Campus Building Access Beginning March 18 at 5:00 p.m.: March 17, 2020

To: W&L Students, Faculty and Staff
From: Ethan Kipnes, Director of Public Safety
Date: March 18, 2020
Re: Campus Building Access Beginning March 18 at 5:00 p.m.

As you know, students living in on-campus housing who are able to return home have been instructed to depart Lexington by 5:00 p.m. tomorrow, March 18. At that time, campus facilities will only be accessible via university card access to faculty and staff, as well as students registered with Student Affairs. We remind the community that all athletic facilities, including the Fitness Center, are closed until further notice.

Student Affairs staff will be on hand on the second floor (Room #247) of Elrod Commons tomorrow, March 18, from 8:30 a.m. - 4:30 p.m. to issue new cards for faculty and staff who may have misplaced their university cards. Please consult the FAQs below, and contact publicsafety@wlu.edu if you have questions about building access that are not answered in this message.

As the COVID-19 situation remains fluid, we may need to amend these hours in coming days. Please check the website for the latest hours before you come to campus.

We remind all students, faculty and staff that the university is instituting these restrictions for the health and safety of our community, and that Human Resources has advised employees to work from home as much as possible. We appreciate your patience and understanding as we work through any access issues that result from these changes.

If you have questions about accessible hours for university facilities, please visit the Coronavirus Response website or call 540-458-8999 before coming to campus.

Frequently Asked Questions:

What access do I currently have?

  • Faculty have access to the following facilities:
    • Their own office building and all other academic buildings (24/7)
    • Leyburn Library during accessible hours (posted below and online)
    • Elrod Commons during accessible hours (posted below and online)
  • Staff have access to the following facilities:
    • Their own office building and other buildings necessary based on their job assignment (24/7)
    • Leyburn Library during accessible hours (posted below and online)
    • Elrod Commons during accessible hours (posted below and online)
  • Students remaining on campus and in Lexington who have registered with Student Affairs have access to the following facilities:
    • Their individual residence facility (24/7)
    • Elrod Commons during accessible hours (posted below and online)
    • Leyburn Library during accessible hours (posted below and online)

Who do I call if I can't access a building I need to enter?

If you need immediate access to a building or room, please contact Public Safety (540-458-8999) and an officer will respond to assist. If you need your card access privileges updated because you are not getting access to a space you need regularly, please email publicsafety@wlu.edu.

I've lost my university card. How do I get a new one?

Please stop by the second floor (Room #247) of Elrod Commons between 8:30 - 4:30 tomorrow, March 18.

I'm an undergraduate or law student remaining in Lexington. How do I register with Student Affairs for building access?

Students who wish to register with Student Affairs for access to the Marketplace, Leyburn Library and the Student Health Center should fill out the registration form online: https://forms.gle/vc99iYCwY9nKrEsz8. Registrations must be received by noon on Thursday, March 19.

What about buildings that do not have card access?

Faculty and staff assigned to buildings without card access should have keys that provide access to the exterior door(s) as well as their individual office space in the building. If you need access to a building or room, please contact Public Safety (540-458-8999) and an officer will respond to assist.

Current Accessible Hours

Elrod Commons:

March 19 and 20:

  • 8:00 a.m. - 7:00 p.m.

Beginning on March 21:

  • Saturday and Sunday: 10:30 a.m. - 6:00 p.m.
  • Monday - Friday: 8:00 a.m. - 6:30 p.m.

The Marketplace:

March 19 and 20 only:

  • Breakfast: 8:00 a.m. - 10 a.m.
  • Lunch: 11:00 a.m. - 1:00 p.m.
  • Dinner: 5:00 p.m. - 7:00 p.m.

Beginning on March 21:

Saturday - Sunday

  • Brunch: 10:30 a.m. - 1:00 p.m.
  • Dinner: 5:00 p.m. - 6:00 p.m.

Monday - Friday

  • Breakfast: 8:00 a.m. - 10:00 a.m.
  • Lunch: 11:00 a.m. - 1:00 p.m.
  • Dinner: 5:00 p.m. - 6:30 p.m.

Leyburn Library:

Monday - Friday

  • 8:30 a.m. - 5:30 p.m.