Update for Fall Term - Undergraduate Students

To: W&L Undergraduate Students
From: Sidney Evans, Vice President for Student Affairs and Dean of Students
Date: Wednesday, August 26

Below is this week's update on the university's response to the COVID-19 pandemic. Please remember to check the COVID-19 Resources website for the latest campus messages, resources, and FAQs that are being updated regularly, and to submit your questions to covid19@wlu.edu.

Reminder - Required Daily Health Attestation

All students residing in the Lexington/Rockbridge area are required to complete the symptom/exposure check (https://attest.wlu.edu) each day as a part of their own regular health monitoring routine, even if they are not scheduled to come on to campus.

Reminder - Personal Travel from Campus

All personal travel outside of the Lexington/Rockbridge area is strongly discouraged at this time, regardless of location. While prior approval is not required, all travel should be logged in the Daily Attestation application. Given the current spread of COVID-19, it is recommended that you self-quarantine for 14-days upon your return.

Clarification of No Visitors Requirement

We have had several questions regarding the no non-resident visitors requirement reiterated in the Aug. 24 email to students. "No non-resident visitors, including residential halls, townhouses, apartments, Greek houses (with the exception of meals) and off-campus housing" means that any individual who does not live at the residence, including students and non-students, is not allowed to visit the residence, regardless of the number of people. The limit on gathering sizes applies to gatherings that happen in any location, on or off campus, indoors or outdoors, including in residences that may have more than 10 residents.

Update - Fall Term Enrollment, On Campus Housing and Refunds

Students who enrolled for virtual-only courses by Aug. 5 and elected not to come to campus will not be billed for room and board charges for the Fall Term, as well as the Student Health Services Fee and a portion of the Student Activity Fee. Any of these charges that already appear on a student's account will be reversed. In addition, students who are receiving a university award that is contingent on these charges will see an adjustment to reflect the lesser costs. Tuition will be the same for all undergraduate students regardless of the mode of instruction they select.

Other refund scenarios associated with departing on campus housing:

  • Students who choose to shift to all virtual classes once Fall Term is under way and elect to depart on campus housing will receive a prorated refund for room and board.
  • Students who elect to withdraw and take a leave of absence will be charged for tuition, fees, housing, and meal plan on a prorated basis depending on the date in which they withdraw.

Please see the university refund policy. Financial aid recipients will see a corresponding reduction to their university, federal and state financial assistance. Please contact the financial aid office to determine how your withdrawal will affect your financial aid eligibility.

University Library Operations

Looking for a place to study or watch your virtual class? The University Library, the undergraduate library composed of Leyburn and Telford Libraries, has created a guide to answer commonly asked questions: Fall 2020: Library Access, Services, and Instruction. A few highlights from the guide particularly relevant to students:

  • During Fall 2020, Leyburn and Telford libraries will ONLY be accessible to W&L students, faculty, staff, and retired faculty-this includes Special Collections & Archives.
  • A W&L swipe card will be required for Telford and Leyburn building entry at all times.
  • Leyburn and Telford Libraries hours of operation are featured in this schedule.
  • While in Leyburn or Telford, masks must be worn at all times, ​except for quick snacks ​or sips of beverages.
  • Full meals should not be eaten in Leyburn or Telford.
  • The library will not check out carrels during Fall Term 2020. Carrels can be used temporarily by individuals. Personal materials should be removed upon departure.
  • The library has an extremely limited number of locked studies and large list of applications. Locked study applications are due on the first day classes each Fall Term. Interested individuals must fill out the locked study application form.

For questions not addressed in the guide or for further clarification, reach out to Research & Outreach Librarian Emily Cook at cooke@wlu.edu.

Richard L. Duchossois Athletic and Recreation Center is Open

  • From Aug. 24 through Aug. 30, W&L Athletics Staff and W&L students, faculty and staff who have an academic class in the Athletic and Recreation Center are allowed into the facility.
  • Starting Aug. 31, all current W&L faculty, staff and students will be permitted entrance during designated hours. No visitors or family members of employees will be allowed access to the facility per university guidelines.

Information regarding the facility's specific hours of operation and capacity limitations be will communicated in the near future. To help contribute to the health and safety of the community, all users of the facility are expected to adhere to university and public health and safety guidelines, including the use of personal protective equipment and physical distancing at all times. A University ID card is required for building access.

For Your Reference