Weekly COVID-19 Committee Update - Faculty and Staff

To: W&L Faculty and Staff
From: COVID-19 Committee
Date: Tuesday, August 25

Below is this week's update on the university's response to the COVID-19 pandemic. Please remember to check the COVID-19 Resources website for the latest campus messages, resources, and FAQs that are being updated regularly, and to submit your questions to covid19@wlu.edu.


  • All personal travel is strongly discouraged at this time. Inform your supervisor or department head of all travel plans, regardless of destination. Given the current spread of COVID-19, you should expect a 14-day self-quarantine requirement upon your return.
  • The Duchossois Athletic and Recreation Center is currently open to W&L Athletics staff members, as well as W&L students, faculty and staff who have an academic class in the building. Starting Aug. 31, all current W&L faculty, staff and students will be permitted entrance during designated hours. No visitors or family members of employees will be allowed access to the facility per university guidelines.

W&L COVID-19 Dashboard

The W&L COVID-19 Dashboard was launched Aug. 21. The dashboard contains information about testing and reported cases of COVID-19 on campus, as well as COVID-19 Environmental Levels, which were developed to provide the university with a structured approach to responding to the pandemic. The environmental level indicator provides an at-a-glance view of the COVID-19 environment on campus based on 13 key indicators.

On Aug. 24, the COVID-19 Committee changed the environment level from yellow-low to yellow-middle based on the following factors:

  • Lack of compliance with social distancing, face coverings, and expectations for social gatherings
  • Lack of compliance with Daily Attestation requirement

REQUIRED: Daily Attestation

As of today, a majority of faculty and staff are still not regularly completing the Daily Attestation. As a reminder, all employees must complete the symptom/exposure check daily as a part of their own regular health monitoring routine, even if they are not scheduled to work or are not coming to campus. This includes employees working remotely.

Local Schools and Flexible Work Arrangements

Lexington City Schools and Rockbridge County Schools have now both communicated their plans regarding 2020-21 class schedules, which include virtual instruction for most students for the first nine weeks. Faculty and staff with children entering Kindergarten through Grade 8, and those with children with special needs, should discuss possible options with their department directors (staff) and Deans (faculty). Solutions to accommodate work and child care obligations may include:

  • Working remotely
  • Changing shifts
  • Reducing hours
  • Staggered days
  • Changing work locations

In addition, child care stipends are available through Human Resources to households whose adjusted gross earnings are less than $75,000, and W&L provides employee memberships to Care.com to assist families in finding care providers. For more information, visit the Dependent Care page on the university website. Contact Kim Austin in Human Resources with questions.

Personal Protective Equipment Orders

The PPE online order form has closed. PPE supplies can now be purchased in person at the University Store. Show W&L ID to receive your discount. Supplies can also be purchased on the store's website. Enter promo code PPE at checkout to receive the supplies at the discounted rate.

Student Communications (as information)

  • On Aug. 25, Student Affairs sent updates regarding Lack of Compliance and Conduct Sanctions to undergraduate students and law students.
  • On Aug. 19, Student Affairs sent updates to undergraduate students and law students including information about COVID-19 testing, required daily health attestation, physical distancing and face covering guidance, and an athletics facilities update.