooms will be available.
  5. Vendors and essential contractors approved by the applicable executive director or vice president are allowed only in the buildings and facilities where they need to make deliveries or perform services, subject to compliance with W&L parameters and current Governor's orders.
  6. No employees should be in campus buildings or University-owned or rented buildings or facilities unless they have been authorized to return to campus by their department director in accordance with the University's Returning to the Workplace guidelines. Employees are authorized to be only in their offices, department workspaces, or other campus or University-owned or rented buildings/facilities as necessary to carry out their work responsibilities. NO student employees are authorized to work in campus buildings or University-owned or rented buildings/facilities until further notice, unless the student has been expressly authorized to do so by the provost or a vice president.
  7. Other than W&L employees who have been authorized to return to work under #6 above, or essential visitors approved by the president or a vice president, NO persons are allowed in campus buildings or University-owned or rented buildings or facilities - including indoor athletic facilities, museums, galleries, etc. [This does not apply to employees or non-employee lessees who reside in University-owned property, or their family members/guests, or to students who have been approved to reside in student housing for summer 2020.]

NOTE: The University's focus in its early phases of return to work is on cleaning and rearrangement/outfitting of work and learning spaces to promote health and safety of the campus community. We need our employees to be able to work and clean in these spaces without distractions or congestion. Further, each person who does come to campus and into campus or University-owned or rented buildings should be mindful of the footprint they leave so as to minimize additional cleaning/trash removal, etc. for facilities staff. The University will continue to review and assess campus and facilities access over the summer and will issue announcements of any changes to campus/building access via the COVID-19 website and campus updates from this email address.