ARP Act (HEERF III)

On March 11, 2021, the American Rescue Plan (ARP Act) was signed in to law. Similar to the CARES Act passed in March 2020 and the CRRSA Act passed in January 2021, this act includes funding to institutions of higher education to prevent, prepare for, and respond to coronavirus. Half of an institution's allocation under the ARP Act is allocated for emergency financial aid grants to students, which can be used for any component of the student's cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing health care or child care. The remainder represents the Institutional Portion, which may be used for institutional purposes to defray the costs of campus health and safety measures in responding to coronavirus. The total amount awarded to the University under HEERF III was $2,550,830, with $1,275,416 allocated for student emergency financial aid grants and $1,275,414 allocated for institutional purposes.

More than 90% of the University's allocated CRRSA Act student aid funds were distributed in the form of fixed stipends to eligible undergraduate students who were identified as having exceptional financial need. The University used the following method to identify these students and determine the amount of ARP Act emergency grant funds they would receive:

  1. First, the University identified the population of students who met the following preliminary set of criteria: (i) had submitted a Free Application for Federal Student Aid (FAFSA) or institutional financial aid application for the 2021-2022 academic year, (ii) was determined to have a total family contribution less than the 2021-2022 university cost of attendance and (iii) received scholarship or grant aid in the 2021-2022 academic year. This population also included international students.
  2. Students meeting all criteria set forth above were grouped into six categories based on their financial need and family income in order to distribute the highest amount of aid to the highest need students, including students with Pell grant eligibility. Those students identified in each of the respective need categories were awarded stipends of $2,300, $1,800, $1,300, $800, $500 or $300 (in order from highest need to lowest need).

The remaining funds were reserved for law students with financial need having been demonstrated through an application process.

Quarterly Report Ended September 30, 2021 (posted to website 10/8/21)

Student Aid Portion

Washington and Lee University received notification of the new ARP Act funds via a supplemental CARES Act Grant Award Notification from the U.S. Department of Education on May 20, 2021 which indicated that by acceptance of the award the University agrees to distribute at least half of the funding in emergency financial aid grants to students.

The total amount allocated to the University from the Department of Education for Emergency Financial Aid Grants to Students under the ARP Act program was $1,275,416.

The University was granted access to these funds upon receipt of the award notification.

The total estimated number of students who are eligible to receive ARP Act Emergency Financial Aid Grants is 2,234.

As of September 30, 2021, $1,201,700 has been disbursed to 849 undergraduate students in amounts ranging from $300 to $2,300 according to the allocation method described above.

Please see below for a copy of the letter sent to students receiving financial aid grants.

Form Letter to Students

Dear «first_name»,

We hope this email finds you well. Congress recently authorized additional educational support through the Higher Education Emergency Relief Fund III (HEERF III). HEERF III provides funding to colleges and universities for the purpose of assisting students with expenses associated with the cost of attendance, or for emergency expenses that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care.

Washington and Lee University is distributing these funds in the form of a fixed stipend to students who meet the Federal eligibility requirements and have demonstrated exceptional financial need. We have determined that you meet this set of criteria and, as such, you will be receiving a payment of $«float_in_01_HEERF_AMT». As mentioned above, this stipend can be used to assist with expenses associated with the cost of attendance, or for emergency expenses that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care. The IRS has indicated that these payments are not taxable to recipients, but, as always please consult with your tax advisor with any questions or concerns.

If you have previously enrolled in direct deposit for Accounts Payable payments, this payment will be directly deposited to your account on or about [date], 2021. If you have not enrolled in direct deposit, a check will be issued and sent to your home address. Please contact the Business Office at businessoffice@wlu.edu with any questions on payment.

Sincerely,

Megan Hobbs
Associate Dean of Students

James Kaster
Director of Financial Aid

Celia Kovac
Associate Treasurer & Controller

Institutional Aid Portion

On June 15, 2021, the University was awarded $1,275,414 of Institutional Funds under the ARP Act, which funds are allocated to defray expenses associated with coronavirus. In July 2021, the University drew down $1,250,414 of these funds as reimbursement for a portion of its costs incurred to provide preventative COVID-19 screening services to students and employees.

Quarterly Report Ended December 31, 2021 (posted to website 1/5/2022)

Student Aid Portion

The total amount allocated to the University from the Department of Education for Emergency Financial Aid Grants to Students under the ARP Act program was $1,275,416.

The total estimated number of students who are eligible to receive ARP Act Emergency Financial Aid Grants is 2,233.

As of December 31, 2021, $1,270,700 has been disbursed to 872 students in amounts ranging from $300 to $3,000 according to the allocation method described above.

Institutional Aid Portion

No institutional aid was expended during the quarter ended December 31, 2021.

Quarterly Report Ended March 31, 2022 (posted to website 4/1/2022)

Student Aid Portion

The total amount allocated to the University from the Department of Education for Emergency Financial Aid Grants to Students under the ARP Act program was $1,275,416.

The total estimated number of students who are eligible to receive ARP Act Emergency Financial Aid Grants is 2,235.

During the quarter ended March 31, 2022, $29,716 was disbursed to 20 students in amounts ranging from $250 to $4,568 as special awards for financial hardship. These awards were sourced from the Student Aid funds remaining of $4,716 plus $25,000 allocated from the Institutional Aid Portion to supplement student aid grants (see below).

As of March 31, 2022, a total of $1,300,416 has been disbursed to 873 students from ARP Act funds. All student aid funds allocated have now been disbursed.

Institutional Aid Portion

During the quarter ended March 31, 2022, the remaining Institutional Aid funds of $25,000 were allocated to fund student aid grants (see above). All institutional funds allocated have now been expended.