Weekly COVID-19 Committee Update - Faculty and Staff

To: W&L Faculty and Staff
From: COVID-19 Committee
Date: Tuesday, August 11

Below is this week's update on the university's response to the COVID-19 pandemic, including details on a variety of topics related to the community's return to campus. While the committee will provide regular updates by email, please also remember to check the COVID-19 Resources website, which includes the latest campus messages, a variety of resources, and FAQs that are being updated regularly, and to submit your questions to covid19@wlu.edu.

Dates and Deadlines

  • Aug. 10-19: Mandatory Employee COVID-19 Testing in Evans (see below for more information)

W&L Enters Return to Work Phase Three

Phase Three of W&L's Return to Work Plan began on August 10. This phase is a return to full operations during which approximately 60% to 100% of employees may return to work. Physical distancing and protection hygiene practices remain in place and some employees are asked to continue working from home during Phase Three, in order to reduce social contact within departments. Refer to the COVID-19 Resources website for more information.

Daily Health Attestation

Yesterday, all faculty, staff and students should have received an email announcing the launch of the daily attestation application. All employees should:

  1. Visit the attestation website at: https://attest.wlu.edu and bookmark the site, which is designed to work on all types of devices, from desktop/laptop computers to personal mobile devices (iOS and Android instructions are available).
  2. Review the Statement of Community Expectations and the Affirmation and Agreement to Community Expectations statement. Click "I Acknowledge" to continue. You will only have to do this once.
  3. Answer the two daily attestation questions, then click "submit."

The daily attestation must be done before reporting to work each day on campus. Supervisors will have access to a daily report that indicates whether employees have completed the attestation. Employees may not work until this daily health check has been completed. All employees should complete the symptom/exposure check daily as a part of their own regular health monitoring routine, even if they are not scheduled to work or are not coming to campus.

Personal Travel

As we quickly approach the time when we welcome students back to campus, we are strongly discouraging personal travel for faculty and staff. Inform your supervisor or department head of all travel plans. Given the current spread of COVID-19, you should expect a 14-day self-quarantine requirement upon your return.

Mandatory Employee COVID-19 Testing

Employee COVID-19 testing is underway through August 19. Participation is mandatory unless you have received an exemption from Anne Remington (Human Resources). Employees should have received an e-mail from Covid19@wlu.edu with information on how to schedule a test time at Evans Hall, and an email from Bode Laboratories to complete their registration. If you have not scheduled an appointment, please do so as soon as possible. If you have scheduled an appointment and have not yet received the registration completion email from Bode Laboratories, please contact Anne Remington. Employees are not prohibited from working on campus until their test results are received.

Building Security and Access

In order to limit visitor access and minimize unnecessary in-person contact on campus, all buildings will remain secure at all times. Most academic and administrative buildings will be accessible using your University ID card, and card access privileges have been set to give everyone the access they are accustomed to having. Some buildings, such as Leyburn Library, Hillel House, Athletics buildings for example, will be accessible by card access only during their posted hours. We are working to install additional card access at locations that don't currently have card readers, such as the Science Center and Reid Hall.

While we encourage business to be done virtually as much as possible, should you need to enter a building without card access you should call ahead to that department to make arrangements for entry. If you find you are not able to access a building you need access to, or if you have a question about door access, please email dooraccess@wlu.edu. Please note that this email will not be monitored 24/7, so if you have a more urgent need contact Public Safety at 540-458-8999. If you need a replacement ID card, please visit the Student Affairs office (Elrod Commons 247) during normal business hours. Faculty are encouraged to verify their card swipe access to the necessary campus buildings prior to the start of classes.

University Library Update

The University Library, the undergraduate library composed of Leyburn and Telford Libraries, continues to support faculty, staff, and student needs regardless of their physical location. The library created a guide to answer commonly asked questions: Fall 2020: Library Access, Services, and Instruction. The library will keep this guide updated with changes as they happen.

Within the larger guide, the following information is particularly relevant to faculty/staff:

  • During Fall 2020, Leyburn and Telford libraries will ONLY be accessible to W&L students, faculty, staff, and retired faculty - this includes Special Collections & Archives. A W&L swipe card will be required for Telford and Leyburn building entry at all times.
  • Leyburn and Telford Libraries will open August 17, 2020, with abbreviated schedules.
  • While in Leyburn or Telford, masks must be worn at all times, ​except for quick snacks ​or sips of beverages.
  • Article and chapter interlibrary loan requests are still being fulfilled. Physical interlibrary loans, like print books and microfilm reels, will resume the first week of September 2020.
  • During Fall 2020, Leyburn Library will have no physical reserves. The library will work hard to ensure access to needed curricular materials. ​ For questions about materials traditionally held in Leyburn's reserves, contact Elizabeth Teaff.
  • During Fall 2020, Telford Science will have physical reserves. ​Returned Telford reserve material will be quarantined for four days. Contact Laura Hewett concerning Telford reserves.
  • The Library prefers virtual instruction as a safe alternative during the pandemic. If you have questions, please contact your liaison librarian.​
  • New Guidelines for Faculty Streaming Requests (2020/21) are available at library.wlu.edu/about/policies/streamingrequests.

For questions not addressed in the guide or for further clarification, email library@wlu.edu or contact your departmental liaison librarian.

PPE Update

Faculty or staff who would like to order a personal supply of clear masks may now order them through the online order form. They can be found at the bottom of the face mask page. As a reminder, orders for PPE via the online order form will be accepted through August (until the University Store reopens). Employee order fulfillment may slow down during this period as the store staff shifts to fulfilling student kits. Should you need more supplies after the order form closes, COVID supplies will be available in the University Store throughout the year. Show University ID to receive the community discount and get your items at cost.

Student Communications

On Wednesday, August 5, the Office of Student Affairs sent an email to undergraduate students and their parents including information about upcoming student town hall sessions, Fall Term enrollment and on-campus housing scenarios, student COVID-19 testing and self-quarantine protocol, student travel from campus, and textbooks and course materials. Past updates for students, faculty and staff can be found on the main COVID-19 Resources page under Latest Community Updates.